SLED Opportunity · CALIFORNIA · WEST BASIN MUNICIPAL WATER DISTRICT
AI Summary
West Basin Municipal Water District seeks quotations for the supply and delivery of three electric vehicle chargers to be installed at their water recycling facility in California. The solicitation encourages participation from small and local business enterprises and includes optional service plans.
West Basin Municipal Water District (West Basin) is inviting Qualified Bidders to submit Quotations for Supply and Delivery of Three (3) Electric Vehicle Chargers.
The electric vehicle chargers will be stationed at our Edward C. Little Water Recycling Facility.
Bidders Quotation shall be valid for a period of at least 90 days from the closing date and time of this solicitation.
West Basin Municipal Water District (West Basin) is inviting Qualified Bidders to submit Quotations for Supply and Delivery of Three (3) Electric Vehicle Chargers.
The District encourages the utilization of small and local businesses. To promote the participation of Small and Local Business Enterprises in the competitive Solicitation process, the District has established a program that provides incentives to encourage small and local Vendors to participate in District Solicitations
The following specifications should be considered for the electric vehicle charging stations:
The District encourages the utilization of small and local businesses. To promote the participation of Small and Local Business Enterprises in the competitive Solicitation process, the District has established a program that provides incentives to encourage small and local Vendors to participate in District Solicitations
Click HERE to verify your firm’s Local status under the Small and Local Business Enterprise Program on the "Doing Business with West Basin" page.
Bidder is strongly encouraged, and it is their responsibility, to review this Solicitation and all its attachments in their entirety.
Click HERE to verify your firm’s Local status under the Small and Local Business Enterprise Program on the "Doing Business with West Basin" page.
The electric vehicle chargers will be stationed at our Edward C. Little Water Recycling Facility.
Respondent Questions, Request for Clarification and Exceptions
In the event that the Respondent has any questions or requests for clarification, the Respondent should notify West Basin with their concerns no later than the date and time noted in the timeline. Questions and Requests for Clarification must be submitted by this date through the OpenGov Question and Answer Module.
West Basin will respond to questions and requests for clarifications and exceptions via the OpenGov Question and Answer Module.
Tikneshea Hicks, Contracts Administrator II
Email: tiknesheah@westbasinca.gov
Phone: (310) 660-6207
17140 Avalon Blvd, Carson, CA 90746
To qualify as a Small and/or Local Business Enterprise, the Respondent must provide verification of their Business Enterprise status in the Bid Response Section of this IFQ.
To qualify as a Small and/or Local Business Enterprise, the Respondent must provide verification of their Business Enterprise status in the Bid Response Section of this IFQ.
| Solicit Quotes: | March 31, 2026 |
| Last Day for Comments or Questions: | April 16, 2026, 4:00pm |
| Quotes Due: | April 23, 2026, 2:00pm |
For the purpose of evaluation of Informal and Formal competitive Quotations, the Quotations of SBEs or LBEs will be reduced by 3% of SBE or LBE participants who propose as Prime Contractors. If the participant is both a small and a local business, the Quotation will be reduced by 6%.
If a Prime Supplier includes a SBE or LBE as a Sub(s) in its Quote, the District will reduce the Prime’s Quotation by 1% for participation from either SBE or LBE Sub(s) only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).
If, after this adjustment, the SBE or LBE is determined to be the most competitive Quotation, the actual Contract amount will be the amount originally quoted.
For the purpose of evaluation of Informal and Formal competitive Quotations, the Quotations of SBEs or LBEs will be reduced by 3% of SBE or LBE participants who propose as Prime Contractors. If the participant is both a small and a local business, the Quotation will be reduced by 6%.
If a Prime Supplier includes a SBE or LBE as a Sub(s) in its Quote, the District will reduce the Prime’s Quotation by 1% for participation from either SBE or LBE Sub(s) only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).
If, after this adjustment, the SBE or LBE is determined to be the most competitive Quotation, the actual Contract amount will be the amount originally quoted.
West Basin’s Purchase Order Terms and Conditions have been included in the Attachments Section for your review and are a part of this IFQ. These Terms and Conditions shall apply to the Purchase Order that will be executed upon award to the successful bidder. Submission of your quote in response to this IFQ constitutes your acceptance of all Specification(s), Terms and Conditions of this IFQ and all its attachments provided that a proposer may state exceptions to terms and conditions with its proposal, and provided further that exceptions to terms and conditions not included with a proposal shall, at the District’s option, be deemed waived.
If possible, please include any applicable tariffs in the pricing proposal.
Do you qualify as Small Business Enterprise?
Small Business Enterprise (SBE): To be considered as a Small Business Enterprise and to encourage maximum participation, the District will accept a Vendor that meets and is certified to the Federal U.S. Small Business Administration (SBA) size standards, or the SBE standards set by the California Department of General Services (DGS). In addition, the District will accept a Vendor’s self-certification of any local agency within the State of California. All certifications are subject to verification.
If yes - respondent must attach documentation of Small Business certification.
Do you qualify as Local Business Enterprise?
Local Business Enterprise (LBE): To be considered as a Local Business Enterprise, a Vendor must provide evidence, in the form of a business license, that the Vendor is located at a fixed commercial or residential address where administrative, clerical, professional or other productive work is performed relative to its commercial purpose. The Vendor must be located either within the District’s service area or, within 25 miles of the District’s Carson headquarters for a minimum of one year.
Please click HERE to determine if your firm is considered Local, under Small and Local Business Enterprise Program.
If yes - respondent must attach current copy of the firm's business license.
Do you have a Sub Supplier, Subcontractor or Subconsultant that qualifies as SBE or LBE?
