Substance Use Recovery Fitness and Wellness Services

Washington County Health and Human Services, Behavioral Health Division, Addictions Program, seeks to identify a provider to deliver recovery-oriented physical fitness, wellness, and mentoring services by people with lived experience with a Substance Use Disorder (SUD) through a Recovery Gymnasium (Recovery Gym) model for adults living with SUD who are Washington County residents.

Services funded through this solicitation will support improved recovery outcomes by addressing physical health, recovery capital, and social determinants of health through evidence-based, trauma-informed peer mentorship integrated with structured fitness and wellness programming.

The County intends to contract with a single provider for these services in an amount not to exceed $216,000.

Background

Per Washington County Rules of Procurement 10 120(3) – Competitive Process – Personal Service Contracts:

Notwithstanding any other provision in these rules, for personal services contracts, the County may use an LOI process, which requires any prospective proposer(s) to file a letter by the given deadline that notifies the County of its interest in performing the work or responding to an RFP. If there is only one interested respondent, the County reserves the right to negotiate a contract with that responder and forego the RFP process.

Project Details

• Reference ID: 2026.046-LOI
• Department: HHS
• Department Head: Mjere Simantel (Interim Director)

Important Dates

• Questions Due: 2026-04-21T00:00:00.000Z

Evaluation Criteria

• Enter Criteria Header like "Project Plan" (10 pts) —

  Enter the question or use "Describe or Explain" statements to get the information you will evaluate and score. List the criteria by which you will evaluate the response to this criteria.

• Page Count (5 pts) —

  The proposal response was within the specified page limit.

• Interviews (If Necessary) - PLEASE COMPLETE THIS SECTION EVEN IF YOU DO NOT INTEND TO HAVE INTERVIEWS (10 pts) —

  If we go to interview we need a decision regarding how interviews will be scored.  Which of the following methods will the evaluation committee use? Please DELETE the alternate methods that you do not want to use.​

  a. The interview will be work no points, evaluators will score the proposals again, factoring in data gathered during the interviews, ​ Note that if you choose this options the evlauators must be the same for scoring proposals and interview.

  b. The proposal scores will be used to see who makes it to interview. There will be a new scoring rubric specifically for the interview process.  Should the County determine that interviews are necessary proposal evaluation scores will be used to determine who goes to interview.  The interview process will determine the successful proposer.​

  c. The interview will have its own scoring rubric and those scores will be added to the scores from the proposals to come out with a total that will be used to determine the successful proposer.

• References - PLEASE COMPLETE THIS SECTION IF YOU INTEND TO USE REFERENCES (10 pts)

Submission Requirements

• Letter of Interest (required) —

  I acknowledge that submitting a response to this Letter of Interest signifies interst in performing the service(s) and submitting a proposal to an RFP if one is issued these services.

• Electronic Submittal (required) —

  By electronically submitting this response the Supplier attests and certifies that:

  1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Suppliers's representative authorized to contractually bind the Supplier.

  2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

  3. Respondent agrees that the action of electronically submitting its response constitutes:

  a. an electronic signature on the responses, generally,

  b. an agreement to conduct business electronically,

  c. an electronic signature on any form or section specifically calling for a signature, and

  d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

• Information (required) —

  Provide individual or business name, contact: name, phone number, and email address.

• Credentials (required) —

  By submittal of this electronic form I certify that I meet the minimum qualifications Listed within the Scope of Work for performing the service(s) as outlined in this Request for Interest. Failure to meet these requirements will be seen as non-responsive.

• Facility Requirement (required) —

  List the address and square footage of your space that meets the requirements below.

  Possess at least one physical facility located within Washington County that is fully procured prior to LOI submission, whether owned or leased, and has a minimum of 3,000 square feet of usable gym or multi-purpose space appropriate for recovery‑oriented fitness, wellness, and peer‑delivered services. 

• ADA Requirements (required) —

  Confirm that you meet all applicable federal, state, and local codes and regulations, including access according to the American Disabilities Act (ADA).

• Reporting Requirements (required) —

  Confirm that you understand and MUST meet the reporting requirements as outlined in this LOI.

• Past Employment (required) —

  Have you or a member of your staff been employed by Washington County in the last six months?

• Tax (required) —

  The responder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Responder understands that Washington County may terminate any contract if contractor fails to comply with any tax laws during the term of the contract.

• Oregon Secretary of State Business Registry (required) —

  Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330. 

• Solicitation Awareness (required) —

  How did you find out about this opportunity?

• Will this Letter of Interest include a Scope of Work Section? (required)