SLED Opportunity · CALIFORNIA · WEST SACRAMENTO CAPITAL PROJECTS - CONSTRUCTION

    The Bees Lakes Habitat Restoration Plan

    Issued by West Sacramento Capital Projects - Construction
    cityInvitation to BidWest Sacramento Capital Projects - ConstructionSol. 238368
    Closed
    STATUS
    Closed
    due Apr 23, 2026
    PUBLISHED
    Mar 6, 2026
    Posting date
    JURISDICTION
    West Sacramento
    city
    NAICS CODE
    237310
    AI-classified industry

    AI Summary

    The City of West Sacramento seeks bids for The Bees Lakes Habitat Restoration Plan, focusing on ecological and wetland restoration. Bids are due April 23, 2026, with detailed specifications available online.

    Opportunity details

    Solicitation No.
    238368
    Type / RFx
    Invitation to Bid
    Status
    open
    Level
    city
    Published Date
    March 6, 2026
    Due Date
    April 23, 2026
    NAICS Code
    237310AI guide
    Agency
    West Sacramento Capital Projects - Construction

    Description

    The City of West Sacramento is accepting sealed responses for The Bees Lakes Habitat Restoration Plan to be received no later than Thursday, April 23, 2026 at 2:00 pm.

    The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

    Background

    West Sacramento is a vibrant riverfront community centrally located in Northern California. West Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term.  The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

    Project Details

    • Reference ID: 26-022-ITB
    • Department: Capital Projects - Construction
    • Department Head: Ariana Adame (Director)

    Important Dates

    • Questions Due: 2026-04-14T00:00:00.000Z
    • Pre-Proposal Meeting: 2026-03-18T17:00:00.000Z — Bees Lakes 3400 Chicory Loop West Sacramento, CA 95961

    Addenda

    • Addendum #1 (released 2026-04-16T22:09:57.607Z) —

      NOTICE TO BIDDERS

      This Addendum forms a part of the Contract Documents and modifies the original Invitation to Bid and Contract Documents as noted below. Bidders shall acknowledge receipt of this Addendum in their bid.

      Failure to acknowledge this Addendum may result in rejection of the bid.

      QUESTION & ANSWER REPORT

      The Question & Answer Report dated April 16, 2026 is hereby incorporated into the Contract Documents.

      The Q&A Report is attached to this Addendum.

      All bidders shall review the Q&A Report in its entirety and include all requirements, clarifications, and interpretations contained therein in their bid.

      In the event of a conflict between the Q&A Report and the original Contract Documents, the Q&A Report and this Addendum shall govern.

      REVISED BID SCHEDULE (REPLACED IN ITS ENTIRETY)

      The Bid Schedule has been revised in its entirety.

      The previous Bid Schedule is hereby deleted and replaced with the revised Bid Schedule attached to this Addendum.

      Bidders shall base their bids solely on the revised Bid Schedule.

      REVISION TO BID ITEM QUANTITIES

      Bid Items #24, #25, and #26 have been revised as follows:

      • Pre-Planting Weed Management → Revised to 2 Acres
      • Site Preparation → Revised to 2 Acres
      • Seeding – Seed Mix Type 2 → Revised to 2 Acres

      These revisions reflect the limits of Phase 1 Work.

      PHASE 1 SCOPE CLARIFICATION

      The Bid Schedule defines the full scope of Phase 1 Work.

      Any improvements shown on the Contract Drawings but not included in the Bid Schedule are not part of this Contract unless specifically authorized by written change order.

      Phasing notes and descriptive references shown on the Contract Drawings shall be read in conjunction with the revised Bid Schedule. In the event of a conflict regarding inclusion in Phase 1, the revised Bid Schedule shall govern.

      IRRIGATION

      Irrigation installation, irrigation removal, irrigation application, and irrigation system modifications are not included in Phase 1 and shall not be included in the Bid.

      Temporary or permanent irrigation is not required for seed establishment.

      PLANT ESTABLISHMENT, MAINTENANCE, AND MONITORING

      The Contractor’s responsibility is limited to installation of planting and seeding work and replacement of damaged or non-viable plant material prior to final acceptance.

      No ongoing plant establishment period, irrigation, maintenance, vegetation monitoring, or reporting is required unless specifically identified in the Bid Schedule.

