Substance Use Day Treatment

A medically monitored and structured nonresidential treatment service consisting of regularly scheduled sessions using modalities such as counseling, case management, group or individual therapy, medical services, and mental health services. These services are delivered, as indicated, by interdisciplinary providers for at least fifteen (15) hours per week.

Project Details

• Reference ID: 427003-BEF
• Department: Human Services
• Department Head: John Schlueter (Director)

Important Dates

• Questions Due: 2026-05-13T04:59:00.000Z
• Answers Posted By: 2026-05-20T04:59:00.000Z

Evaluation Criteria

• Referral and Access (35 pts) —
  1. (non-scored) Select which service you are proposing to provide – General SUD Day Treatment, or Specialized SUD Day Treatment and Childcare
  2. What methods do referral sources or prospective clients use to reach your program to inquire about services? Please specify options such as telephone, email, web form, walk-in, etc.
  3. What are the days and hours during which your staff assess incoming referrals and communicate with referral sources and prospective clients regarding program admission? What are the days and hours during which your staff facilitate new client intakes?
  4. How does your program evaluate and determine that day treatment is the most suitable level of care for a prospective client? Please detail the assessment tools, criteria, and processes used, including the staff role(s) involved in conducting assessments and making enrollment decisions.
  5. Identify whether each of the following factors are considered in determining eligibility for admission to your program. For each factor that may influence eligibility, describe the conditions that would lead to an individual being deemed ineligible and articulate the rationale for this standard:
     1. Criminal record, including any requirement to register as a sex offender
     2. Specific substances for which the individual seeks treatment
     3. Use of medications for opioid or alcohol use disorder
     4. Recency of last substance use
     5. Psychiatric diagnoses or symptoms
     6. Other exclusionary criteria – please identify and explain any additional criteria
  6. How does your program ensure it is approachable and accessible to prospective clients with diverse personal, cultural, linguistic, ability/disability and other characteristics? 
  7. What is the average wait time from referral to admission in your program? Please provide a specific value based on historical program data and indicate the time period it reflects. If no program data on wait time are available, please indicate this. Describe the client experience while awaiting admission, including any communication practices, interim support, or resources provided to prospective clients.
  8. Where are your facilities located, and how do you ensure accessibility for individuals across Dane County? For programs applying to provide specialized services for women, include how your program facilitates transportation for clients and their children.
  9. **specialized services for women only** Describe the childcare services your program will arrange for or provide for clients with children. Include in your response:
     1. Hours of Operation: Specify the days and times when childcare is available. Include how the timing of childcare availability compares with the timing of treatment service delivery.
     2. Staff Qualifications: Detail the qualifications and credentials of individuals involved in providing childcare services, including any relevant certifications or training.
     3. Location: Identify where childcare services take place.
     4. Process for Accessing Childcare: Describe how day treatment clients, including clients funded by other payors, are made aware of and access childcare.
     5. Limitations on childcare: Specify any limitations you have as it relates to the provision of childcare (i.e., number of children, length of time children can be on site, etc.).
• Program Strategies and Treatment Approach (25 pts) —
  1. Briefly describe the therapeutic approaches and evidence-based practices utilized in your day treatment program. Is there anything that you believe sets it apart from other day treatment programming in the community?
  2. Describe the specific approaches your agency implements to support individuals with co-occurring mental health/psychiatric, and substance use disorders as part of your programming. Include details on:
     1. Integrated Treatment Approaches: Methods used to address both mental health and substance use disorders simultaneously.
     2. Staff Training: Qualifications and training of staff specialized in treating co-occurring disorders.
     3. Collaborative Care Models: Any collaborations with other healthcare providers or specialists.
  3. What is the treatment schedule offered by your program? Specify the total number of service hours provided to clients each week and detail how clients can access and participate in these treatment services, including the days and times sessions are available.
  4. Describe the program’s staffing model, including the number and qualifications of the staff involved in service delivery.
  5. Describe the experience and qualification of your agency to provide quality programming to clients of all backgrounds and cultures including any explicit plans your agency is undertaking to improve in this area.
  6. **specialized services for women only** Describe the gender-specific SUD treatment interventions offered by your program. Specify any specific evidence-based approaches or curricula used by your program and describe how your program’s approach sets it apart from other treatment options that are not specifically targeted to this population.
  7. **specialized services for women only** Describe how your program will provide or arrange for primary medical care (including prenatal care) for women receiving treatment and primary pediatric care (including immunizations) for the women’s children.
  8. **specialized services for women only** Describe the specific supplementary therapeutic services offered to women participating in day treatment and/or their children.
• Quality Improvement (20 pts) —
  1. How will your agency ensure accurate and timely data collection and reporting? Specify the staff roles responsible for collecting data points, the methods and timing of data collection, and the roles responsible for preparing and submitting the data to the County.
  2. Provide an example of how your agency has used program data to implement an improvement. Describe the specific improvement and its impact.
  3. How does your agency obtain client feedback? Include the method, frequency, and review process. Provide a specific example of how client feedback led to a program improvement.
  4. Describe an instance of obtaining feedback from a system partner or related organization. How was this feedback used to make a program improvement?
  5. Provide an example of a policy or program change your agency implemented to create a more equitable and inclusive experience for historically marginalized clients. This can draw from examples in parts B-D, if applicable.
  6. Information only (unscored question): This program aims to improve participants’ personal, social, vocational and behavioral functioning. What assessment tool(s)or measure(s) would your program propose be used to measure this?This must be something you are already, or that you would be willing to, administer.
• Cost (20 pts) —

