Active SLED Opportunity · FLORIDA · CITY OF EDGEWATER, FLORIDA
AI Summary
City of Edgewater seeks qualified contractors for construction of the SUNTrail North Segment multi-use trail from S.R. 442 to Dale Street. The project includes shared-use path, lighting, drainage, pedestrian signals, and utility coordination. Funded by FDOT SUN Trail Program. Mandatory pre-bid June 19, 2026. Bids due July 9, 2026.
The City of Edgewater is soliciting sealed bids from qualified and licensed contractors to provide all labor, materials, equipment, supervision, and incidentals necessary for construction of the SUNTrail North Segment from S.R. 442 to Dale Street, FPID 439862-3-54-01.
This project is being constructed in coordination with the Florida Department of Transportation (FDOT) and shall comply with the FDOT Standard Specifications for Road and Bridge Construction, FY 2025-26 Edition, applicable FDOT Standard Plans, applicable Florida Greenbook requirements, permit conditions, Volusia County right-of-way requirements where applicable, City requirements, and the Contract Documents.
Bidders are required to carefully review all plans, specifications, special provisions, permits, utility coordination requirements, and site conditions prior to submitting a bid. Submission of a bid shall be considered evidence that the Bidder has examined all Contract Documents and understands the scope and conditions of the Work.
This project is funded through the Florida Department of Transportation’s State-funded Shared Use Nonmotorized SUN Trail Network Program for construction of the SUNTrail North Segment from S.R. 442 to Dale Street in the City of Edgewater. The successful Bidder will hereinafter be referred to as the “Contractor.” The project is more fully described in the attached plans, specifications, permits, utility coordination documents, and other Contract Documents.
The improvements under this Contract generally consist of construction of a concrete shared-use path, driveway improvements, drainage modifications, lighting, pedestrian signalization, signing and pavement marking improvements, utility coordination, restoration, and related work shown in the Contract Documents.
Detailed requirements are outlined in the attached drawings, specifications, permits, utility coordination documents, and all other Contract Documents.
The SUNTrail Project is part of a statewide initiative led by the Florida Department of Transportation to expand and connect a network of multi-use trails throughout Florida. This project represents a key segment within the City of Edgewater’s transportation and recreational infrastructure system.
The project has been developed under FDOT coordination and includes engineered plans and specifications prepared by Stanley Consultants, Inc., under the responsible charge of licensed Professional Engineers.
This improvement project is intended to:
The Contractor will be required to coordinate closely with FDOT, City staff, Volusia County where applicable, utility providers, separate utility relocation work, and adjacent property owners/residents, as the project includes multiple infrastructure components and may involve concurrent utility operations, right-of-way constraints, access impacts, and utility adjustments.
The City of Edgewater serves an area of 25.24 square miles with a population of approximately 24,981. The City’s population density is estimated at 989.7 people per square mile.
More detailed information on the government and its finances can be found in the City’s Annual Comprehensive Financial Report (ACFR) for the fiscal year ending September 30, 2025, and in the City’s Annual Budget for fiscal year 2026-2026. Copies of these documents may be viewed at www.cityofedgewater.org. The City of Edgewater is exempt from all state, local, and federal taxes.
Notice is hereby given that the City of Edgewater is accepting Sealed Bids via the City's e-Procurement Portal, OpenGov for the qualified contractors to provide all permits, insurance, manpower, material and supervision for the FDOT SUNTrail S.R. 442 to Dale Street in the City of Edgewater. This project is funded by FDOT for the construction of the SUNTrail S.R. 442 to Dale Street in the City of Edgewater.. Bids will be received until 10:00 am, on Thursday, July 9, 2026.
ITB 26-PW-03
"SUNTrail North Segment from S.R. 442 to Dale Street"
The City of Edgewater has issued this Invitation to Bid (hereinafter, “ITB”) with the sole purpose and intent of obtaining bids from qualified and licensed State of Florida Contractors to provide all permits, insurance, manpower, material and supervision for the SUNTrail North Segment from S.R. 442 to Dale Street, in accordance with the terms and conditions herein. The successful bidder will be hereinafter be referred to as the "Contractor".
A mandatory pre-bid conference will be held on Friday, June 19, 2026, commencing promptly at 10:00 am, and will be held: In person: City of Edgewater Council Chambers 104 N Riverside Drive Edgewater, FL 32132 Join Zoom Meeting https://us06web.zoom.us/j/86831119041?pwd=aQmliPOvKb9CpD5JcWsbnt8gRgN1z3.1 Meeting ID: 868 3111 9041 Passcode: 077563 One tap mobile +13052241968,,86831119041# US Join by SIP • 86831119041@zoomcrc.com Join instructions https://us06web.zoom.us/meetings/86831119041/invitations?signature=8kIqBYUBc_NJwwzZrwDCFUwQC7Ror7X9YNfMe1kzjLM There will be an onsite visit after the Pre-Bid Conference. The onsite visit will NOT be available via Zoom..
This pre-bid conference is denoted as “mandatory”, prospective proposers must be present in order to submit a bid response.
All required documents shall be completed and submitted through the City's e-Procurement Portal.
City of Edgewater does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status.
This Public Notice has been posted on the City’s e-Procurement Portal, on the City of Edgewater Finance website: www.cityofedgewater.org, and in the Lobby of City Hall on Wednesday, June 10, 2026.
Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, 48 hours in advance of the meeting
The Contractor agrees to commence work within Thirty (30) consecutive calendar days after the issuance of the Notice to Proceed and shall achieve Final Completion within Three Hundred Sixty Seven (367) consecutive calendar days thereafter.
a. In the event any deliverables furnished or services provided by Contractor in the performance of this Contract should fail to conform to the requirements herein, or to the sample submitted by Contractor, CITY OF EDGEWATER may reject the same, and it shall thereupon become Contractor’s duty to forthwith reclaim and remove all
nonconforming deliverables and correct the performance of services, without expense to the CITY OF EDGEWATER, and to immediately replace all such rejected items with others conforming to the specifications or samples. Should Contractor fail, neglect, or refuse to do so, CITY OF EDGEWATER shall thereupon have the right, but not the obligation, to purchase in the open market, in lieu thereof, a corresponding quantity of any such items or services and to deduct the cost of such cover from any moneys due or that may thereafter become due to Contractor.
b. In the event Contractor fails to make prompt delivery of any item or service as specified in the Contract, the same conditions as to CITY OF EDGEWATER’s right, but not obligation, to purchase in the open market and receive reimbursement from Contractor, as set forth in (a) above shall apply.
c. If the CITY OF EDGEWATER terminates this Contract, either in whole or in part, for Contractor’s default or breach, Contractor shall compensate CITY OF EDGEWATER, in addition to any other remedy CITY OF EDGEWATER may have available to it, for any loss or damage sustained and cost incurred by the CITY OF EDGEWATER in procuring any items or services that Contractor agreed to supply.
d. CITY OF EDGEWATER’s rights and remedies provided in this Section 1 (Remedies for Contractor’s Breach) shall not be exclusive and shall be in addition to any other rights and remedies provided by law, equity, or this Contract.
The bid shall be deemed an offer to provide services to the City. In submitting a bid, the Bidder declares that he/she understands and agrees to abide by all specifications, provisions, terms and conditions of same, and all ordinances and policies of the City. The Bidder agrees that if the contract is awarded to him/her, he/she will perform the work in accordance with the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of bids, all bids must conform to the guidelines set forth in this ITB. Any portions of the bid that do not comply with these guidelines must be so noted and explained the Acceptance of Conditions section of the bid. However, any bid that contains such variances may be considered non-responsive.
Bids should be prepared simply and economically, providing a straightforward concise description of the Bidder’s approach and ability to meet the City’s needs, as stated in the ITB.
The items listed as required forms shall be submitted with each bid and should be submitted as required in this solicitation. Failure by a bidder to include all listed items may result in the rejection of its bid.
All costs associated with delivering the requested services shall be detailed in the format requested on the Total Pricing Form in OpenGov.
The City of Edgewater is seeking Bids from qualified and licensed State of Florida contractors for construction of the SUNTrail North Segment from S.R. 442 to Dale Street, FPID 439862-3-54-01. The successful Bidder will hereinafter be referred to as the “Contractor.”
The intent of this Contract is to construct a complete and operational SUNTrail segment in accordance with the Contract Documents, including the final signed and sealed plans, specifications, permits, special provisions, utility coordination documents, bid schedule, and all addenda.