      BIOLOGICAL AND CULTURAL MONITORING

      Biological monitoring and tribal cultural resource monitoring will be provided by the City under separate contract(s).

      The Contractor shall:

      • Coordinate with monitoring personnel
      • Provide required advance notice
      • Sequence work to accommodate monitoring requirements

      No additional compensation will be provided for delays or impacts associated with monitoring coordination or permit compliance.

      ENVIRONMENTAL COMPLIANCE

      All environmental protection measures, including permit-required Best Management Practices (BMPs), exclusion fencing, biological buffers, and coordination with monitoring personnel, shall be considered incidental to the Contract and included in the Contractor’s bid prices.

      No separate payment will be made for environmental compliance unless specifically identified as a bid item.

      PRE-PLANTING WEED MANAGEMENT CLARIFICATION

      Pre-planting weed management included in the Bid Schedule is limited to one-time site preparation activities necessary to prepare planting areas for installation of native planting and seeding.

      Pre-planting weed management does not include ongoing maintenance, repeated treatments, or long-term vegetation management.

      REMOVAL OF NON-PHASE 1 BID ITEMS

      Bid items associated with irrigation, maintenance, monitoring, long-term plant establishment, and other non-Phase 1 work have been removed from the Bid Schedule.

      ORDER OF PRECEDENCE

      In the event of a conflict between the Contract Documents, the order of precedence shall be:

      1. Addenda (latest)
      2. Question & Answer Report
      3. Bid Schedule
      4. Contract Drawings and Specifications

      The Bid Schedule shall govern with respect to defining the scope of Phase 1 Work.

      REVISION TO SELF-PERFORMANCE REQUIREMENT

      The requirement that the Contractor perform a minimum of fifty-one percent (51%) of the Work with its own forces is hereby deleted in its entirety.

      The revised requirement is as follows:

      The Contractor shall perform a minimum of thirty percent (30%) of the Work with its own forces.

      CONTRACT DOCUMENTS

      All other terms and conditions of the Contract Documents shall remain unchanged.

    • Official Notice #1: Bid Walk Sign In Sheet (released 2026-03-19T17:24:47.413Z) —

      Attached is the sign in sheets from the Mandatory Bid Walk that occurred on 3/18/26

    Evaluation Criteria

    • Opening & Award of Contract

      Bids will be opened publicly and read aloud at the time and date established in the invitation to Bidders. Bid Summaries may be made available to Bidders after the Bid Date.

      The City reserves the right to accept or reject any and all Bids for a period of sixty (60) days after the date of opening, and to waive any informality or irregularity in any Bid. No Bid can be withdrawn during that period, except pursuant to Public Contract Code section 5102, et seq. 1751480.1 7203-001

      The City reserves the right to reject any or all Bids, including, without limitation, the right to reject any non-conforming, non-responsive, or conditional bids.

      Before a Bid is considered for award, the City may, in addition to the Experience & Qualifications form included in the Bid documents, require a Bidder to submit a statement of facts and detail as to its business, technical organization and financial resources and equipment available and to be used in performing the work. Additionally, the City may require evidence that the Bidder has performed other work of comparable magnitude and type. The City expressly reserves the right to reject any Bid if it determines that the business and technical organization, equipment, financial and other resources or other experience of the Bidder (including the bidder’s Subcontractors) is not sufficiently qualified for the work Bid upon and, therefore, justifies such rejection.

      The award of the Contract, if it is awarded, will be to the lowest responsive, responsible Bidder whose Bid complies with the requirements set forth herein.

      The issuance by the City of a notice to the successful Bidder of the award of the Contract (“Notice of Award”) shall be deemed the Award of Contract.

    • Important Instructions for Electronic Submittal

      The City of West Sacramento is only accepting electronic bid submissions and only through its online bidding platform, OpenGov. Bidders shall create a FREE account by signing up at OpenGov.com. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

      The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

    • Executive Order N-6-22 – Russia Sanctions

      On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

    • Project Scope

      The City of West Sacramento is soliciting bids from qualified contractors to perform construction services for the Bees Lakes Habitat Restoration ("Project").