  Points for cost will be awarded using a relative formula. The proposal with the lowest cost will receive the maximum number of points available for this section. All other proposals will receive a proportion of the cost points according to the following calculation:

  (Lowest Proposed Cost ÷ Respondent’s Proposed Cost) × Maximum Cost Points Available = Score

  In plain language: the lowest-cost proposal earns all available points. Other proposals earn fewer points based on how their cost compares to the lowest. For example, if your proposal costs twice as much as the lowest proposal, you would receive about half of the cost points.

  Please note: for purposes of scoring the pricing for specialized services for women, DCDHS will allocate 80% of the cost score for treatment/supplementary services and 20% for childcare.

• Local Vendor Preference (5 pts) —

  Per Dane County ordinance, a local Dane County vendor automatically receives five (5) points toward the evaluation score.

  Vendors located within the counties adjacent to Dane County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, or Sauk) automatically receive two (2) points toward the evaluation score.

  Locally Operated Vendor means a supplier or provider of equipment, materials, supplies, or services which has an established place of business within Dane County and whose business is registered and authorized to do business in the State of Wisconsin. An established place of business means a physical office, plant, or other facility. A post office box address does not qualify a vendor as a Locally Operated Vendor. Dane County Ordinance 25.04(5)

Submission Requirements

• Referral and Access (up to 35 points)
• Please select the service you are proposing to provide (required)
• Referral Sources (required) —

  What methods do referral sources or prospective clients use to reach your program to inquire about services? Please specify options such as telephone, email, web form, walk-in, etc.

• Days and Hours of Operation (required) —

  What are the days and hours during which your staff assess incoming referrals and communicate with referral sources and prospective clients regarding program admission? What are the days and hours during which your staff facilitate new client intakes?

• Level-of-Care Determination (required) —

  How does your program evaluate and determine that day treatment is the most suitable level of care for a prospective client? Please detail the assessment tools, criteria, and processes used, including the staff role(s) involved in conducting assessments and making enrollment decisions.

• Admission Eligibility Criteria/Exclusions (required) —

  Identify whether each of the following factors are considered in determining eligibility for admission to your program. For each factor that may influence eligibility, describe the conditions that would lead to an individual being deemed ineligible and articulate the rationale for this standard:

  1. Criminal record, including any requirement to register as a sex offender
  2. Specific substances for which the individual seeks treatment
  3. Use of medications for opioid or alcohol use disorder
  4. Recency of last substance use
  5. Immigration status
  6. Psychiatric diagnoses or symptoms
  7. Other exclusionary criteria – please identify and explain any additional criteria
• Client Accessibility and Cultural Responsiveness (required) —

  How does your program ensure it is approachable and accessible to prospective clients with diverse personal, cultural, linguistic, ability/disability and other characteristics? 