The improvements under this Contract generally include construction of a concrete shared-use path, driveway improvements, drainage modifications, grading, erosion control, lighting, pedestrian signalization, signing and pavement marking improvements, utility coordination, restoration, and related work shown in the Contract Documents.
The Engineer’s Estimate is $3,804,852.53.
This project is funded through the Florida Department of Transportation’s State-funded Shared Use Nonmotorized SUN Trail Network Program. The Contractor shall comply with all applicable FDOT FY 2025-26 Standard Specifications and Standard Plans, Florida Greenbook requirements, permit conditions, Volusia County right-of-way requirements where applicable, City requirements, and Contract Document requirements.
The City has developed standard contracts/agreements. Contract will become effective once City Council approves and authorizes the City Manager to execute said contract.
A contract(s) resulting from this ITB shall be subject to the terms and conditions set forth in a standard City Contract. The City reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of the City. The City will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Contractor.
The Contractor/Vendor/Consultant shall indemnify and hold harmless the City, including its elected and non-elected officials, officers, employees, agents, and volunteers from and against all liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the Contractor/Vendor/Consultant or its subcontractors, agents, employees or any person employed or utilized by Contractor/Vendor/Consultant in the performance of Contractor/Vendor/Consultant’s obligations under this Contract.
The following indemnification language shall be included in all “contracts with contractors, subcontractors, consultants or subconsultants”:
“To the extent provided by law, Contractor shall indemnify, defend, and hold harmless the City of Edgewater and the State of Florida, Department of Transportation, including the Department’s officers, agents, and employees, against any actions, claims, or damages arising out of, relating to, or resulting from negligent or wrongful act(s) of Contractor, or any of its officers, agents, or employees, acting within the scope of their office or employment, in connection with the rights granted to or exercised by Contractor.
The foregoing indemnification shall not constitute a waiver of the Department’s or City’s sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28. Nor shall the same be construed to constitute agreement by Contractor to indemnify the City of Edgewater for the negligent acts or omissions of the City of Edgewater, its officers, agents, or employees, or third parties. Nor shall the same be construed to constitute agreement by Contractor to indemnify the Department for the negligent acts or omissions of the Department, its officers, agents, or employees, or third parties. This indemnification shall survive the termination of this Agreement.”
All Bids are to be delivered before 10:00 am, local time, on or before Thursday, July 9, 2026 via the City's e-Procurement Portal, OpenGov.
Bids received after the designated time will not be allowed on the City's eProcurement Portal. For further information, please e-mail the Purchasing Department at purchasing@cityofedgewater.org.
There is no expressed or implied obligation for the City of Edgewater to reimburse responding firms for any expenses incurred in preparing proposals in response to this request.
Notice is hereby given that the City of Edgewater is accepting Sealed Bids via the City's e-Procurement Portal, OpenGov to qualified contractors to provide all permits, insurance, manpower, material and supervision for the FDOT SUNTrail S.R. 442 to Dale Street in the City of Edgewater. This project is funded by FDOT for the construction of the SUNTrail S.R. 442 to Dale Street in the City of Edgewater.. Bids will be received until 10:00 am, on Thursday, July 9, 2026.
ITB 26-PW-03
"SUNTrail North Segment from S.R. 442 to Dale Street"
The City of Edgewater has issued this Invitation to Bid (hereinafter, “ITB”) with the sole purpose and intent of obtaining bids from qualified and licensed State of Florida Contractors to provide all permits, insurance, manpower, material and supervision for the SUNTrail North Segment from S.R. 442 to Dale Street, in accordance with the terms and conditions herein. The successful bidder will be hereinafter be referred to as the "Contractor".
A mandatory pre-bid conference will be held on Friday, June 19, 2026, commencing promptly at 10:00 am, and will be held at the In person: City of Edgewater Council Chambers 104 N Riverside Drive Edgewater, FL 32132 Join Zoom Meeting https://us06web.zoom.us/j/86831119041?pwd=aQmliPOvKb9CpD5JcWsbnt8gRgN1z3.1 Meeting ID: 868 3111 9041 Passcode: 077563 One tap mobile +13052241968,,86831119041# US Join by SIP • 86831119041@zoomcrc.com Join instructions https://us06web.zoom.us/meetings/86831119041/invitations?signature=8kIqBYUBc_NJwwzZrwDCFUwQC7Ror7X9YNfMe1kzjLM There will be an onsite visit after the Pre-Bid Conference. The onsite visit will NOT be available via Zoom..
A site visit will be held immediately following the pre-bid conference.
This pre-bid conference is denoted as “mandatory”, prospective proposers must be present in order to submit a bid response.
All required documents shall be completed and submitted through the City's e-Procurement Portal.
City of Edgewater does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status.
This Public Notice has been posted on the City’s e-Procurement Portal, on the City of Edgewater Finance website: www.cityofedgewater.org, and in the Lobby of City Hall on Wednesday, June 10, 2026.
a. Termination for Convenience. CITY OF EDGEWATER has the right to terminate this Contract at any time and without future financial obligation upon thirty (30) days written notice to Contractor.
b. Termination for Cause. CITY OF EDGEWATER may terminate the Contract and be relieved of the payment of any consideration to Contractor should Contractor fail to perform the covenants contained in this Agreement at the time and in the manner provided in the Agreement. In the event of such termination, the CITY OF
EDGEWATER may proceed with the work in any manner deemed proper by the CITY OF EDGEWATER. The cost to the CITY OF EDGEWATER shall be deducted from any sum due the Contractor under the Contract, and the balance, if any, shall be paid the Contractor upon demand.
All questions related to this ITB shall be submitted in writing through the Question/Answer Tab via the City's e-Procurement portal, on or before, Friday, June 26, 2026 by 4:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly.
Bidders must clearly understand that the only official answer or position of the City shall be the one stated in writing and posted in the City's e-Procurement portal. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the City's e-Procurement Portal.
When asking questions, please be sure to enter each question separately.
Each Bidder shall be authorized to transact business in the State of Florida and shall be in good standing with the Florida Department of State, if applicable. Evidence of such authorization and good standing shall be provided with the Bid or within five (5) business days after request by the City.
A foreign, out-of-state corporation, partnership, or other business entity shall provide evidence that it is authorized to transact business in Florida and is in good standing with the Florida Department of State, if applicable. If not submitted with the Bid, such evidence shall be submitted within five (5) business days after request by the City.
A joint venture shall provide evidence that the joint venture, or at least one of the joint venture partners, is authorized to transact business in Florida and is in good standing with the Florida Department of State, if applicable. Prior to Contract execution, the joint venture shall provide evidence that the joint venture is authorized to transact business in Florida, a copy of the joint venture agreement, and a statement of authority identifying the individual authorized to bind the joint venture.
Failure to provide required eligibility documentation within the time required by the City may result in the Bid being deemed non-responsive or the City rescinding award, at the City’s disc
If awarded, a contract to provide these services will be effective on the date the Purchase Order is issued by the City of Edgewater.
All required documents are listed in the Vendor Response . Please review carefully.
INSURANCE TYPE REQUIRED LIMITS
The Certificate must state the following:: ITB 26-PW-03 and SUNTrail North Segment from S.R. 442 to Dale Street. The City of Edgewater and the Florida Department of Transportation must be included as additional insured.
The City or its authorized Agent shall have the right to inspect the Contractor’s facilities/project site during and after each work assignment the Contractor is performing.
1. To be eligible to bid on this project, Bidder must be certificated by the Florida Department of Transportation (FDOT) as a Pre-Qualified firm for the type of work in this project.
a. https://www.fdot.gov/contracts/prequal-info/prequalified.shtm
2. Owner will reply only on FDOT's Determination of the Status of a Bidder's eligibility for Pre-Qualification or any equivalent alternate certification by FDOT.
3. Bidder shall include with their bid a copy of the certificate issued by FDOT to Bidder fixing the type of work and the aggregate amount of work that the FDOT allows the Pre-Qualified bidder to have under contract at any one time.
4. All Pre-Qualified Contractors bidding on any Contract must certify their total dollar amount of Work Underway and submit a completed copy of FDOT Form 375-020-39 with their bid. This information must be equal to that submitted to FDOT during the month the bid is due. Submittal to FDOT is via the "Work Underway" link in the Contractor Pre-Qualification System website.
The City is using the Competitive Sealed Bids methodology of source selection for this procurement, as authorized by Resolution 2025-R-10 establishing and adopting the City Purchasing Policy.