      The Project site consists of an approximately 24-acre natural habitat area located along the Sacramento River within the levee system and includes two water bodies (i.e., ponds) near the Sacramento River and surrounded by mature riparian vegetation.

      The Project is intended to improve ecological function and habitat value, enhance water quality, and improve managed public access while maintaining the integrity of the existing flood control system.

      The Work shall consist of furnishing all labor, supervision, materials, equipment, tools, transportation, permits, fees, coordination, and incidentals necessary to construct the Phase 1 Improvements in accordance with the Contract Documents.

      The Contractor shall be solely responsible for construction means, methods, techniques, sequences, and procedures required to complete the Work in accordance with the Contract Documents.

      Construction Access and Site Conditions

      Contractor access to the Project site shall be via designated access routes as shown in the Contract Documents. The Contractor shall coordinate site access with the City and applicable regulatory agencies.

      The Contractor shall access the Project site using the routes shown on the Contract Documents. No temporary access road construction is anticipated as part of the Work.

      Temporary access and staging areas shall be restored to pre-construction condition unless otherwise directed by the City.

      Phase 1 Work Elements

      The Work shall consist of furnishing all labor, materials, equipment, supervision, coordination, and incidentals necessary to construct the Phase 1 Improvements as shown in the Contract Documents.

      A. Site Preparation and Vegetation Management

      Work includes:

      • Tree removal within designated limits
      • Clearing and grubbing within authorized limits
      • Implementation of required environmental protection measures

      Contractor shall be responsible for installation and maintenance of temporary exclusion fencing and protection measures required for elderberry shrubs, western pond turtle, and giant garter snake within the limits of construction. Contractor shall not be responsible for long-term mitigation monitoring or mitigation credit procurement unless specifically identified as a bid item. 

      Compliance with permit-required buffers and avoidance measures shall be considered incidental to the Contract unless specifically identified as a separate bid item.

      Construction activities shall be limited to designated work areas and staging areas shown in the Contract Documents unless otherwise approved by the City.

      B. Earthwork and Grading

      Work includes grading associated with:

      • Multi-purpose trail improvements
      • Access paths
      • Viewing areas

      Stabilization of disturbed areas shall be included.

      The Project is expected to require import of material to construct the trail embankment and parking area improvements.

      Imported material shall meet the requirements specified in the Contract Documents.

      Export of excavated material is not anticipated. Any minor excess material generated during construction shall be managed onsite unless otherwise directed by the City.

      If off-site disposal of excess material becomes necessary due to Contractor means and methods or operational preferences, the Contractor shall be responsible for all hauling and disposal costs.

      C. Trails and Access Improvements

      Work includes:

      • Construction of multi-purpose trail segments
      • Trail connections
      • Surface preparation and installation
      • Southern access improvements
      • Installation of signage and site furnishings where indicated

      Access routes may include levee patrol roads or other flood control facilities. Contractor shall verify equipment weight limits and access restrictions with the appropriate levee authority (RD900 or West Sacramento Area Flood Control Agency) prior to mobilization.

      Contractor shall provide all equipment necessary to access work areas using the access routes identified in the Contract Documents.

      D. Habitat Restoration Improvements

      Work includes:

      • Installation of floating islands
      • Floating streambed features
      • In-pond habitat structures
      • Anchoring systems
      • Native planting and seeding
      • Installation of erosion control measures

      Pond bottom elevations, sediment depth, and subgrade consistency may vary from conditions shown in the Contract Documents.

      Contractor shall be responsible for all means and methods necessary to install floating islands and anchoring systems under existing site conditions.

      No additional compensation will be allowed for equipment, methods, or sequencing required to complete in-water work. Variations in pond bathymetry, sediment thickness, debris, organic material, and subgrade bearing capacity shall be considered normal site conditions. Contractor shall determine appropriate anchoring methods necessary to achieve required stability under site conditions.

      Work within water bodies may require the use of boats, barges, or floating work platforms. Contractor shall provide all equipment necessary to complete in-water work operations.

      Water surface elevations and depths may vary seasonally, therefore, Contractor assumes the risk of fluctuating water surface elevations and storm events occurring within the anticipated construction window. Contractor shall verify site conditions and include all necessary equipment and methods required to complete the Work.