• Wait time and Interim Support (required) —

  What is the average wait time from referral to admission in your program? Please provide a specific value based on historical program data and indicate the time period it reflects. If no program data on wait time are available, please indicate this. Describe the client experience while awaiting admission, including any communication practices, interim support, or resources provided to prospective clients.

• Service Locations, Access & Transportation (required) —

  Where are your facilities located, and how do you ensure accessibility for individuals across Dane County? For programs applying to provide specialized services for women, include how your program facilitates transportation for clients and their children.

• (Question for proposers of Specialized SUD services for women ONLY) Childcare Services —

  Describe the childcare services your program will arrange for or provide for clients with children. Include in your response:

  • Hours of Operation: Specify the days and times when childcare is available. Include how the timing of childcare availability compares with the timing of treatment service delivery.
  • Staff Qualifications: Detail the qualifications and credentials of individuals involved in providing childcare services, including any relevant certifications or training.
  • Location: Identify where childcare services take place.
  • Process for Accessing Childcare: Describe how day treatment clients, including clients funded by other payors, are made aware of and access childcare.
  • Limitations on childcare: Specify any limitations you have as it relates to the provision of childcare (i.e., number of children, length of time children can be on site, etc.).
• Program Strategies and Treatment Approach (up to 25 points)
• Therapeutic Approach and Evidence-Based Practices (required) —

  Briefly describe the therapeutic approaches and evidence-based practices utilized in your day treatment program. Is there anything that you believe sets it apart from other day treatment programming in the community?

• Co-Occurring Disorders Treatment & Integrated Care (required) —

  Describe the specific approaches your agency implements to support individuals with co-occurring mental health/psychiatric, and substance use disorders as part of your programming. Include details on:

  1. Integrated Treatment Approaches: Methods used to address both mental health and substance use disorders simultaneously.
  2. Staff Training: Qualifications and training of staff specialized in treating co-occurring disorders.
  3. Collaborative Care Models: Any collaborations with other healthcare providers or specialists.
• Treatment Schedule (required) —

  What is the treatment schedule offered by your program? Specify the total number of service hours provided to clients each week and detail how clients can access and participate in these treatment services, including the days and times sessions are available.

• Staffing Model (required) —

  Describe the program’s staffing model, including the number and qualifications of the staff involved in service delivery.

• Cultural Competency (required) —

  Describe the experience and qualification of your agency to provide quality programming to clients of all backgrounds and cultures including any explicit plans your agency is undertaking to improve in this area.

• (Question for proposers of specialized SUD services for women ONLY) Gender-specific treatment —

  Describe the gender-specific SUD treatment interventions offered by your program. Specify any specific evidence-based approaches or curricula used by your program and describe how your program’s approach sets it apart from other treatment options that are not specifically targeted to this population.

• (Question for proposers of specialized SUD services for women ONLY) Care Coordination —

  Describe how your program will provide or arrange for primary medical care (including prenatal care) for women receiving treatment and primary pediatric care (including immunizations) for the women’s children.

• (Question for proposers of specialized SUD services for women ONLY) Supplementary Services —

  Describe the specific supplementary therapeutic services offered to women participating in day treatment and/or their children.

• Quality Improvement (up to 20 points)
• Data Collection & Reporting (required) —

  How will your agency ensure accurate and timely data collection and reporting? Specify the staff roles responsible for collecting data points, the methods and timing of data collection, and the roles responsible for preparing and submitting the data to the County.

• Using Data for Program Improvement (required) —

  Provide an example of how your agency has used program data to implement an improvement. Describe the specific improvement and its impact.

• Client Feedback (required) —

  How does your agency obtain client feedback? Include the method, frequency, and review process. Provide a specific example of how client feedback led to a program improvement.

• Partner Feedback (required) —

  Describe an instance of obtaining feedback from a system partner or related organization. How was this feedback used to make a program improvement?

• Inclusion Policy/Program Change (required) —

  Provide an example of a policy or program change your agency implemented to create a more equitable and inclusive experience for historically marginalized clients. This can draw from examples in parts B-D, if applicable.

