Telehandler Forklift Purchase

The North Tongass Fire Department is soliciting sealed bids for the purchase and delivery of one (1) telehandler forklift. The unit may be new or used, provided it meets or exceeds the minimum specifications outlined in this IFB.

Project Details

• Reference ID: 2026-016
• Department: North Tongass Fire
• Department Head: Jerry Kiffer (Fire Chief)

Important Dates

• Questions Due: 2026-05-12T20:00:00.000Z

Evaluation Criteria

• SUMMARY —

  The North Tongass Fire Department is soliciting sealed bids for the purchase and delivery of one (1) telehandler forklift. The unit may be new or used, provided it meets or exceeds the minimum specifications outlined in this IFB.

• PROJECT TIMELINE —

  Release Project Date:	April 29, 2026
  Question Submission Deadline:	May 12, 2026, 12:00pm
  Bid Opening:	May 20, 2026, 2:00pm

• INSURANCE —

  Before execution of a contract, and during the entire period of the project, the contractor shall provide the types of insurance listed below. All policies shall have a mandatory 30-day cancellation clause. The Borough shall be named as additional insured on all insurance policies except professional liability policies. Insurance certificates will be required to be submitted for review by the Borough’s Risk Manager before the Borough will issue a notice to proceed.

• PROJECT OVERVIEW —

  The successful bidder shall furnish, deliver, and provide training for one (1) telehandler forklift that meets the specifications listed herein. The unit shall be fully operational upon delivery to Ketchikan, Alaska.

• WORKERS' COMPENSATION LIABILITY INSURANCE —

  Workers’ compensation as required by law and employer’s liability coverage at a minimum of $1,000,000. The Workers’ compensation policy shall include a Waiver of Subrogation in favor of the Ketchikan Gateway Borough.

• BACKGROUND —
  NO VALUE
• DEADLINE —

  All Bids must be received by the Borough no later than 2:00 pm on Wednesday, May 20, 2026. 

• COMMERCIAL GENERAL LIABILITY INSURANCE —

  Commercial general liability insurance, contractual liability, or product/completed operation liability insurance - $1,000,000 per occurrence and $2,000,000 aggregate.

• COMPREHENSIVE AUTOMOBILE LIABIILITY INSURANCE —

  Comprehensive automobile liability, bodily injury, and property damage, including all owned, hired and non-owned, automobile - $1,000,000 per accident.

• INQUIRY DEADLINE —

  Questions, objections, or protests relating to defects, errors, omissions regarding the project or this IFB should be submitted through the procurement portal by 12:00 pm on Tuesday, May 12, 2026.

• SCOPE OF WORK —

  MINIMUM TECHNICAL SPECIFICATIONS

  The equipment shall meet or exceed the following requirements (reference model: GEHL RS5-19 or approved equal):

  3.1 General

  • Type: Telehandler Forklift
  • Condition: New or Used (used equipment must be in excellent working condition and fully serviced with a maximum of 1500 hours)

  3.2 Engine & Performance

  • Engine: Diesel-powered
  • Minimum Horsepower: 68 HP
  • Maximum Lift Capacity: Minimum 5,500 lbs
  • Maximum Lift Height: Minimum 19 feet

  3.3 Operator Cab

  • Factory-installed, fully enclosed cab
  • Equipped with:
    • Operator door
    • Safety glass windows
    • Windshield wiper
  • Integrated heating system suitable for cold climate operation

  3.4 Tires

  • Heavy-duty, all-terrain solid tires suitable for construction site use

  3.5 Controls

  • Ergonomic joystick controls for boom and auxiliary functions

  3.6 Forks & Attachments

  • Standard pallet forks
  • Minimum length: 48 inches

  3.7 Lighting & Electrical

  • Front and rear work lights
  • Turn signals
  • Brake lights

  3.8 Safety Requirements

  • ROPS/FOPS certified cab
  • Backup alarm
  • Seatbelt
  • Fire extinguisher mounted in cab

  3.9 Compliance

  • Equipment must comply with all applicable:
    • OSHA standards
    • ANSI standards

  3.10 Documentation

  • The vendor shall provide the following at time of delivery:

    • Operator’s manual
    • Parts manual
• CONTACT INFORMATION —

  Amy Briggs
  Procurement & Contracts Officer
  amyb@kgbak.us
  (907) 228-6637

• EXCESS LIABILITY INSURANCE —

  Excess liability coverage in the amount of $2,000,000.