      E. Viewing Platform and Structures

      Work includes construction of the Primary Pond Viewing Platform including:

      • Pile-supported elements
      • Associated decking
      • Railings
      • Structural components

      Secondary viewing platform work is excluded from Phase 1 unless otherwise authorized by written change order.

      F. Electrical and Supporting Infrastructure

      Work includes:

      • Installation of electrical service
      • Panels
      • Conduits
      • Connections associated with aeration systems and habitat features

      The City will coordinate applications for permanent utility services where required.

      Contractor shall coordinate installation requirements with utility providers and include all costs necessary to complete utility connections.

      G. Environmental Compliance and Protection

      Contractor shall implement and maintain all environmental protection measures within the limits of construction including:

      • Erosion and sediment control
      • Permit-required Best Management Practices
      • Exclusion fencing
      • Vegetation protection
      • Construction area delineation

      Compliance with permit-required avoidance measures, exclusion fencing, biological buffers, monitoring requirements, environmental work windows, and Best Management Practices shall be considered incidental to the Contract unless specifically identified as a separate bid item.

      Failure to maintain required environmental controls may result in suspension of work at no additional cost to the City.

      Tribal Cultural Resource Monitoring

      Tribal cultural resource monitoring will be required during ground-disturbing activities. Tribal monitors will be retained by the City under separate contract.

      The Contractor shall coordinate ground-disturbing activities with the City to allow scheduling of tribal monitoring.

      No ground-disturbing activities requiring monitoring shall occur without required tribal monitors present.

      The Contractor shall provide a minimum of seventy-two (72) hours advance notice prior to ground-disturbing activities requiring monitoring.

      Tribal monitors may temporarily halt work in the immediate vicinity of a potential cultural resource discovery. Work may resume upon direction from the City.

      Contractor may be entitled to an extension of Contract Time, if warranted, but shall not be entitled to additional compensation.

      Cultural and Paleontological Discoveries

      If cultural resources, archaeological materials, or human remains are encountered during construction, work shall immediately cease in the vicinity of the discovery and the Contractor shall notify the City.

      Work shall not resume in the affected area until authorized by the City and applicable regulatory agencies.

      Biological Monitoring Coordination

      Biological monitoring personnel required by regulatory permits will be retained by the City unless otherwise specified in the Contract Documents.

      Contractor shall:

      • Provide a minimum of seventy-two (72) hours advance notice for work requiring monitoring
      • Coordinate daily work activities with monitoring personnel
      • Schedule work in accordance with permit-required monitoring availability

      Standby time, work resequencing, work stoppage, and remobilization resulting from monitoring availability or permit compliance requirements within the normal course of the Work shall be borne by the Contractor.

      Work performed without required monitoring may be subject to rejection.

      Biological monitors shall have authority to temporarily halt work in order to maintain compliance with permit requirements.

      Contractor may be entitled to an extension of Contract Time, if warranted, but shall not be entitled to additional compensation.

      Dewatering

      Contractor shall be responsible for temporary dewatering methods required to complete the Work.

      Dewatering discharge may be directed to the ponds unless otherwise restricted by regulatory permits or directed by the City.

      Contractor shall coordinate dewatering methods with the City prior to implementation.

      Survey Control

      The City will provide available horizontal and vertical control information. Contractor shall be responsible for verifying control and performing all construction staking and layout necessary to complete the Work.

      Permitting and Regulatory Requirements

      The Project is subject to regulatory approvals including but not limited to:

      • U.S. Army Corps of Engineers
      • U.S. Fish and Wildlife Service
      • Central Valley Flood Protection Board
      • California Department of Fish and Wildlife

      Construction activities shall not commence until all required permits and approvals have been issued and incorporated into the Contract Documents.

      The City will issue a Notice to Proceed only after receipt of required regulatory approvals.

      Contractor shall comply with all permit conditions and regulatory requirements whether explicitly identified in the Contract Documents or incorporated by reference.

      Permit conditions shall be binding on the Contractor.

      In the event of conflict between permit requirements and the Contract Documents, permit requirements shall govern.

      Construction Timing

      Construction activities are anticipated to occur within an environmentally restricted construction window generally anticipated between June 1 and November 1, subject to permit conditions and issuance dates. In-water work shall comply with all regulatory permit conditions and seasonal restrictions.