Participation from either SBE or LBE Sub(s) qualify only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).
The Prime must include the Sub(s) services and compensation in its Price Form.
If yes - the Prime (respondent) must attach current copy of the Sub(s) business license and/or SBE certification.
Are the materials your company provides made in America?
(Note: This is not a requirement for bidding.)
By clicking Yes below, I, on behalf of the Respondent submitting this Proposal, quotation, or bid acknowledge that I have read and understand the subject solicitation and all its attachments. I further acknowledge that, by submission of a proposal, quotation, or bid in response to the subject solicitation, the Respondent accepts all the terms and conditions set forth in the subject solicitation and its attachments, including, but not limited to, the Sample Agreement or the Purchase Order Standard Terms and Conditions, except as specifically identified in an exception submitted concurrently therewith.
The New Vendor Form is located in the Attachments section, Attachment B.
Please provide a brief explanation as to the reason and/or the purpose for this procurement.
Enter desired proposal validity
Q (Substitutions): Will substitute equivalent products be considered?
A: Substitute equivalents will not be considered for this solicitation. The District's intention is to match existing site conditions.
Q (Cloud Networking): Chargepoint's Cloud networking subscription, CPCLD-COMMERICAL-3, is listed as an optional item. Please note, this is required to activate the requested smart charger(CT4021-GW1).
A: The District is collecting pricing information from vendors for all items listed in the IFQ. While the Cloud Networking subscription is marked as optional for the bid, the District acknowledges that it is required for operation of the charger. The District may elect to source this subscription independently.
Q (No subject): The IFQ title says "Supply and Delivery," but the Purchase Order terms mention installation and site inspection. Does the scope include physically installing the chargers and making electrical connections? If not, will West Basin run a separate bid for installation?
A: The scope does not include installation. The scope is solely for supply and delivery of materials.
Q (No subject): The spec calls for 30A output. Is that a hard requirement, or would a lower power setting (24A or 16A) be acceptable if it brings the price down?
A: The 30A rating is currently being solicited.
Q (No subject): The pricing form lists 6 cloud plan licenses for 3 chargers. Since each unit has 2 ports, is that intentional (one license per port), or should it be 3 licenses total?
A: Yes that is intentional.
Q (No subject): Will the optional Cloud Plan and Assure Maintenance Plan be factored into the award price, or is the contract awarded based on required items only?
A: The specified required items will be evaluated. Optional items will not be used for evaluation purposes.
Q (No subject): Is there a target delivery date or a maximum lead time after the Purchase Order is issued? Are there any access restrictions at the El Segundo site we should know about?
A: The District’s expectation is a delivery date prior to 6/30/2026. There are no access restrictions for delivery.
Q (No subject): Is the electrical infrastructure at the site already in place and ready for the chargers, or is the vendor expected to assess or handle any part of that?
A: The vendor is not expected to assess or handle any electrical infrastructure. The scope solely includes supply and delivery for the specified equipment.
Q (No subject): The pricing form marks taxable items but doesn't list which ones. Does the 9.5% sales tax apply only to hardware, or also to the activation fee and optional service plans?
A: Sales tax is applied to materials only.
Q (No subject): Is including tariffs in the pricing a firm requirement or just a request? Are there known tariffs on the CT4021-GW1 that West Basin is already aware of?
A: Including the tariffs is a request.
Q (No subject): Is BABA compliance a requirement to be eligible for award, or is the question on the vendor form just for informational purposes?
A: Section 6.5 is strictly a survey question for informational purposes and not a requirement.
Q (No subject): Does this purchase need Board approval? If so, when is the next Board meeting, and how long should vendors expect between quote submission and Purchase Order issuance?
A: 1. At this time, we do not plan to take this purchase to the Board. 2. Bidders' quotation shall be valid for a period of at least 90 days from the closing date and time of this solicitation. 3. The earliest PO issuance would be 2 weeks after the recommendation-to-award notice.
Q (No subject): Does California Prevailing Wage apply to this contract? If delivery or installation is involved, will certified payroll records be required?
A: There is no labor or installation specified.
Q (No subject): For new vendors, do the W-9 and Vendor Information Form need to be submitted with the quote, or can they be provided after award? Will missing them at submission cause disqualification?
A: The new vendor form and W9 may be collected at a later date. The information is providing to this IFQ to help collect all information up front to avoid delays once West Basin is ready to move forward with a PO.
Q (No subject): If a vendor has exceptions to the terms and conditions, is there a specific place in OpenGov to list them, or can they be included as an attachment?
A: Please submit as an attachment.
Q (No subject): If the Assure Maintenance Plan is purchased, will West Basin expect the vendor to handle warranty claims, or will West Basin deal directly with ChargePoint?
A: Warranty claims will be handled according to the purchase order terms and conditions. Upon the conclusion of that term, the District will handle warranty claims directly with the manufacturer.
Q (No subject): Is the CT4021-GW1 a hard requirement, or will West Basin consider other Level 2 dual-port commercial chargers that meet the same specs?
A: Substitute equivalents will not be considered for this solicitation. The District's intention is to match existing site conditions.
Q (No subject): Does the vendor have full flexibility in choosing the shipping method? Are there specific delivery hours, dock access requirements, or check-in procedures at the El Segundo facility?
A: Delivery hours are between the business hours of 8am to 3pm. There are no dock access requirements.
Q (No subject): Does West Basin plan to run a separate bid for installation and ongoing maintenance of these chargers? Will the equipment supplier have any advantage in that future process?
A: At the moment, this solicitation is solely for supply and delivery. The District offers a Local Business Enterprise and Small Business Enterprise programs that qualified bidders can take advantage of.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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