Technical Support to the San Francisco International Airport/ Community Roundtable

San Francisco International Airport (SFO) is owned and operated by the City and County of San Francisco but is located entirely within San Mateo County. The San Francisco International Airport Community Roundtable (Roundtable) was established in 1981 through a Memorandum of Understanding as a forum of elected officials representing communities in San Mateo County and the City and County of San Francisco that are impacted by aircraft operations at SFO.

The Roundtable serves as a forum to address aircraft noise concerns and advocate for policies, operational practices, and technologies that reduce noise impacts on surrounding communities. The Roundtable works with the Federal Aviation Administration (FAA), San Francisco International Airport, airline operators, local jurisdictions, and community stakeholders to review aircraft operations, evaluate flight procedures, and explore potential noise mitigation strategies.

The County of San Mateo provides administrative support to the Roundtable through the Roundtable Coordinator. The consultant selected through this Request for Proposals will provide independent aviation technical expertise to assist the Roundtable in evaluating aircraft noise issues, reviewing aviation operational data, assessing potential procedural changes, and supporting the Roundtable’s annual work program.

Project Details

• Department: Planning and Building
• Department Head: Steve Monowitz (Director)

Important Dates

• Questions Due: 2026-04-08T00:00:00.000Z
• Pre-Proposal Meeting: 2026-03-30T17:00:00.000Z — Zoom

Evaluation Criteria

• Experience of the firm providing aviation noise analysis and technical consulting services related to aircraft operations at commercial service airports (25 pts)
• Qualifications and relevant experience of the proposed project team (25 pts)
• Proposed technical approach and methodology for performing the Scope of Work (25 pts)
• Cost proposal (25 pts)

Submission Requirements

• Minimum Qualifications
• Does the proposer demonstrate at least five (5) years of experience within the past ten (10) years providing professional consulting services related to aircraft noise analysis, aircraft operations, or aviation noise policy for a commercial service airport? (required)
• Does the proposer designate a Project Manager who has a minimum of five (5) years of experience within the past ten (10) years managing aviation-related consulting projects involving aircraft operations, aircraft noise, or aviation policy issues? (required)
• Describe experience within the past five (5) years providing technical or policy advisory services to a public agency, airport authority, or community advisory body related to aviation operations or aircraft noise. (required)
• What is the registered Business Name and Unique Entity ID (UEI) No.? (required) —
  • UEI number can be obtained by registering your business through SAM.GOV
  • Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.
• Procurement Preference for Local Businesses and Local Non-Profits
• Is the Proposer a "Local Business"? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank. 

• Is the Proposer a Non-Profit? (required) —

  A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes. 

• Is the Proposer a "Local Non-Profit" —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• Is the Proposer a Local "Small" or "Micro" Business? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

  “Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

  If the above designations apply, please provide the OSDS provided Certification ID. 

  If this designation is not applicable, please leave blank. 

• Is the Proposer a Local "Small" or "Micro" Non-Profit? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

  “Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

  If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable. 

  If this designation is not applicable, please leave blank. 

• Technical Proposal
• Introduction and Executive Summary (required) —

  Submit a letter of introduction and executive summary of the proposal.  The letter must contain:

  • Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.
  • Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

  Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

• Statement of Minimum Qualifications (required)
• Project Approach (required) —

  This section should correlate to the Scope of Work .  Proposer should give a short summary describing how it will perform the relevant work

• Innovations (required) —

  Refence any notable innovations or improvements that you expect to provide (with respect to, for example, efficiency, technology, sustainability) 

• Performance Measures (required) —

  Describe a plan for achieving performance measures 

• Firm Qualifications (required) —

  Attach information regarding background and qualifications, including the following:

  • A brief description of the proposer.
  • A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary.  Descriptions should be limited to one (1) page for each project.
  • If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.
• Team Qualifications (required) —

  Provide a chart identifying:

  5. 2. • Project team and reporting structure
        • Lead project manager
        • Role each person will play in the project

  Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

  Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

• References (required) —

  Provide 3 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

• Fee Proposal (required) —

  The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in Required Documents.

  The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

• Agreement term (years) (required) —

  Update below if needed.

• Is there an extension to this agreement? (required) —

  Is there an extension to this agreement?

• Extension (required) —

  Modify the extension information below, if needed

• Will there be a Pre-Proposal Meeting and/or a Site Visit? (required)
• Include the information that will be covered in the site visit. (required)
• Require vendors to provide References? (required)
• References (required) —

  How many references are required by the vendor? (Number)

• Use Electronic Line Item Pricing? (required)
• Allow vendors to submit Confidential Information? (required) —

  In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP. 

• Sample Agreement (required)