Each Bid will be reviewed to determine whether it is responsive to the requirements of the ITB. Award will be made to the lowest responsive, responsible Bidder whose Bid complies with the requirements of the ITB and is in the best interest of the City, unless otherwise stated in the ITB.
Bids that are solely price-based will be reviewed by the Purchasing Specialist and Project Manager and will not be subject to an Evaluation Committee scoring process. The City reserves the right to reject any or all Bids, waive minor irregularities, request clarification, or take any other action permitted by the City’s Purchasing Policy and applicable law.
If the Recipient elects to self-perform the Project, and such self-performance is approved by the Department in accordance with the terms of this Agreement, the Recipient may self-insure and proof of self-insurance shall be provided to the Department. If the Recipient elects to hire a contractor or consultant to perform the Project, then the Recipient shall, or cause its contractor or consultant to carry Commercial General Liability insurance providing continuous coverage for all work or operations performed under the Agreement. Such insurance shall be no more restrictive than that provided by the latest occurrence form edition of the standard Commercial General Liability Coverage Form (ISO Form CG 00 01) as filed for use in the State of Florida. Recipient shall, or cause its contractor to cause the Department to be made an Additional Insured as to such insurance. Such coverage shall be on an "occurrence" basis and shall include Products/Completed Operations coverage. The coverage afforded to the Department as an Additional Insured shall be primary as to any other available insurance and shall not be more restrictive than the coverage afforded to the Named Insured. The limits of coverage shall not be less than $1,000,000 for each occurrence and not less than a $5,000,000 annual general aggregate, inclusive of amounts provided by an umbrella or excess policy. The limits of coverage described herein shall apply fully to the work operations performed under the Agreement, and may not be shared with or diminished by claims unrelated to the Agreement. The policy/ies and coverage described herein may be subject to a deductible and such deductibles shall be paid by the Named Insured. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention unless the Recipient is a state agency or subdivision of the State of Florida that elects to self-perform the Project. Prior to the execution of the Agreement, and at all renewal periods which occur prior to final acceptance of the work, the Department shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described herein. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have.
Notice is hereby given that the City of Edgewater is accepting Sealed Bids via the City's e-Procurement Portal, OpenGov to qualified contractors to provide all permits, insurance, manpower, material and supervision for the FDOT SUNTrail S.R. 442 to Dale Street in the City of Edgewater. This project is funded by FDOT for the construction of the SUNTrail S.R. 442 to Dale Street in the City of Edgewater.. Bids will be received until 10:00 am, on Thursday, July 9, 2026. The successful bidder must be FDOT Pre-Qualified.
ITB 26-PW-03
"SUNTrail North Segment from S.R. 442 to Dale Street"
The City of Edgewater has issued this Invitation to Bid (hereinafter, “ITB”) with the sole purpose and intent of obtaining bids from qualified and licensed State of Florida Contractors to provide all permits, insurance, manpower, material and supervision for the SUNTrail North Segment from S.R. 442 to Dale Street, in accordance with the terms and conditions herein. The successful bidder will be hereinafter be referred to as the "Contractor".
A non-mandatory pre-bid conference will be held on Friday, June 19, 2026, commencing promptly at 10:00 am, and will be held: In person: City of Edgewater Council Chambers 104 N Riverside Drive Edgewater, FL 32132 Join Zoom Meeting https://us06web.zoom.us/j/86831119041?pwd=aQmliPOvKb9CpD5JcWsbnt8gRgN1z3.1 Meeting ID: 868 3111 9041 Passcode: 077563 One tap mobile +13052241968,,86831119041# US Join by SIP • 86831119041@zoomcrc.com Join instructions https://us06web.zoom.us/meetings/86831119041/invitations?signature=8kIqBYUBc_NJwwzZrwDCFUwQC7Ror7X9YNfMe1kzjLM There will be an onsite visit after the Pre-Bid Conference. The onsite visit will NOT be available via Zoom..
All required documents shall be completed and submitted through the City's e-Procurement Portal.
City of Edgewater does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status.
This Public Notice has been posted on the City’s e-Procurement Portal, on the City of Edgewater Finance website: www.cityofedgewater.org, and in the Lobby of City Hall on Wednesday, June 10, 2026.
All required documents are listed in the Vendor Response . Please review carefully.
The Contractor shall comply with all applicable federal, state, and local nondiscrimination and equal employment opportunity laws, rules, and regulations applicable to the Work. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, or any other status protected by applicable law.
The Contractor shall require its subcontractors to comply with applicable nondiscrimination and equal employment opportunity requirements. Nothing in this section shall be construed to incorporate federal-aid or FEMA-specific contract requirements unless expressly required by FDOT, the State-Funded Grant Agreement, or applicable law.
The Contractor is required to possess the correct occupational license, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
All entities defined under Chapters 607, 608, 617 or 620, Florida Statutes, seeking to do business with the City shall be on file and in good standing with the State of Florida’s Department of State. Prior to making an offer, the Vendor shall have met the license, certification, and any other requirements of the state, county, city and/or other agency of authority with jurisdiction in such matters and should provide copies of documentation that evidence such qualifications with the response to the Solicitation; and, that the Vendor shall provide follow-up evidence that the Vendor maintains such credentials throughout the period of the agreement. A copy of a current certificate of authority from the Secretary of State authorizing the Bidder/Responder to do business in the State of Florida, or other evidence of legal authority to do business in the state, county, city and/or any other agency of authority should be provided with your response to the Solicitation. Information concerning certification with the Secretary of State may be obtained at http://ccfcorp.dos.state.fl.us/index.html. Contract documents shall be executed by the entity’s duly authorized officer as evidence by entity records.
If you have questions regarding required professional licenses and Business Tax Receipt and Certificate of use, contact the Finance Department, (386) 424-2400.
Notice is hereby given that the City of Edgewater is accepting Sealed Bids via the City's e-Procurement Portal, OpenGov, for qualified contractors to provide all permits, insurance, manpower, material and supervision for the FDOT SUNTrail S.R. 442 to Dale Street in the City of Edgewater. This project is funded by FDOT for the construction of the SUNTrail S.R. 442 to Dale Street in the City of Edgewater. Bids will be received until 10:00 am, on Thursday, July 9, 2026.
ITB 26-PW-03
"SUNTrail North Segment from S.R. 442 to Dale Street"
The City of Edgewater has issued this Invitation to Bid, hereinafter “ITB,” for the purpose of obtaining sealed bids from qualified and licensed State of Florida contractors for the SUNTrail North Segment from S.R. 442 to Dale Street, in accordance with the Contract Documents. The successful bidder will hereinafter be referred to as the "Contractor".
To be eligible to bid on this project, Bidder must be certified by the Florida Department of Transportation (FDOT) as a Pre-Qualified firm for the type of work in this project.
A non-mandatory pre-bid conference will be held on June 19, 2026, commencing promptly at 10:00 am, and will be held at In person: City of Edgewater Council Chambers 104 N Riverside Drive Edgewater, FL 32132 Join Zoom Meeting https://us06web.zoom.us/j/86831119041?pwd=aQmliPOvKb9CpD5JcWsbnt8gRgN1z3.1 Meeting ID: 868 3111 9041 Passcode: 077563 One tap mobile +13052241968,,86831119041# US Join by SIP • 86831119041@zoomcrc.com Join instructions https://us06web.zoom.us/meetings/86831119041/invitations?signature=8kIqBYUBc_NJwwzZrwDCFUwQC7Ror7X9YNfMe1kzjLM There will be an onsite visit after the Pre-Bid Conference. The onsite visit will NOT be available via Zoom. and via Zoom.
All required documents shall be completed and submitted through the City's e-Procurement Portal, OpenGov.
City of Edgewater does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status.
This Public Notice has been posted on the City’s e-Procurement Portal, on the City of Edgewater Finance website: www.cityofedgewater.org, and in the Lobby of City Hall on Wednesday, June 10, 2026.
The intent of this Contract is to construct a complete and operational SUNTrail North Segment from S.R. 442 to Dale Street in accordance with the Contract Documents, including the final signed and sealed plans, specifications, permits, special provisions, utility coordination documents, bid schedule, and all addenda. The successful Bidder will hereinafter be referred to as the “Contractor.” This project is more fully described in the attached plans, specifications, permits, utility coordination documents, and other Contract Documents.
The Improvements under this Contract consist of the construction of a concrete shared use path, driveway improvements, drainage modifications, lighting, construction of a pedestrian
signal, and signing and pavement marking improvements.