      Contractor shall sequence the Work to comply with environmental work windows and permit restrictions.

      Delays associated with compliance with environmental work windows and permit requirements shall be considered incidental to the Contract.

      Project Closeout

      The Project Closeout item shall include all work required to achieve final acceptance, such as:

      • Final site cleanup
      • Removal of temporary facilities
      • Record drawings
      • Operation and maintenance manuals
      • Warranty documentation
      • Submittal completion
      • Final irrigation adjustments
      • Plant establishment acceptance support
      • Final inspections and punchlist completion

      Final payment will not be made until all closeout requirements are complete.

      Excluded Work

      Work elements explicitly identified in the Contract Documents as “Not Part of Phase 1” are excluded from this Contract unless otherwise directed by written change order.

    • Prevailing Wages
      1. Contractor Registration. Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. The work contemplated by this ITB is subject to compliance monitoring and enforcement by the DIR.
      2. Prevailing Wages. Proposers are hereby notified that the DIR has determined the general prevailing rate of wages for each craft, classification, or type of worker needed to execute the work. Copies of the current schedules for California prevailing wages are located in the City’s office, and the contents of those schedules are included herein as if set forth in full. Licensure and Special Certification.
    • Bid Protests

      The lack of a prompt procedure to resolve disputes regarding the bidding process would impair the City’s ability to carry out its purpose of constructing this project in a timely manner. Therefore, to the maximum extent authorized by law and notwithstanding any other procedures specified in documents referenced herein, all disputes and/or protests regarding the bidding process shall be subject to the following procedure. In submitting a Bid to the City for this project, the Bidder agrees to comply with and to be bound by this procedure.

      Any Bid protest must be submitted in writing to the Director of Capital Projects & Transportation of the City of West Sacramento before 5:00 p.m. on the fifth (5th) working day following Bid opening.

      (a) The initial protest document must contain a complete statement of the basis for the protest, and all supporting documentation.

      (b) The party filing the protest must have actually submitted a Bid for the Work. A Subcontractor of a party submitting a Bid for the Work may not submit a Bid protest. A party may not rely on the Bid protest submitted by another Bidder, but must timely pursue its own protest.

      (c) The protest must refer to the specific portion of the Contract Documents which forms the basis for the protest.

      (d) The protest must include the name, address and telephone number of the person representing the protesting party.

      (e) The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

      (f) The City will give the protested Bidder five (5) working days after the receipt of the protest to submit a written response. The responding Bidder shall transmit the response to the protesting Bidder concurrent with delivery to the City.

      (g) The procedure and time limits set forth in this paragraph are mandatory and are the Bidder’s sole and exclusive remedy in the event of Bid protest. The Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid protest, including filing a Government Code Claim or legal proceedings.

      (h) If the City determines that a protest is frivolous, the protesting Bidder may be determined to be non-responsible and that Bidder may be determined to be ineligible for future contract awards.

    • Special Provisions
      Regulatory Permit Dependency

      The Project is dependent upon regulatory approvals including, but not limited to, approvals from the U.S. Army Corps of Engineers, U.S. Fish and Wildlife Service, California Department of Fish and Wildlife, and Central Valley Flood Protection Board.

      Notice to Proceed will not be issued until required regulatory approvals have been obtained.

      Delays associated with regulatory permit issuance or regulatory coordination shall not be considered compensable delays.

      Utility service installation and scheduling are subject to utility provider coordination and timelines beyond the control of the City.

      By submitting a bid, the Contractor acknowledges that regulatory permit issuance is outside the control of the City.

      No Damages for Delay

      The Contractor agrees that the sole remedy for delays arising from causes beyond the Contractor’s control shall be an extension of time, if warranted.

      No additional compensation shall be allowed for delays arising from regulatory compliance requirements, monitoring requirements, permit conditions, utility coordination, environmental restrictions, work windows, weather conditions, or actions of public agencies.

      By submitting a bid, the Contractor acknowledges that delays associated with environmental and regulatory requirements are foreseeable and have been included in the Bid.

      Site Investigation

      Bidders shall carefully examine the Project site and the Contract Documents prior to submitting a bid.

