SWITCH, AIR 12 KV LOAD BRK HRZ, HOOKSTICK CONTROL #02371

Alameda Municipal Power (AMP) is seeking quotes from qualified bidders to furnish SWITCH, AIR 12 KV LOAD BRK HRZ, HOOKSTICK CONTROL. There are four (4) approved manufacturers per Drawing 1-L-497A and equal/substitute/equivalent are not allowed. Quotes must be valid till end of July 2026 and successful winner also must honor their proposed pricing at the time of shipping the order.

Background

It is the bidder's responsibility to have their responses entered into the OpenGov system before the appointed due date and time. Email submittals shall not be accepted. It is also the responsibility of the bidder to visit the bid portal to see if there is any addendum even after they submitted their quotes. Failure to review and acknowledge all addenda might lead to disqualification to the bid.

Line 1 - Quote based on the net delivered price (Free on board or FOB Alameda CA) with all handling & transportation charges prepaid and include all local, state, and federal taxes but do not include sales tax.

ARO (After receipt of order) lead time in weeks to be filled by a bidder located in the pricing table. Lead time may be considered in evaluation in addition to quoted pricing.

Purchases of materials in excess of $25,000 must receive the City of Alameda's Public Utilities Board (PUB) approval at a PUB monthly meeting.

Project Details

• Reference ID: MS 05-26-05
• Department: Support Services
• Department Head: Ikue Suto-McNiff (Procurement Analyst)

Important Dates

• Questions Due: 2026-06-03T19:00:00.000Z
• Answers Posted By: 2026-06-10T19:00:00.000Z

Evaluation Criteria

• The Bidder must have the ability, capacity, experience, and skill to perform the work, or provide the goods and/or services in accordance with the Specifications. (10 pts)
• The Bidder must have the ability to perform the Agreement within the time specified. (10 pts)
• The Bidder must have the equipment, facilities and resources of such capacity and location to enable the Bidder to perform the Agreement. (10 pts)
• The Bidder must have the ability to provide, as required, future maintenance, repair, parts and service for the use of goods purchased. (10 pts)
• The Bidder must have a record of satisfactory or better performance under prior agreements with the City or others. (10 pts)
• The Bidder must have complied with applicable laws, regulations, policies (including City policies), guidelines and orders governing prior or existing agreements performed by the Bidder. (10 pts)
• Conformance to the Specifications (10 pts) —

  Quotation will be evaluated based on conformance to the Specification(s) and on an equivalent cost of ownership (ECO) will be added to determine the best bid price using the following formula:

  ECO = Bid Price + (No Load Loss Watts x $6.00) + (Load Loss Watts x $1.50)

• Other Considerations (10 pts) —
  • Product Quality;
  • Product Reliability;
  • Delivery;
  • Manufacturer’s support and services; and
  • Other factors referenced in the Specifications.

Submission Requirements

• Quote sheet in bidder's letterhead (required) —

  Clearly specify manufacturer name, its part number, and lead time on the quote sheet. Approved manufacturers are listed in the Drawing 1-L-497A.

• Manufacture warranty information (required) —

  Subject to minimum requirements in "Drawing".

• IRS Form W-9 - Request for Taxpayer Identification Number and Certification (required)
• Bidder Experience and References (required) —

  Please download the below documents, complete, and upload.

• Local Business Declaration —

  Please download the below documents, complete, and upload.

• Other —

  Upload any relevant document(s) for consideration

• Type of Agreement (required)
• Is this Quotation for Transformers? (required)
• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through OpenGov?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

Questions & Answers