• COST (up to 20 points) —

  Points for cost will be awarded using a relative formula. Please enter your agency's proposed number of beds in the pricing proposal section of this application, along with the associated daily rate.
  
  The response with the lowest cost will receive the maximum number of points available for this section. All other proposals will receive a proportion of the cost points according to the following calculation:

  (Lowest Proposed Cost ÷ Respondent’s Proposed Cost) × Maximum Cost Points Available = Score

• Budget Backup (required) —

  Please download the below documents, complete, and upload.

• LOCAL VENDOR PREFERENCE (up to 5 points)
• Local Vendor Preference (required) —

  Select a Local Vendor Preference:

  Vendors located within Dane County automatically receive five points toward the evaluation score.

  Vendors located within the counties adjacent to Dane County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, Sauk) automatically receive two points toward the evaluation score.

  Vendors located outside of Dane County of the 7 counties adjacent to Dane County would choose "No Preference".

  NOTE: A post office box address does not qualify as an established place of business.

• VENDOR INFORMATION —

  Please answer the following questions completely. This section of your agency's response is not scored.

• W9 Upload (required) —

  Upload your company's W9 form.

  NOTE: The W9 is required to be signed within the past 12 months

• Agency UEI number:
• Registration with Wisconsin DFI (required) —

  At the time of contracting with the Department of Human Services, agencies must be registered entities in good standing with the Wisconsin Department of Financial Institutions.

  Please check this box to indicate that your agency is registered or will be registered in good standing with the Wisconsin Department of Financial Institutions. 

• Please explain. (required) —

  You've indicated that your agency is not and will not be registered with Wisconsin DFI. At the time of contracting with the Department of Human Services, agencies must be registered entities in good standing with the Wisconsin Department of Financial Institutions.

• Fair Labor Practice Certification (required) —

  Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?
  
  If yesis answered, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.
  

  Additional information about the NLRB and WERC can be found using the following links:
  www.nlrb.gov and http://werc.wi.gov.

• Cooperative Purchasing (required) —

  Reference Guidelines - Section F.

  Does your company agree to furnish the commodities or services of this bid to municipalities and state agencies?

• Designation of Confidential and Proprietary Information (required) —

  Please specify what information you wish to designate as confidential and proprietary. Please identify section/ pages/ topic /documents, etc.

  NOTE: Pricing sections cannot be designated as confidential and proprietary.

  If nothing will be designated, simply type "None" in the section below.

• RFP ADDENDA
• I understand that if any addendum is issued I will have to acknowledge the posted addendum. (required)
• If an addendum is posted after I have submitted my proposal response and the resulting addendum requires action to be taken either in the Specification Section or Pricing Section, I understand that: (required) —

  1. I will have to unsubmit my proposal response.

  2. I will have to acknowledge the posted addendum.

  3. I will have to take action in responding to the changes on either the Specification Section or Pricing Section.

  4. I will then have to resubmit my proposal response.

  Further instructions on addendum(a) postings can be found here.

• SIGNATURE DECLARATION
• Solicitation Response Declaration (required) —

  In submitting and confirming this solicitation response, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a solicitation response; that this solicitation response has been independently arrived at without collusion with any other vendor competitor or potential competitor; that this solicitation response has not been knowingly disclosed prior to the opening of bids to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

  Further, by submitting this solicitation response, firm agrees with all the terms, conditions, and specifications required by the County in this solicitation and declares that the corresponding solicitation response and pricing are in conformity therewith.

  I have read and understood the entire document.

  I declare under penalty of false swearing under the law of Wisconsin that the foregoing is true and correct.

• Signed on: (required) —

  Write in month, day, year and city/state in which the submission occurred.

  Example: June 27, 2025 in Madison, WI

• Electronically signed by: (required) —

  Provide First Name, Last Name and Title

• Project Description (required) —

  Please provide a brief description of the intended purchase.

• Pricing table required? (required) —

  Always select "Yes" unless this is a Highway WisDot Design Project

• External Pricing Document? (required) —

  Is an external pricing document being used?