• WARRANTY —

  Vendors shall specify if there is warranty coverage (parts and labor).

• BUILDER'S RISK LIABILITY INSURANCE —

  Builder’s all risk (course of construction) in the amount of 100% of the total contract amount, including change orders, as well as materials in place and/or stored at the site, whether or not partial payment has been made by the Borough. Deductible to be no more than 10% of the total contract amount.

• DELIVERY REQUIREMENTS —
  • Delivery Location: Ketchikan, Alaska
  • Equipment must be delivered:
    • Fully assembled
    • Fully operational
  • All costs for shipping, handling, and delivery shall be included in the bid price
• PROFESSIONAL LIABILITY INSURANCE —

  Professional liability insurance covering errors and omissions at $1,000,000 per claim.

• BID SUBMISSION REQUIREMENTS —

  Bidders must include in their Price Proposal Submission:

  • Equipment make, model, and year
  • Condition (new or used)
  • Detailed specifications confirming compliance
  • Photos (for used equipment)
  • Warranty information
  • Delivery timeline
  • Total cost (including delivery and training)
• SURETY REQUIREMENTS —

  All projects $25,000 and over are subject to surety requirements as outlined below.

• BID BOND —

  Bidder shall submit with their bid or price bid component, a bid bond accompanied by Power of Attorney, or cashier’s check. Bids or price bids between $25,000 and $100,000 require a surety of 10% of the total bid or price bid. Bids or price bids greater than $100,000 require a surety of 5% of the bid or price bid.

• PERFORMANCE BOND —

  Performance Bonds are required on any and all contracts over $100,000. All Performance Bonds will be in the amount of 100% of the contract.

• PAYMENT BOND —

  Payment Bonds are required all construction contracts involving the use of subcontractors, where the total amount of the contract is $100,000 or more. Payment Bonds shall be in the amount of 100% of the contract amount.

• BONDING INSURANCE —

  The Bidder whose bid is accepted shall execute the Contract and furnish the required bonding insurance within ten working days after Notice of Award of the Contract is issued. The Contract shall be considered executed by the successful bidder when two copies of the Contract, signed by an authorized representative of the Contractor, the bond and required insurance are received by the Purchasing Officer. Failure or neglect of the Contractor to execute the Contract within the time specified may result in a forfeiture of the bid Guarantee and award of the Contract to the next lowest prosper.

• LABOR AND WAGE RATES —

  Bidders must comply with all Federal and State of Alaska Department of Labor and Workforce Development Labor Laws and Wage Rates as specified in AS 36.05.010 and AS 36.10 as applicable.

• LICENSES AND REGISTRATION —

  Before execution of a contract, the successful bidder must have a current State of Alaska business license; must have a current sales tax registration on file with the Borough, and must be in good standing in terms of sales tax, property tax, and all other taxes, fees, and monies due to the Borough.

• COMPLIANCE WITH LAWS —

  The Contractor shall observe and abide by all applicable federal laws, regulations, ordinances and other rules of the State of Alaska and/or any political subdivisions thereof, or any other duly constituted public authority wherein work is done or services performed, and further agrees to indemnify and save the Borough harmless from any and all liability or penalty which may be imposed or asserted by reason of the Contractor’s failure or alleged failure to observe and abide thereby.

• BIDDER RESPONSIBLE —

  It is the responsibility of the Bidder to investigate and acquaint themselves with the conditions relating to the work and labor, including (if required) site visits, soil sampling, or other tests.

• REJECTION OF BIDS —

  The Borough reserves the right to reject any or all bids.  The Borough also reserves the right to reject any bid which is non-responsive, incomplete, obscure or irregular; any bid which omits any one or more items on which the bids are required; any bid in which unit prices are unbalanced in the opinion of the Borough; and any bidder who previously failed to perform properly or to complete on time contracts of any nature.

• ADDENDA ACKNOWLEDGMENTS —

  Addenda must be acknowledged through the procurement portal in order for the bid to be deemed responsive. 

• WITHDRAWAL OF BIDS —

  Bids may be withdrawn up until the submission deadline.

• BID CANCELLATION —

  The Borough reserves the right to cancel the procurement, IFB, or award without liability to the Bidder, except return of the bid security, at any time before the Agreement has been fully signed by all parties, including the Borough.

• BID PROTEST —

  An aggrieved bidder may file a bid protest within NO VALUE days after the Notice of Intent to Award the contract is emailed.