The City of Edgewater has entered into a State-Funded Grant Agreement with the Florida Department of Transportation (FDOT) to construct a portion of the St. Johns River-to-Sea Loop Trail network as part of the Shared Use Nonmotorized SUN Trail Network Program. This trail segment is located primarily along City of Edgewater rights-of-way, including a portion along Volusia County right-of-way on West Park Avenue, and within authorized easement areas as shown in the Contract Documents.
The proposed route generally includes the following:
Detailed specifications are outlined in the attached drawings and specifications.
The Contractor shall:
The Contractor shall comply with all applicable FDOT, state, local, permit, City, Volusia County right-of-way, utility coordination, and Contract Document requirements.
The Work includes, but is not limited to, the following major components:
Shared-Use Path Construction
Driveway & Access Improvements
Drainage Improvements
Lighting Installation
Pedestrian Signalization
Traffic Control & Safety Systems
Signing & Pavement Markings
Utility Coordination
The Contractor shall:
The Contractor shall maintain the project site, temporary traffic control, erosion control, installed improvements, and Work until final acceptance by the City. Long-term maintenance obligations after final acceptance remain with the City except for warranty obligations, correction of defective work, and any other obligations expressly assigned to the Contractor in the Contract Documents.
A mandatory pre-bid conference will be held on Friday, June 19, 2026, commencing promptly at 10:00 am, and will be held: In person: City of Edgewater Council Chambers 104 N Riverside Drive Edgewater, FL 32132 Join Zoom Meeting https://us06web.zoom.us/j/86831119041?pwd=aQmliPOvKb9CpD5JcWsbnt8gRgN1z3.1 Meeting ID: 868 3111 9041 Passcode: 077563 One tap mobile +13052241968,,86831119041# US Join by SIP • 86831119041@zoomcrc.com Join instructions https://us06web.zoom.us/meetings/86831119041/invitations?signature=8kIqBYUBc_NJwwzZrwDCFUwQC7Ror7X9YNfMe1kzjLM There will be an onsite visit after the Pre-Bid Conference. The onsite visit will NOT be available via Zoom..
This pre-bid conference is denoted as “mandatory”, prospective proposers must be present in order to submit a bid response.
The purpose of the pre-bid conference is to allow an open forum for discussion and questioning with City staff regarding the ITB with all prospective bidders having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the ITB. Only written responses to written questions will be considered official, and will be included as part of the ITB.
All prospective bidders are strongly encouraged to attend, as, unless requested by the department, this will be the only pre-bid conference for this solicitation.
A submission of a bid by the Contractor is considered a representation that the Contractor has visited the site and has carefully examined the site and is satisfied as to the conditions to be encountered in performing the work.
The Contractor shall comply with all applicable labor, workplace safety, and occupational safety laws, rules, and regulations applicable to the Work, including OSHA requirements, Florida labor and employment requirements, and applicable City and Contract Document safety requirements. The Contractor shall be solely responsible for the safety of its employees, subcontractors, suppliers, and persons performing Work under the Contract. Nothing in this section shall be construed to incorporate federal-aid or FEMA-specific contract requirements unless expressly required by FDOT, the State-Funded Grant Agreement, or applicable law.
The major classes of work, Rule 14-22.003(3)(b), Florida Administrative Code, which apply to this project can be found in the ATTACHMENTS labeled as FDOT CONTRACTOR PREQUALIFICATION WORK CLASSES - SUNTRAIL NORTH SEGMENT.
Notice is hereby given that the City of Edgewater is accepting Sealed Bids via the City's e-Procurement Portal, OpenGov to qualified contractors to provide all permits, insurance, manpower, material and supervision for the FDOT SUNTrail S.R. 442 to Dale Street in the City of Edgewater. This project is funded by FDOT for the construction of the SUNTrail S.R. 442 to Dale Street in the City of Edgewater.. Bids will be received until 10:00 am, on Thursday, July 9, 2026.
ITB 26-PW-03
"SUNTrail North Segment from S.R. 442 to Dale Street"
The City of Edgewater has issued this Invitation to Bid (hereinafter, “ITB”) with the sole purpose and intent of obtaining bids from qualified and licensed State of Florida Contractors to provide all permits, insurance, manpower, material and supervision for the SUNTrail North Segment from S.R. 442 to Dale Street, in accordance with the terms and conditions herein. The successful bidder will be hereinafter be referred to as the "Contractor".
A pre-bid conference is not applicable for this solicitation.
All required documents shall be completed and submitted through the City's e-Procurement Portal.
City of Edgewater does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status.
This Public Notice has been posted on the City’s e-Procurement Portal, on the City of Edgewater Finance website: www.cityofedgewater.org, and in the Lobby of City Hall on Wednesday, June 10, 2026.
The Contractor shall comply with all applicable environmental laws, rules, regulations, permit conditions, and Contract Document requirements applicable to the Work, including requirements related to air quality, emissions, dust control, equipment operation, erosion control, sediment control, stormwater management, and protection of adjacent properties and natural resources. The Contractor shall immediately notify the City of any condition, violation, notice, or regulatory issue that may affect performance of the Work, permit compliance, or project closeout. Nothing in this section shall be construed to incorporate federal-aid or FEMA-specific contract requirements unless expressly required by FDOT, the State-Funded Grant Agreement, or applicable law.
A mandatory pre-bid conference will be held on Friday, June 19, 2026, commencing promptly at 10:00 am, and will be held at the In person: City of Edgewater Council Chambers 104 N Riverside Drive Edgewater, FL 32132 Join Zoom Meeting https://us06web.zoom.us/j/86831119041?pwd=aQmliPOvKb9CpD5JcWsbnt8gRgN1z3.1 Meeting ID: 868 3111 9041 Passcode: 077563 One tap mobile +13052241968,,86831119041# US Join by SIP • 86831119041@zoomcrc.com Join instructions https://us06web.zoom.us/meetings/86831119041/invitations?signature=8kIqBYUBc_NJwwzZrwDCFUwQC7Ror7X9YNfMe1kzjLM There will be an onsite visit after the Pre-Bid Conference. The onsite visit will NOT be available via Zoom..
A site visit will be held immediately following the pre-bid conference.
This pre-bid conference is denoted as “mandatory”, prospective proposers must be present in order to submit a bid response.
The purpose of the pre-bid conference is to allow an open forum for discussion and questioning with City staff regarding the ITB with all prospective bidders having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the ITB. Only written responses to written questions will be considered official, and will be included as part of the ITB.
All prospective bidders are strongly encouraged to attend, as, unless requested by the department, this will be the only pre-bid conference for this solicitation.
A submission of a bid by the Contractor is considered a representation that the Contractor has visited the site and has carefully examined the site and is satisfied as to the conditions to be encountered in performing the work.
By submission of this Proposal, the undersigned, as Bidder, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
The Contractor shall comply with all applicable water quality, stormwater, erosion control, sediment control, dewatering, turbidity control, and permit requirements applicable to the Work, including the SJRWMD permit, USACE authorization, NPDES requirements if applicable, and all related Contract Document requirements. The Contractor shall install, maintain, inspect, and repair erosion and sediment control measures as necessary to prevent adverse impacts to adjacent properties, wetlands, surface waters, stormwater systems, and rights-of-way.
The Contractor shall immediately notify the City of any spill, discharge, turbidity issue, permit noncompliance, regulatory notice, or condition that may affect water quality, permit compliance, or project closeout. Nothing in this section shall be construed to incorporate federal-aid or FEMA-specific contract requirements unless expressly required by FDOT, the State-Funded Grant Agreement, or applicable law.
The City is exempt from Federal Excise and State of Florida Sales Tax.
A non-mandatory pre-bid conference will be held on Friday, June 19, 2026, commencing promptly at 10:00 am, and will be held: In person: City of Edgewater Council Chambers 104 N Riverside Drive Edgewater, FL 32132 Join Zoom Meeting https://us06web.zoom.us/j/86831119041?pwd=aQmliPOvKb9CpD5JcWsbnt8gRgN1z3.1 Meeting ID: 868 3111 9041 Passcode: 077563 One tap mobile +13052241968,,86831119041# US Join by SIP • 86831119041@zoomcrc.com Join instructions https://us06web.zoom.us/meetings/86831119041/invitations?signature=8kIqBYUBc_NJwwzZrwDCFUwQC7Ror7X9YNfMe1kzjLM There will be an onsite visit after the Pre-Bid Conference. The onsite visit will NOT be available via Zoom..
The purpose of the pre-bid conference is to allow an open forum for discussion and questioning with City staff regarding the ITB with all prospective bidders having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the ITB. Only written responses to written questions will be considered official, and will be included as part of the ITB.
