Temporary Staffing Services

Housing Alliance HTX, officially known as the Houston Housing Authority (hereinafter the "Agency"), is soliciting proposals from qualified and experience temporary staffing firms to provide temporary staffing services. The purpose of this solicitation is to establish a fixed-rate contract with one or more qualified temporary staffing agencies to provide professional, reliable, and well-screened temporary personnel on an as-needed basis. Through this solicitation, The Agency seeks to build a pool of responsive staffing partners who can help support business continuity, address temporary vacancies, manage workload demands, and provide access to skilled talent in a timely and cost-effective manner.

Selected agencies must demonstrate the capacity, experience, and expertise to recruit, screen, and place qualified candidates across a range of functional areas, including, but not limited to, administrative/clerical, finance/accounting, housing services, and information technology roles.

Interested parties who wish to respond to this solicitation will submit the required documents to the OpenGov Procurement Portal, by 2:00 pm Central Daylight Time (CDT) on ThursdayThursday, August 13, 2026:

Housing Alliance HTX ("Agency")
Re: RFP 26-02: Temporary Staffing Services

Interested parties are encouraged to check the OpenGov Procurement Portal prior to the submission of their sealed response to ensure they are aware of any Amendment(s) that may affect this solicitation.

Late submissions will not be accepted.

Questions regarding this solicitation must be submitted through the OpenGov Procurement portal by the date and time listed in the timeline of this solicitation.  Any changes to the requirements specified herein will be issued via an Amendment.  

Background

The Agency is defined as Housing Alliance HTX, officially known as the Houston Housing Authority (HHA), and includes all affiliated entities and subsidiaries.

The Agency is a public body corporate and politic organized under the Housing Authorities Law, as codified in the Texas Local Government Code, and its functions are essential governmental functions. The Agency provides decent, safe, and affordable housing to low-income families, the elderly, and persons with disabilities, and administers programs funded by the U.S. Department of Housing and Urban Development (HUD).

The property of the Agency is used for essential governmental purposes and is exempt from all applicable taxes, including sales tax on purchases of supplies and services. 

The Agency is authorized to enter into contracts and execute all instruments necessary to carry out its functions and responsibilities. 

The Agency maintains contractual relationships with HUD to manage and operate its Low-Rent Public Housing Program and administer the Housing Choice Voucher Program (HCVP). Operations are funded through federal funding, administrative fees, development grants, and rental income. 

Operations are funded through federal funding, administrative fees, development grants, and rental income.

The Agency currently serves more than 60,000 low-income residents throughout the Houston metropolitan area, including:

Project Details

• Reference ID: 26-02
• Department: Human Resources
• Department Head: Rizvan Quadri (Director)

Important Dates

• Questions Due: 2026-08-04T21:00:00.000Z
• Answers Posted By: 2026-08-06T22:00:00.000Z

Evaluation Criteria

• Experience and Qualifications (20 pts) —
  • Demonstrate successful experience providing temporary staffing services of similar size, scope, and complexity?
  • Demonstrate experience providing staffing services to public agencies, housing authorities, governmental entities, nonprofits, or similarly regulated organizations?
  • Demonstrate experience filling positions across the requested staffing categories, including administrative, clerical, finance, accounting, social services, and information technology?
  • Provide relevant client references, case examples, or performance history showing successful service delivery?
  • Demonstrate organizational capacity, staffing resources, and internal expertise to support the agency’s temporary staffing needs?
• Recruitment and Screening Process (20 pts) —
  • Describe a clear and effective recruitment strategy for identifying qualified temporary candidates?
  • Provide appropriate background checks, reference checks, credential verification, and employment eligibility verification?
  • Demonstrate skills testing, position-specific screening, or other assessment tools to confirm candidate qualifications?
  • Describe a timely and reliable process for submitting qualified candidates after receiving a staffing request?
  • Provide a structured onboarding process to ensure candidates understand assignment expectations, workplace requirements, confidentiality, and agency policies?
  • Provide five (5) references for similar work performed within the past two (2) years. Each reference shall include:
    • Organization name;
    • Contact name and title;
    • Address; and,
    • Contact phone number and email.
  • If business has been operating for less than five (5) years, provide two (2) references which include:
    • Organization name;
    • Contact name and title;
    • Address; and,
    • Contact phone number and email.
• Service Approach and Responsiveness (20 pts) —
  • Demonstrate an understanding of the agency’s staffing needs, operational environment, and service expectations?
  • Provide a clear process for receiving, tracking, and responding to staffing requests in a timely manner?
  • Identify a dedicated account manager or support team responsible for communication, issue resolution, and ongoing service coordination?
  • Describe the process of how you monitor temporary employee performance and addresses attendance, conduct, or performance concerns?
  • Demonstrate flexibility and responsiveness in handling urgent requests, replacement needs, assignment changes, or fluctuating staffing demands?
• Pricing and Fee Structure (30 pts) —
  • Provide pricing clear, complete, and easy to understand;
  • Provide proposed markup rates, bill rates, conversion fees, overtime rates, and other costs reasonable and competitive?
  • Clearly disclose all potential fees, charges, pass-through cost, or additional expenses?
  • Demonstrate value through a pricing structure provide value in relation to the firm’s qualifications, service model, candidate quality, and responsiveness?
  • Please describe how your firm's offer favorable or flexible pricing terms, including reduced conversion fees, volume discounts, or transparent rate control?
• Compliance and Risk Management (10 pts) —
  • Demonstrate the ability to comply with applicable federal, state, and local employment laws?
  • Provide evidence of appropriate insurance coverage, including general liability, workers’ compensation, professional liability, or other required coverage?
  • Please describe how your firm ensures confidentiality, data protection, workplace conduct, background screening compliance, and adherence to agency policies?