      Submission of a bid shall be considered evidence that the Bidder has investigated and satisfied themselves as to the conditions to be encountered in performing the Work, including but not limited to:

      • Site access conditions
      • Existing ground conditions
      • Water levels and pond conditions
      • sediment conditions within the ponds
      • Subsurface variability
      • Construction staging limitations
      • Environmental restrictions
      • Permit requirements

      No additional compensation will be allowed for conditions that could reasonably have been determined by site investigation. Contractor acknowledges that no representation is made by the City regarding completeness of subsurface or geotechnical information except as expressly stated in the Contract Documents. 

      Differing Site Conditions

      Claims for differing site conditions shall be limited to conditions that materially differ from those indicated in the Contract Documents and that could not reasonably have been anticipated by an experienced contractor.

      Normal variations in water depth, sediment conditions, soil consistency, access conditions, and environmental constraints shall not be considered differing site conditions unless specifically identified in the Contract Documents.

      Contractor acknowledges that the Project is located within a dynamic riverine and floodplain environment and that seasonal and hydrologic variations are inherent site characteristics.

    • Statement of Offer

      Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date. 

    • Project Management Documentation & Administration

      Virtual Project Manager (VPM)

      The City anticipates using an online cloud-based project management system to manage, assign, and coordinate specific tasks with the City's selected Contractor within the Scope of Work. By way of this section, the City reserves the right to utilize an online cloud-based project management system. By submitting a bid, bidder acknowledges and agrees that they are prepared to use the system, as may be required by the City. The City's specific system is Virtual Project Manager (VPM). VPM allows for paperless documentation and project administration. For more information on VPM, go to www.virtual-pm.com

      1. Submittal Procedures and Construction Progress Documentation for requirements for administering and using VPM.
        1. The Contractor shall submit the items associated with this section via Virtual Project Manager (VPM), an online cloud-based project management system, as specified below.
        2. Virtual Project Manager (VPM) allows for paperless documentation and project administration. All posted information is available to all personnel involved with the project at any time using the internet.
        3. The use of VPM by the Contractor is mandatory. Access to VPM will be provided at no cost to the contractor.
        4. In order to utilize VPM, the contractor needs a computer, internet access, a digital camera, and a scanner. For more information, go to www.virtual-pm.com. To Login, from the homepage, select LOGIN and enter the Username and Password that will be provided to you by the agency.
      2. The contractor shall use the following features:
        1. Daily Logs: Contractor’s daily reports shall be entered electronically via VPM.
        2. Change Order Manager: Contractor requests for change order shall be submitted electronically via VPM.
        3. Transmittals: Schedules, Pay applications, etc. shall be submitted electronically via VPM.
        4. Submittals: Submittals requiring approval shall be submitted electronically via VPM.
        5. RFIs: Requests for information (RFIs) shall be submitted electronically via VPM.
      3. Technical Submittals
        1. Submittal Procedure
          1. The Contractor shall utilize the agency’s online cloud-based project management system (Virtual Project Manager) for submittals.
    • Regulatory Permitting and Construction Timing

      The Project is subject to multiple regulatory approvals and permits, including approvals from federal and state agencies. Construction activities may not commence until all required permits and approvals have been issued.

      The City will issue a Notice to Proceed only after receipt of all required regulatory approvals. The timing of permit issuance is outside the City’s control.

      Proposers are advised that construction is anticipated to occur within an environmentally restricted construction window, generally between June 1 and November 1, subject to permit conditions and issuance dates.

      By submitting a Proposal, the Proposer acknowledges and agrees that no claims for delay, standby, escalation, extended overhead, loss of productivity, or similar impacts related to the timing of regulatory permit issuance shall be allowed.

      The Proposer further acknowledges that the Project schedule, including the issuance of a Notice to Proceed, is contingent upon receipt of all required regulatory approvals.

    • Special Grant Funding Requirements

      This project will be funded in whole or in part by the Community Enhancement Grant program by the Delta Conservancy's General Grant Program and will be subject to additional requirements.

      The Proposer shall abide by the terms of the Grant award. Additional forms and details may be found in Attachments.

       

    • Disadvantaged Business Enterprise (DBE) Goal

      [If there are special DBE requirements, use the following, if none, delete this entire section]

      The Authority has set an x% Disadvantaged Business Enterprise (DBE) participation goal for this project.