All prospective bidders are strongly encouraged to attend, as, unless requested by the department, this will be the only pre-bid conference for this solicitation.
A submission of a bid by the Contractor is considered a representation that the Contractor has visited the site and has carefully examined the site and is satisfied as to the conditions to be encountered in performing the work.
This project is funded by the City through a State of Florida grant in the “Shared Use Non-motorized (SUN) Trail Network Program” by the Florida Department of Transportation (FDOT). There are NO Federal funds associated with this project. Consequently, the following FHWA requirements DO NOT APPLY to this project: Davis-Bacon, DBE/MBE, Prevailing Wage, Certified Payroll.
A non-mandatory pre-bid conference will be held on Friday, June 19, 2026, commencing promptly at 10:00 am, and will be held at the In person: City of Edgewater Council Chambers 104 N Riverside Drive Edgewater, FL 32132 Join Zoom Meeting https://us06web.zoom.us/j/86831119041?pwd=aQmliPOvKb9CpD5JcWsbnt8gRgN1z3.1 Meeting ID: 868 3111 9041 Passcode: 077563 One tap mobile +13052241968,,86831119041# US Join by SIP • 86831119041@zoomcrc.com Join instructions https://us06web.zoom.us/meetings/86831119041/invitations?signature=8kIqBYUBc_NJwwzZrwDCFUwQC7Ror7X9YNfMe1kzjLM There will be an onsite visit after the Pre-Bid Conference. The onsite visit will NOT be available via Zoom..
A site visit will be held immediately following the pre-bid conference. The site visit will NOT be available via Zoom.
The purpose of the pre-bid conference is to allow an open forum for discussion and questioning with City staff regarding the ITB with all prospective bidders having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the ITB. Only written responses to written questions will be considered official, and will be included as part of the ITB.
All prospective bidders are strongly encouraged to attend, as, unless requested by the department, this will be the only pre-bid conference for this solicitation.
Submission of a Bid shall be considered a representation that the Bidder has visited the site, carefully examined the site, and is satisfied as to the conditions to be encountered in performing the Work.
The Contractor shall maintain all books, records, documents, invoices, payment records, subcontractor records, certifications, test results, delivery tickets, change order documentation, as-built information, and other records directly related to the Work in accordance with the Contract Documents and applicable law.
The Contractor shall provide the City, FDOT, the State of Florida, and their authorized representatives access to records directly related to the Contract for purposes of review, reimbursement, audit, inspection, examination, copying, and project closeout.
The Contractor shall retain project records for the period required by the Contract Documents, the State-Funded Grant Agreement, and applicable law. Nothing in this section shall be construed to incorporate FEMA-specific access-to-records requirements unless expressly required by FDOT, the State-Funded Grant Agreement, or applicable law.
It is the intent of the parties hereto that the Contractor shall be legally considered an independent contractor, and that neither the Contractor nor their employees shall, under any circumstances, be considered employees or agents of the City, and that the City shall be at no time legally responsible for any negligence on the part of said Contractor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation.
A pre-bid conference is not applicable for this solicitation.
A submission of a bid by the Contractor is considered a representation that the Contractor has visited the site and has carefully examined the site and is satisfied as to the conditions to be encountered in performing the work.
Change Orders. The Department Head, with the concurrence of the City’s signatory as required by the City’s Purchasing Policy, shall have the authority to order changes in this Contract that affect the cost or time of performance. Such changes shall be ordered in writing and specifically designated as a change order. Such orders shall be limited to reasonable changes in the Work to be performed or the time of performance. The City will not be held liable for any changes that have not been properly authorized and approved in accordance with this Contract.
If any change under this clause causes an increase or decrease in the Contractor’s cost of, or time required for, performance of the Work, the Contractor may receive an equitable adjustment in accordance with the Contract Documents. The Contractor shall not perform any work described in a change order unless the change order has been properly authorized by the City.
No claim for changes ordered hereunder shall be considered if made after final payment in accordance with the Contract.
If funds are not appropriated for continuance of a term contract to completion, cancellation will be accepted by this Contractor on thirty (30) days prior written notice.
Should the Contractor be found to have failed to perform his services in a manner satisfactory to the City, the City may terminate this Agreement immediately for cause; further the City may terminate this Agreement for convenience with a one-hundred eighty (180) days written notice. The City shall be sole judge of non performance.
Bids must be in strict compliance with this ITB. Failure to comply with all provisions of the ITB may result in the Bid being deemed non-responsive.
The Contractor certifies that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise prohibited from contracting with the City of Edgewater, the State of Florida, the Florida Department of Transportation, or any other applicable public entity.
The Contractor shall notify the City immediately in writing if the Contractor or any of its principals becomes debarred, suspended, declared ineligible, or otherwise prohibited from performing public work during the term of the Contract.
The Contractor shall require subcontractors performing Work under this Contract to comply with applicable debarment, suspension, and vendor responsibility requirements. Nothing in this section shall be construed to incorporate federal-aid or FEMA-specific debarment requirements unless expressly required by FDOT, the State-Funded Grant Agreement, or applicable law.
By signing the Insurance Requirements included in this ITB, Bidder acknowledges these conditions include Insurance Requirements.
It should be noted by the Bidder that, in order to meet the City's requirements, there may be additional insurance costs to the Bidder's firm. It is, therefore, imperative that the bidder discuss these requirements with the Bidder’s insurance agent, as noted on the Insurance Check List, so that allowances for any additional costs can be made by the Bidder.
The Bidder's obligation under this provision shall not be limited in any way by the agreed upon contract price, or the Bidder's limit of, or lack of, sufficient insurance protection.
Bidder also understands that the evidence of required insurance may be required within five (5) business days following notification of its offer being accepted; otherwise, the City may rescind its acceptance of the Bidder’s Bid.
The specific insurance requirements for this solicitation are included as part of this solicitation.
Provide a list of current litigations, outstanding judgments and liens, if any, against the firm or personnel to be assigned to this project or that may have been filed in the last five (5) years.
The Contractor will not be held responsible for failure to complete contract due to causes beyond its control, including, but not limited to, work stoppage, fires, civil disobedience, riots, rebellions, Acts of Nature and similar occurrences making performance impossible or illegal.
By signing its Proposal, and if applicable, Proposer acknowledges that they have read and understand the bonding requirements for this Proposal. Requirements for this solicitation are listed below.
The Bidder shall provide the name, title, phone number, and email address of the primary contact responsible for the Bid and, if awarded, the primary project manager or superintendent responsible for coordinating the Work with the City.
The Contractor(s) shall not assign, transfer, convey, sublet or otherwise dispose of this contract, or of any or all of its rights, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City.
Professional certifications, licenses, contractor licenses, and other required qualifications applicable to the Work.
Bid Bond: A copy shall be uploaded with the Bid response in the form of a bid bond, certified funds, cashier’s check, cash bond, or irrevocable letter of credit in a sum equal to five percent (5%) of the total Bid price. All checks shall be made payable to the City of Edgewater.
The Bidder shall guarantee the total Bid price for a period of one hundred eighty (180) days from the Bid opening date.
The lowest responsive, responsible Bidder agrees to produce the hard copy original Bid Bond prior to the Notice of Recommendation or Council hearing date, if requested by the City. Failure to do so may result in the Bid being deemed non-responsive.
If vendor selects to submit a cashiers’ check or cash bond as a requirement of this Invitation to Bid, must be received by the City no later than Thursday, July 9, 2026, 10:00 am, addressed to:
City of Edgewater
City Clerk
104 North Riverside Drive
Edgewater, Florida 32132
The Bid Bond may be retained by the City as liquidated damages if the successful Bidder fails to execute and deliver the Contract, or fails to deliver any required Performance and Payment Bonds or Certificates of Insurance, within twenty-one (21) calendar days after receipt of the Notice of Selection for Award.
Bid Bonds shall be executed by a corporate surety licensed under the laws of the State of Florida to execute such bonds, with conditions that the surety will, upon demand, make payment to the City upon said bond. The Bid Bonds of the three (3) lowest responsive, responsible Bidders may be held until the Contract has been executed by the successful Bidder and delivered to the City together with the required bonds and insurance. All other Bid Bonds shall be released in accordance with the City’s Purchasing Policy.
All firms are hereby placed on NOTICE that the City does not wish to be lobbied, either individually or collectively about a matter for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the City Council or any other City Staff other than the Purchasing Specialist for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from time of advertisement to final Council approval, no firm or their agent shall contact any other employee of the City in reference to this Proposal, with the exception of the Finance Director or their designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm.