Submission Requirements

• Contractor Certifications Document (required) —

  Please download the below documents, complete, and upload.

• Please confirm that you have read and acknowledge the federal clauses pertaining to this solicitation. (required)
• Respondents must be registered (company name, address, telephone number, and fax number) with the Borough Procurement Officer as indicated in this solicitation. (required)
• Bidder Certifies: (required) —

  The bidder certifies that any and all prices which may be charged under the terms of this bid request do not and will not violate any existing federal, state, or municipal laws or regulations concerning price discrimination and/or price fixing.  The bidder agrees to indemnify, exonerate, and hold harmless the Borough from liability for such violation now and throughout the term of the contract.

• Do you anticipate utilizing subcontractors for this project? (required) —

  Bidders must submit their Subcontractors List indicating the name(s) of any anticipated subcontractors for the proposed project expected to perform more than 5% of the total project work.  

• Indicate the number of subcontractors anticipated for this project. (required)
• Provide information for each subcontractor anticipated to perform more than 5% of the project work. (required) —

  Subcontractor Information Requirement 

  If you anticipate utilizing subcontractors for this project, you must provide a Subcontractor List using the format provided below. A separate entry must be completed for each subcontractor.

  • List all subcontractors expected to perform more than 5% of the total project work, including their approximate percentage of participation by discipline.
  • If a subcontractor has not yet been selected, indicate the scope of work followed by ‘To Be Determined’ (e.g., ‘Electrical – To Be Determined’).
  • The Contractor may not subcontract more than 50% of the total project value without prior written approval of the Borough.

  ---

  Subcontractor Details 

  Provide the following information for each subcontractor using the format below.

  Fields:

  • Company/Firm Name
  • Scope of Work / Discipline
  • Estimated % of Participation
  • Telephone
  • Fax (if required)
  • Business Address
  • Email Address?
• Corporate Certificate, Partner Acknowledgement, LLC Acknowledgement, or Individual Acknowledgement. (required) —

  Please select the applicable document, download the document, complete, and upload.

• Price Proposal (required) —

  Each price-proposal component must be signed and dated by the person who prepares it. If that person is not authorized to bind the respondent, the price-proposal component must also be signed by a person who is authorized to bind the respondent.

  Failure to properly sign and date the Price Proposal will be grounds for rejection.

• General Acknowledgements (required) —

  By confirming below, the bidder acknowledges and certifies that they have read and understand the following:
  
  Bidder’s Certification
  

  1. The bidder will comply with all insurance requirements in this IFB;
  2. The bidder will comply with all applicable local, state, and federal laws, including but not limited to, wage and hour laws and non-discrimination laws;
  3. The bidder will comply with all terms and conditions set out in this IFB
  4. The bidder’s bid was independently arrived at, without collusion, under penalty of perjury; and 
  5. The bid will remain open and valid for at least 60 days from the closing date of the IFB

  Award of Project
  The Borough shall have the right to reject this bid and such bid shall remain open and may not be withdrawn for a period of sixty (60) days after the date prescribed for its closing.

  Notice of Acceptance
  Notice of acceptance and award of the project or requests for additional information may be addressed to the undersigned bidder at the business address set forth in this bid.

  Minimum Standards
  The required work and/or specifications attached herein shall be considered as the minimum standards acceptable to the Borough. 

• Name and Title of the Individual Authorized to Bind the Bidder. (required) —

  Pursuant to and in compliance with the Invitation for Bids, the undersigned bidder, being fully familiarized with all the terms of the specifications hereby proposes and agrees to deliver, within the time and in the manner stipulated in the bid for the following: 

• Will you need an electronic pricing table or evaluation criteria? (required)
• Will you need a separate pricing proposal submission? (required)
• Will a surety bond be required? (required)
• Provide project site address: (required) —

  Example: 1234 Park Avenue, Ketchikan, AK 99901

• Is this federally funded? (required)
• Bid protest must be filed within ____ days (required)
• Project Budget (required)
• Will there be a pre-proposal meeting? (required)
• Will the pre-proposal meeting be mandatory or non-mandatory? (required)
• Standard Insurance Policies (required)
• General Liability Minimum Limits (required)
• Automobile Liability Minimum Limits (required)
• Workers' Compensation Liability Minimum Limits (required)
• Additional Insurance Policies (required)
• Professional Liability Minimum Limits (required)
• Excess Liability Minimum Limits (required)
• Will General Condition Apply (required)