    • Environmental Requirements

      Disposing of Organic Waste

      Contractor shall maintain source separated organic waste and landscape debris from other waste generated during the course of the services provided to the City. Contractor shall haul all source separated organic waste to an Approved Organic Waste Recycling Facility that may include a compostable material handling operation or facility, a transfer/processing operation or facility, or a solid waste landfill that recycles organic waste.

      Contractor shall keep a record of the amount of organic waste delivered to each Approved Organic Waste Recycling Facility. Records shall be provided to and on a schedule to be determined by the City. The records may include:

      • Delivery receipts and/or weight tickets from the entity accepting the waste.
      • Amount of material (in cubic yards or tons) transported by the Contractor to each operation or facility.
      • If the material is transported to an operation or facility that does not have scales on-site or employs scales incapable of weighing the Contractor’s vehicle in a manner that allows it to determine the weight of waste received, the Contractor is not required to record the weight of material but shall keep a record of the entities that received the organic waste.

      Procurement of Compost and Mulch

      • Contractor shall act as a Direct Service Provider for the City when procuring Recovered Organic Waste Products such as compost and mulch as part of their landscape maintenance program. All compost and mulch procured for City landscape maintenance projects shall be SB1383 approved and meet or exceed physical contamination standards.
      • Contractor shall provide to the City, based on a pre-approved schedule, all invoices or similar records evidencing procurement of SB1383 Eligible Compost and Mulch. Invoices should include the name, physical location, and contact information of each operation or facility from whom the recovered organic waste products were procured.

      Definitions

      “Approved Organic Waste Recycling Facility” means:

      A compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR Division 7;

      A transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or

      A solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.

      “Direct Service Provider” means a person, company, agency, district, or other entity that provides a service or services to Jurisdiction pursuant to a contract or other written agreement.

      “Organic Waste” means solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing and Writing Paper, manure, biosolids, digestate, and sludges.

      “Recovered Organic Waste Products”:means products made from California, landfill-diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility.

      “SB1383”means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time.

      “SB1383 Eligible Compost and Mulch” means compost or mulch produced at an Approved Organic Waste Recycling Facility.

      "Source Separated Organic Waste" means organic waste that is placed in a container that is specifically intended for the separate collection of organic waste by the generator.

    • Questions and/or Objections

      It is to the City and Proposer's benefit that questions and objections are brought to the City's attention so it may issue necessary amendments to the ITB and help prevent the opening of defective proposals upon which the City could not award a Contract. Proposer should carefully review this ITB and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).

      A Proposer may submit Questions related to this RFP to the City through the City’s e-Procurement Portal at or before:

      Monday, April 13, 2026 at 5:00 pm.

      Questions shall be considered waived and invalid if not brought to the attention of the City in conformity with this subsection. Questions not submitted through the City's e-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or responded to. Questions and answers will be posted on the City's e-Procurement Portal and visible to all.

    • Amendment and Cancellation

      The City reserves the right to amend, cancel, or reissue this bid at any time and at its sole discretion. Any amendment shall be in writing and posted to the City's e-Procurement portal. A potential Proposer is solely responsible for clicking "Follow" on the main page to receive notifications and shall be solely responsible for complying with such notifications.

    • Right of Rejection
      1. The City reserves the right, at its sole discretion, to reject any and all Proposals, no matter their level of responsiveness, or to cancel this ITB in its entirety.
      2. A Proposer must comply with all of the terms and instruction of this ITB, and all applicable state and local laws and regulations. Any Proposal that does not meet the requirements of this ITB may be considered to be nonresponsive and rejected.
      3. A Proposer may not restrict the rights of the City or otherwise qualify a Proposal. If a Proposer does so, the City may determine the Proposal is a nonresponsive counteroffer, and the Proposal may be rejected.
      4. The City reserves the right, at its sole discretion, to waive variances in a Proposal, provided such action is in the best interest of the City. Where the City waives variances in a Proposal, such waiver does not modify the ITB requirements or excuse the Proposer from full compliance with the ITB. Notwithstanding any variance, the City may hold any Proposer to strict compliance with the ITB.
    • Prohibition of Respondent Terms and Conditions

      A Proposer shall not submit their own contract terms and conditions in a Proposal. If a Proposal contains such terms and conditions, the City, at its sole discretion, may reject the Proposal. A Proposer may either submit Questions to gain clarification on a term of the City's standard contract or submit proposed revisions to the City's standard contract in redline as part of the Proposal Transmission Letter, both pursuant to the terms of this ITB.