Each Bidder must submit, with their bid, the required forms included in this ITB. Only one bid from a legal entity as a primary will be considered. A legal entity that submits a bid as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-consultant to any other firm submitting under the same ITB.
All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration.
Performance and Payment Bonds: The successful Bidder shall furnish recorded Performance and Payment Bonds, each in an amount equal to 100% of the Contract award amount, within fifteen (15) calendar days after award or prior to execution of the Contract, as directed by the City. The cost of the Performance and Payment Bonds shall be borne by the successful Bidder. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038.
Should the contract amount be less than $500,000, the requirements of Section 287.0935, F.S. shall govern the rating and classification of the surety.
All performance security under the subsequent contract shall be in force throughout the final completion and acceptance of the project awarded.
If the surety for any bond furnished by Contractor is declared bankrupt, becomes insolvent, its right to do business is terminated in the State of Florida, or it ceases to meet the requirements imposed by the Contract Documents, the Contractor shall, within five (5) calendar days thereafter, substitute another bond and surety, both of which shall be subject to the Owner’s approval. Bond shall be written to City of Edgewater.
All Bids are to be submitted electronically via the City's e-Procurement Portal no later than 10:00 am, local time, on or before Thursday, July 9, 2026.
The City shall not bear responsibility for Bids submitted after the stated date and/or time, delivered through any means other than the City’s e-Procurement Portal, or submitted to an incorrect address by the Bidder or the Bidder’s personnel.
All pricing must be entered and submitted through the ProcureNow system.
Any appeal or protest to the Request for Proposal shall be governed by the City of Edgewater’s Purchasing Policies and Procedures. NOTE: Protest Procedures are time sensitive and can be found via this link: https://www.cityofedgewater.org/finance/page/purchasing-policies
EQUAL PRODUCTS MAY BE CONSIDERED. Requests for substitutions or approved equals shall be submitted through the Question and Answer tab in OpenGov by the stated deadline for questions.
Any manufacturer’s name, brand name, model number, or product information contained in this solicitation is used for the sole purpose of establishing the minimum requirements for quality, standard of performance, compatibility, and design, and is not intended to prohibit the offer of another manufacturer’s product of equal material, quality, performance, and compliance.
This solicitation requires submission of the following documentation to enable City evaluation of equal products:
A. Product information sheets;
B. Product samples, upon specific request;
C. Written explanation of any differences between the specified product and the proposed equal product; and
D. Any applicable test results, certifications, approvals, or documentation necessary to demonstrate compliance with the Contract Documents.
If an equal product is proposed, the item shall be equal in quality, compatibility, performance, design, and standard of performance to the item specified in the solicitation. Where an equal product is offered, the Bidder shall submit complete product information, including factory specifications, manufacturer information sheets, catalogues, brochures, and, if required, performance test results or other supporting documentation.
All supporting documentation submitted by the Bidder shall demonstrate compliance with the specifications and Contract Documents. Where the submitted product literature provides information that does not clearly comply with the specifications, the Bidder shall provide a written explanation on company letterhead identifying the differences between the proposed product and the specified product and explaining how the proposed product complies with the requirements of the solicitation. Failure to provide sufficient documentation may result in rejection of the proposed equal product.
If samples of equal products are required for evaluation, such samples shall be provided at no cost to the City and shall be submitted with the Bid or at the time of specific request, as directed by the City. Failure to meet this requirement may result in rejection of the proposed equal product.
Items labeled “No Substitute” in the solicitation are the only products that will be accepted for that product.
Any substitution or approved-equal request involving FDOT pay items, FDOT Approved Products List materials, proprietary products, signalization equipment, RRFBs, pedestrian detection equipment, lighting components, utility-related products, or maintaining-agency equipment must meet all applicable FDOT, APL, permit, maintaining-agency, and Contract Document requirements. The City may reject any substitution that would affect FDOT acceptance, grant reimbursement, maintenance compatibility, permit compliance, product approval, or project schedule.
The City shall be the sole judge of equality, based on the best interests of the City, and its decision in this regard shall be final.
As previously stated, award of Contract shall be based on the lowest responsive, responsible, compliant, and qualified Bid unless specified otherwise in the Invitation to Bid.
The City’s procedure for selecting a Contractor is as follows:
A. Invitation to Bid issued.
B. Subsequent to the closing of Bids, the Department and the Purchasing Specialist shall review the Bids received and verify whether each Bid appears to be responsive to the requirements of the published ITB.
C. Vendor selection will be based on the lowest responsive, responsible, compliant, and qualified Bid unless specified otherwise in the Invitation to Bid.
D. The City reserves the right to withdraw this ITB at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate.
E. Receipt of a Bid by the City or submission of a Bid to the City offers no rights upon the Bidder and does not obligate the City in any manner.
F. Acceptance of the Bid does not guarantee issuance of any other governmental approvals.
The Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term.
In accordance with Section 287.087, Florida Statutes, preference shall be given to businesses with drug-free workplace programs. Whenever two or more Bids are equal with respect to price, quality, and service for the procurement of commodities or contractual services, a Bid received from a business that furnishes a certification that it is a Drug-Free Workplace shall be given preference in the award process.
If the Bidder wishes to provide items or services above and beyond the stated requirements of this ITB at no additional cost to the City of Edgewater, such items or services should be clearly identified and included in the Bid response.
If a Bidder discovers any ambiguity, conflict, discrepancy, omission, or other error in the ITB, Bidder shall immediately notify the Purchasing Specialist, noted herein, of such error in writing and request modification or clarification of the document. The Purchasing Specialist will make modifications by issuing a written revision and will give written notice to all parties who have received this ITB from the Finance Department.
The Bidder is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the ITB prior to submitting the Bid, or such ambiguity, conflict, discrepancy, omission, or error shall be deemed waived.
In the event of a tie (with each business certifying that it is a Drug-Free Workplace), both in individual scoring and in final ranking, the firm with the lowest volume of work on City projects within the last five (5) years will receive the higher individual ranking. This information will be based on information provided by the Bidder, subject to verification at the City’s option. If there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. If neither vendor has performed any work in the last five years, the awardee will be determined by a random selection method, such as drawing lots or coin toss, witnessed by the public.
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any City employee, as set forth in Chapter 112, Part III, Florida Statutes, the current City Ethics Ordinance, and City Administrative Policy. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with City staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the City for a specified period of time, including but not limited to: submitting bids, ITB, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause.
Firm hereby certifies under penalties of perjury, as of the date of this solicitation to provide goods and/or services to the City of Edgewater, that it:
1. Does not participate in a boycott of Israel; and
2. Is not on the Scrutinized Companies that Boycott Israel List; and
3. Is not on the Scrutinized Companies with Activities in Sudan List; and
4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and
5. Has not engaged in business operations in Syria.
Submitting a false certification shall be deemed a material breach of contract. The City of Edgewater shall provide notice, in writing, to the Contractor of the City’s determination concerning the false certification. The Contractor shall have ninety (90) days following the receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the City’s determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute § 287.135.
Section 287.135, Florida Statutes, prohibits state agencies and departments, and local government entities from: 1) Contracting with companies for goods or services in any amount if at the time of bidding on, submitting a proposal for, or entering into or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S. or is engaged in a boycott of Israel; and 2) Contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector list, created pursuant to s. 215.473, or are engaged in business operations in Syria.
“The recipient agrees to comply with Section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes.” – “(5) It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section.”
The City will not intentionally award City contracts to any Firm who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in an 8 U.S.C. Section 1324 a(e) (Section 274A (e) of the Immigration and Nationality Act (“INA”).
Bidder acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et. seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the City shall have the discretion to unilaterally terminate said agreement immediately.
The City will not be liable in any way for any costs incurred by any bidder in the preparation of its Bid in response to this ITB, nor for the presentation of its Bid and/or participation in any discussions, negotiations, or, if applicable, any protest procedures.
The right is reserved by the City to waive any irregularities in any bid, to reject any or all bids, to re solicit for bids, if desired, and upon recommendation and justification by the City to accept the bid which in the judgment of the City is deemed the most advantageous for the public and the City.
Any bid which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful bidder, or their refusal to enter into the City contract, the City reserves the right to accept the bid of any other bidder or to re advertise using the same or revised documentation, at its sole discretion.
The City recognizes fair and open competition as a basic tenet of public procurement and encourages participation by minority and women business enterprises.