Submission Requirements

• Cover Letter (CL) (required) —

  The CL must be on company letterhead, the company’s EIN or TIN, siged by an authorized official of the company with their title, phone number, and e-mail address.

  The CL should aknowledge the receipt and review of this solicitation, and the any Amendment(s) issued by Agency.

• Company Profile* (required) —
  1. Provide an overview of your company.
  2. Provide the EIN.
  3. Indicate the level of experience your company has with providing the type of services specified herein.
• W-9 Copy (required)
• Demonstrated Relevant Experience and Qualifications (required) —
  1. Demonstrate successful experience providing temporary staffing services of similar size, scope, and complexity;
  2. Demonstrate experience providing staffing services to public agencies, housing authorities, governmental entities, nonprofits, or similarly regulated organizations;
  3. Demonstrate experience filling positions across the requested staffing categories, including administrative, clerical, finance, accounting, social services, and information technology;
  4. Provide relevant client references, case examples, or performance history showing successful service delivery;
  5. Demonstrate organizational capacity, staffing resources, and internal expertise to support the agency’s temporary staffing needs.
• Business References
• Has your company been in business for less than five (5) years? (required)
• Please provide the following: (required) —
  1. If business has been operating for less than five (5) years, provide two (2) references which include:
     1. Organization name;
     2. Contact name and title;
     3. Address; and,
     4. Contact phone number and email.
• Please provide the following: (required) —
  1. Provide five (5) references for similar work performed within the past two (2) years. Each reference shall include:
     1. Organization name;
     2. Contact name and title;
     3. Address; and
     4. Contact phone number and email
• Recruitment and Screening Process
• Recruitment and Screening Process (required) —
  • Describe a clear and effective recruitment strategy for identifying qualified temporary candidates;
  • Provide appropriate background checks, reference checks, credential verification, and employment eligibility verification;
  • Demonstrate skills testing, position-specific screening, or other assessment tools to confirm candidate qualifications;
  • Describe a timely and reliable process for submitting qualified candidates after receiving a staffing request;
  • Provide a structured onboarding process to ensure candidates understand assignment expectations, workplace requirements, confidentiality, and agency policies.
• Service Approach and Responsiveness
• Service Approach and Responsivenes (required) —
  • Demonstrate an understanding of the agency’s staffing needs, operational environment, and service expectations;
  • Provide a clear process for receiving, tracking, and responding to staffing requests in a timely manner;
  • Identify a dedicated account manager or support team responsible for communication, issue resolution, and ongoing service coordination;
  • Describe its process for monitors temporary employee performance and addresses attendance, conduct, or performance concerns;
  • Demonstrate flexibility and responsiveness in handling urgent requests, replacement needs, assignment changes, or fluctuating staffing demands.
• Pricing and Fee Structure
• Pricing and Fee Struture (required) —
  1. Provide the pricing and/or costs to perform the scope of work as outlined in Evaluation;
  2. Provides pricing that is clear, complete, and easy to understand.
  3. Offers reasonable and competitive markup rates, bill rates, conversion fees, overtime rates, and other applicable costs.
  4. Clearly discloses all potential fees, charges, pass-through costs, and additional expenses.
  5. Demonstrates value through a pricing structure that is appropriate in relation to the firm's qualifications, service model, candidate quality, and responsiveness.
  6. Offers favorable and flexible pricing terms, including reduced conversion fees, volume discounts, and transparent rate controls.
• Compliance and Risk Management
• Compliance and Risk Management (required) —
  • Demonstrate the ability to comply with applicable federal, state, and local employment laws;
  • Provide evidence of appropriate insurance coverage, including general liability, workers’ compensation, professional liability, or other required coverage;
  • Address confidentiality, data protection, workplace conduct, background screening compliance, and adherence to agency policies.
• HUD Documents
• Declaration (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion (required) —

  Please download the below documents, complete, and upload.

• Small Business WBE (required) —

  Please download the below documents, complete, and upload.

• Section 3 (required) —

  Please download the below documents, complete, and upload.

• CIQ (required) —

  Please download the below documents, complete, and upload.

• HUD Form 5369-A - Representations, Certifications and Other Statements Public Housing Programs (required) —

  Please download the below documents, complete, and upload.

• Form 51915 Model Form Agreement for Engineering - QBS (required) —

  Please download the below documents, complete, and upload.

• HUD Form 5370 Less than $250K (required) —

  Please download the below documents, complete, and upload.

• Type of Request (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will an Evaluation Committee be reviewing results? (required)
• Is the Independent Cost Estimate: (required)