Per Florida Statute 287.05701 - The awarding body may not give preference to a vendor based on the vendors social, political or ideological interests.
Requests by the Purchasing Specialist to Bidder(s) for clarification of Bid(s) shall be in writing. Failure to respond to a request for clarification may result in the Bid being deemed non-responsive and may be just cause to reject the Bid.
All Bidder(s) awarded contracts from this bid or proposal may, permit any municipality or other government agency to participate in the contract under the same prices, terms and conditions, if agreed to by both parties. It is understood that at no time will any city, municipality, or other agency be obligated for placing an order for any other city, municipality, or agency; nor will any city, municipality, or agency be obligated for any bills incurred by any other city, municipality or agency. Further, it is understood that each agency will issue its own purchase orders to the awarded bidder(s).
To withdraw a bid through the City's e-Procurement Portal, the responding firm may “unsubmit” their bid in OpenGov. After withdrawing a previously submitted bid, the responding firm may submit another bid at any time up to the deadline for submitting bids.
No Bid can be withdrawn after the deadline for submitting bids.
All bids shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process.
The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All Firms must disclose within their bid/proposal to the City of Edgewater the name of any officer, director, or agent who is also an employee of the City of Edgewater (hereinafter the “City”). Furthermore, all firms must disclose the name of any City employee who owns, directly or indirectly, an interest of more than five percent (5%) in the firm of any of its branches.
The purpose of this disclosure is to give the City the information needed to identify potential conflicts of interest for evaluation by the team members and other key personnel involved in the award of this contract.
The term “conflict of interest” refers to situations in which financial or other personal consideration may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in administration, management, instruction, research, or other professional activities.
Please submit to the City all information on any potential conflict of interest related to provision of the goods or services requested in this Solicitation.
In accordance with Florida Statue 287.087, firm certifies that: 1. Publish a written statement notifying that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace named above and specifying actions that will be taken against violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the work place, the firm’s policy of maintaining a drug free working environment, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug use violations. 3. Gives each employee engaged in providing commodities or contractual services that are under bid or proposal, a copy of the statement specified above. 4. Notifies the employees that as a condition of working on the commodities or contractual and will notify the employer of any conviction of, plea of guilty or nolo contendere to, any violation of Chapter 1893, or of any controlled substance law of the State of Florida or the United States, for a violation occurring in the work place, no later than five (5) days after such conviction, and requires employees to sign copies of such written (*) statement to acknowledge their receipt. 5. Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug free work place through the Implementation of the drug free workplace program.
Florida Statutes, Paragraph 287.133(2)(a), A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.
Florida Statutes, Paragraph 287.134(2)9a), An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.
The firm and its officers, partners, owners, agents, representatives, employees or parties in interest, swears and attests that it is fully informed respecting the preparation and contents of the attached Solicitation, and of all pertinent circumstances respecting the provision of the goods or services to the City of Edgewater. The offer or submittal being made is genuine and is not collusive or a sham.
I certify that all information contained in the submittal is truthful to the best of my knowledge and belief. I further certify, under oath, that this submittal is made without any colluded, conspired, connived or agreed, directly or indirectly, with any other firm, person or corporation responding to this solicitation for the same product or service. I certify that the offer quoted/proposed in the attached submission is fair and proper and are not tainted by collusion, conspiracy, connivance, or unlawful agreement on the part of the firm or any other of its agents, representatives, owners, employees or parties in interest, including this affidavit.
Firm acknowledges and agrees to utilize the U.S. Department of Homeland Security’s Employment Eligibility Verification System (E-Verify) to do the following:
1. Firm hereby certifies under penalties of perjury, as of the date of this solicitation to provide goods and/or services to the City of Edgewater, that it:
2. Does not participate in a boycott of Israel; and
3. Is not on the Scrutinized Companies that Boycott Israel List; and
4. Is not on the Scrutinized Companies with Activities in Sudan List; and
5. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and
6. Has not engaged in business operations in Syria.
Submitting a false certification shall be deemed a material breach of contract. The City of Edgewater shall provide notice, in writing, to the Contractor of the City’s determination concerning the false certification. The Contractor shall have ninety (90) days following the receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the City’s determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute § 287.135.
Section 287.135, Florida Statutes, prohibits state agencies and departments, and local government entities from: 1) Contracting with companies for goods or services in any amount if at the time of bidding on, submitting a proposal for, or entering into or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S. or is engaged in a boycott of Israel; and 2) Contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector list, created pursuant to s. 215.473, or are engaged in business operations in Syria.
All consultants, firms or individuals are hereby placed on notice that any communication, whether written or oral, with City of Edgewater elected officials or any other staff or outside individuals working with the City in respect to this request (with exception of the Purchasing personnel designated to receive requests for interpretation or corrections) is prohibited. These persons shall not be lobbied, either individually or collectively, regarding any request for bid, proposals, qualifications and/or any other solicitations released by the City of Edgewater. To do so is grounds for immediate disqualification from the selection process. The selection process is not considered final until such time as the City of Edgewater, Mayor, and City Council have made a final and conclusive determination.
The prospective primary participant certifies to the best of its knowledge and belief that it and its principals:
a. Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default.
Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective primary participant shall attach an explanation to this submittal.
All material submitted regarding this ITB becomes the property of the City. Bid documents may be reviewed by any person in accordance with Chapter 119, Florida Statutes. The Bidder should take special note of this as it relates to any proprietary information that may be included in its Bid. Any resulting Contract may be reviewed by any person after the Contract has been executed by the City. The City has the right to use any or all information/material submitted in response to this ITB and/or any resulting Contract from same.
RECORDS / AUDITS
The City of Edgewater is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida’s Public Records Law. Specifically, the Contractor shall:
a. Keep and maintain public records required by the City in order to perform the service;
b. Upon request from the City’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the City.
Upon completion of the contract, transfer, at no cost to the City, all public records in possession of the Contractor, or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records in a format that is compatible with the information technology systems of the City.
During the term of the contract, the Contractor shall maintain all books, reports and records in accordance with generally accepted accounting practices and standards for records directly related to this contract. The form of all records and reports shall be subject to the approval of the City Clerk. The Contractor agrees to make available to the City Clerk, during normal business hours and in Volusia County, all books of account, reports and records relating to this contract.
PUBLIC RECORDS CUSTODIAN
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY CLERK’S OFFICE
CITY OF EDGEWATER
104 N. RIVERSIDE DRIVE
EDGEWATER, FL 32132
(386)424-2400 X 1102
CITYCLERK@CITYOFEDGEWATER.ORG
This purchase order number and the seller’s name must be clearly shown on all invoices, packing slips, delivery receipts, and correspondence. Failure to clearly indicate this purchase order number may result in the return of invoices.
All terms and conditions of this purchase order shall become part of the contract between the city of Edgewater and the vendor/seller; the vendor’s/seller’s different or additional terms will never become part of this contract.
Title shall pass to the City of Edgewater on delivery of the conforming goods to the designated location. Notwithstanding any agreement to pay freight, express or other transportation charges, the risk of loss or damage in transit shall be upon the vendor/seller. Delivery shall not be complete until the goods and or services have been received, inspected, and accepted by the City of Edgewater.
Collect shipments will not be accepted in the event that the city agrees to pay the freight, all freight charges shall be fully prepaid and included on the invoice. The original bill must be included with the invoice.
The vendor/seller warrants that the goods and/or services supplied hereunder will be of good workmanship and of proper materials, free from defects and in accordance with specifications. If the vendor/seller knows the city’s intended use, the vendor/seller warrants that the goods and/or services are suitable for the intended use.
Regardless of whether goods are being sold, licensed or leased or whether services are being performed, the vendor/seller and the City of Edgewater agree that both parties have all the uniform commercial code rights, duties, and remedies available.
THIS AGREEMENT TO PURCHASE AND THE PERFORMANCE OF THE PARTIES HEREUNDER SHALL BE CONSTRUED WITH AND GOVERNED BY THE LAWS OF THE CITY OF EDGEWATER AND THE STATE OF FLORIDA.
No modification in price, delivery, method or schedule, quantity, quality, specifications, or any other term of the contract will be effective unless agreed to in writing and signed by an authorized purchasing agent.
The City of Edgewater Florida is exempt from the payment of all federal excise taxes and sales taxes of the State of Florida, and generally all other state governments.
State of Florida sales tax exemption number: 85-8013848356C7
Federal Employee Identification number: 59-6000-314
THE VENDOR/SELLER, WITHOUT EXCEPTION, SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF EDGEWATER AND ITS EMPLOYEES FROM LIABILITY OF ANY NATURE OF KIND, INCLUDING COSTS AND EXPENSES FOR OR ON ACCOUNT OF ANY COPYRIGHTED, PATENTED OR UNPATENTED INVENTION, PROCESS OR ARTICLE MANUFACTURED OR SUED IN THE PERFORMANCE OF THE CONTRACT, INCLUDING ITS USE BY THE CITY OF EDGEWATER. IF THE VENDOR/SELLER USES ANY DESIGN, DEVICE, OR MATERIALS COVERED BY LETTER, PATENT OR COPYRIGHT, IT IS MUTUALLY AGREED AND UNDERSTOOD WITHOUT EXCEPTION THAT THE LISTED PRICES SHALL INCLUDE ALL ROYALTIES OR COST ARISING FROM THE USE OF SUCH DESIGN, DEVICE OR MATERIALS IN ANY WAY INVOLVED WITH THE WORK.
Furnish all invoices in duplicate and mail to the address indicated on the front. Send a separate invoice for each shipment. Include the correct purchase order number on each invoice. Unless previously agreed upon by both the city and vendor, all invoicing and payments will be as outlined in the Local Government Prompt Payment Act (FS 218. Part VII).
IF PRICES ARE HIGHER THAN SPECIFIED, DO NOT SHIP WITHOUT THE PURCHASING AGENTS PRIOR WRITTEN APPROVAL.
By accepting this contract, the seller warrants that neither the business, nor any officer or significant stakeholder of the business is in violation of the city of edgewater code and do not owe the city any past due debt. The seller specifically agrees that the city may withhold any money owed the seller from this contract for any existing code violations and/or past due debt. If the seller misrepresents the status of the business, any officer or significant stakeholder, the city will consider this a material defect of this contract and shall have the right to immediately terminate it.
In determining the lowest and best responsible Bidder, in addition to price, there will be considered the following:
a. The ability, capacity and skill of the Bidder/Proposer to perform the contract.
b. Whether the Bidder/Proposer can perform the contract within the time specified, without delay or interference.
c. The character, integrity, reputation, judgment, experience, and efficiency of the Bidder/Proposer.
d. The quality of performance of previous contracts.
e. The previous and existing compliance by the Bidder/Proposer with laws and ordinances relating to the contract
f. The sufficiency of the financial resources and ability of the Bidder/Proposer to perform the contract or provide the service.
g. The quality, availability and adaptability of the supplies or contractual services to the particular use required.
h. The ability of the Bidder/Proposer to provide further maintenance and service for the use of the subject of the contract
i. The number and scope of conditions attached to the bid.
j. Such other factors as appear to the city council to be pertinent to the bid or the contract under all of the circumstances involved.
By submitting a response to this solicitation, the Bidder hereby certifies that he/she has familiarized himself/herself with the extent of the work, and having examined carefully the scope of services herein, propose to furnish all labor, materials, and services without exception, for the SUNTrail North Segment from S.R. 442 to Dale Street.
The bidder acknowledges that by submitting a response to this solicitation, they are bound by the following:
The City has developed standard contracts/agreements. The selected Contractor shall submit a signed copy of the contract attached with this document as a part of the bid submittal. Contract will become effective once City Council approves and authorizes the City Manager to execute said contract.
A contract(s) resulting from this ITB shall be subject to the terms and conditions set forth in a standard City Contract. The City reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of the City. The City will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Contractor.
By submitting a response to this solicitation, the Proposer acknowledges that they have read and understood all specifications, terms and conditions outlined in this ITB. In addition they proposer confirms that all required documents listed in this solicitation have been signed in spaces indicated and uploaded within the OpenGov platform.
This is an acknowledgement that FDOT SFGA financial assistance will be used to fund all or a portion of the contract. The contractor will comply with all applicable laws, regulations, policies, procedures, and directives.
By uploading and submitting a completed copy of your FDOT Form 375-020-39 you are certifying your total dollar amount of Work Underway.
Please download the below documents, complete, and upload.
By submitting a response to this solicitation, the Proposers acknowledges that they understand the insurance requirements of the attached specifications and that the evidence of insurability may be required within five (5) days of the award of ITB.
Company verifies that they qualify as a Drug-Free Workplace in accordance with Florida Statute 287.087.
Please upload a completed, signed copy of your Standard Construction Agreement here.
Leave the dates in the introductory paragraph blank. They will be completed upon final execution of the agreement to the selected vendor/firm.
Please download, complete and upload the Declaration Statement/Document Notification Affidavit here.
Please upload a completed, signed copy of your Professional Services Agreement here.
Leave the dates in the introductory paragraph blank. They will be completed upon final execution of the agreement to the selected vendor/firm.
Please provide a minimum of three (3) contact references, or the number specified in the solicitation document. The references must be present or past clients within the past 5 years, preferably within governmental municipalities with requirements similar to those included in this solicitation.
Please download the below documents, complete, and upload.
A general bid bond form is attached for convenience. Please complete and upload a bid bond form. Additionally, the original completed bid bond must be sent per instructions to bidders.
The lowest responsible/responsive bidder agrees to produce the hard copy original Bid Bond, prior to the Notice of Recommendation or Council Hearing date, if requested by the City. Failure to do so may result in the bid being deemed non-responsive.
Firm acknowledges and agrees to utilize the U.S. Department of Homeland Security’s Employment Eligibility Verification System (E-Verify) to do the following:
Please upload your E-Verify MOU, copy of your enrollment email or similar document confirming enrollment in E-Verify.
If you did not upload documentation regarding enrollment in E-Verification, please provide your justification here.
In compliance with Section 787.06(13), Florida Statutes, this affidavit must be completed by an officer or representative of any nongovernmental entity that is executing, renewing, or extending a contract with the City of Edgewater.
Please download the below documents, complete, and upload.
Please download the below Scrutinized Companies documents, complete, and upload.
Please select the type of firm for your organization.
If firm is a corporation, please list state in which it is incorporated. If you did not select corporation, please type N/A.
If you selected other, please list the type of firm. If you did not select other, please type N/A.
By submitting a response to this solicitation, the Bidder certifies that the firm is authorized to do business in the state of Florida.
Please provide the number of years you have been in business under this firm.
Please list major work presently under contract and include the following information for each item:
Percentage of Completion
Project
Contract Amount
Due the the potential difference in capacity of each firm, major work is subjective. Please include work your firm considers major.
Please list current projects on which your firm is the candidate for award.
Have you, at any time, failed to complete a project?
Are there any judgments, claims or suits pending or outstanding by or against you?
If you answered YES to the Project Completion and/or State of Litigation questions above, please submit details here.
As part of our due diligence process and in accordance with procurement best practices, we request that your firm provide a list of all lawsuits, legal claims, or significant disputes involving your organization, either as a plaintiff or defendant, within the past five (5) years.
List all work done on City of Edgewater projects in the past five (5) years, whether as an individual firm or as part of a joint venture.
Please provide the following information here:
Bank(s) Maintaining Account(s)
Surety/Underwriter (if required)
Please download the below documents, complete, and upload.
Pursuant to information for prospective Bidders for the above mentioned proposed project, the undersigned is submitting the information as required with the understanding that it is only to assist in determining the qualifications of the organization to perform the type and magnitude of work intended, and further, guarantee the truth and accuracy of all statements herein made. We will accept your determination of qualifications without prejudice.
Confirm Acceptance of Conditions listed in this solicitation (any exceptions must be listed in the following question.)
List any exceptions to conditions listed in this solicitations. It should be noted that exceptions may render the submittal as non-responsive.
You may use this question to upload any documentation related to exceptions to the Acceptance of Conditions.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Will you be holding a pre-proposal conference for this project? If you will, be sure to toggle the timeline display to "on".
Please provide a brief overview of the description of this project. For example: construct ADA compliant sidewalk.
Does the City have an active contract with any firm for these types of services?
What type of funding is associated with this project?
What is the Engineer's Estimate/Probable Cost for this project? Please use the following format:
$150,000
The Contractor will commence work within how many days following the Notice to Proceed? Please use the following format:
Thirty (30) days
The Contractor shall complete work within how many days? Please use the following format
One Hundred Twenty (120) days
Does this project require a bid security?
What is the amount required for the Bid Security. Please use the following format:
5%
Will this contract be a Purchase Order or an Agreement?
Will this project allow for substitutions?
Will this project allow for subcontractors on non-construction type projects?
Is this project Federal or Grant funded?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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