    • Joint Ventures and Partnering

      A Proposal from joint ventures or entities partnering for a specific service must be designed to minimize any administrative burden on the City as a result of the participation of multiple entities. Joint proposals must adhere to the following:

      1. The Proposal shall respond to each section and subsection of this ITB.
      2. The Proposal shall clearly set forth the respective responsibilities and functions that each Principal of the joint venture or partnering entities would perform if awarded a Contract pursuant to this ITB.
      3. The Proposal must include a copy of the joint venture or partnering agreement(s) that identify the Principals involved, as well as their rights and responsibilities regarding the Contract pursuant to this ITB.
      4. The Proposal Transmittal Letter must be signed by each Principal of the joint venture and include all required information.
    • Proposal of Alternate Services

      A Proposal for alternate services (i.e., proposals that offer something different from that requested by the ITB) will be considered nonresponsive and rejected.

    • Proposal of Additional Services

      A Proposal may indicate and offer services in addition to those required by this ITB. These additional services may be added to the Contract, at the sole discretion of the City. The cost for any such additional services shall be mutually agreed upon by the Contractor and the City, and incorporated into the Contract before execution.

    • Severability

      If any provision of this ITB is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the City and Proposers shall be construed and enforced as if the ITB did not contain the particular provision held to be invalid.

    • Licensure and Special Certification

      Before executing the Contract pursuant to this ITB, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. The City may require any or all Proposers to submit evidence of proper licensure and certifications.

    • Disclosure of Proposal Contents

      All Proposals and other materials submitted to the City related to this ITB shall become the property of the City. Selection or rejection of a Proposal does not affect this right. All proposal information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all Proposals, the Proposals and shall be open for review by the public to the extent required by the California Public Records Act, Government Code section 6254 et seq.. By submitting a Proposal, a Proposer acknowledges and accepts that the contents of the Proposal and associated documents shall become open to public inspection.

      Portions of a Proposal exempt from public disclosure by law may be protected from public disclosure by the City. A Proposer is required to clearly label such portion of a Proposal "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the Proposer thereby agrees to indemnify and defend the City from any action arising from the non-disclosure of the information. The failure to so label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

    • Conflict of Interest and Restrictions

      By submitting a Proposal, the Proposer certifies that no amount shall be paid directly or indirectly to an employee or official of the City as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this ITB.

    • Proprietary Information

      A copy of each Proposal shall be retained for official files and will become public record after the award of a contract unless the Proposal, or specific parts of the Proposal, can be shown to be exempt by law. Each Proposer may clearly label any part of a Proposal as "CONFIDENTIAL." In doing so, the Proposer thereby agrees to indemnify and defend the City for withholding the information from public inspection. Failure to label information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

      If a public records request for appropriately-labeled information is received by the City, the City will endeavor to notify the Proposer of the request and delay access to the material until seven (7) working days after the City’s notice. Within that time delay, it will be the duty of the Proposer to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

    Submission Requirements

    • Please upload a current 2024 W-9 (required)

      Please download the attached 2024 W9 form and upload a completed form.

    • Please enter Legal Company Name and related DBA (required)

      Please state your company name and any related DBA's based on your California Secretary of State Filing.

    • Proposal Transmittal Letter (required)

      The proposal must provide a written transmittal and offer of the responding firm in the form of a standard business letter. The Proposal Transmittal Letter shall reference and respond to the following subsections in sequence and attach corresponding documentation as required. Each proposal must meet the Proposal Transmittal Letter requirements and provide all required documentation. A Proposal Transmittal Letter is mandatory and failure to provide the information as required may result in the proposal being considered nonresponsive and rejected.

      Please upload your complete vendor response here including all required forms into one (1) PDF document.

    • Mandatory Responding Firm's Qualifications (required)

      Proposals shall provide responses and documentation, as required, establishing that the responding firm has met the Mandatory Responding Firm's Qualifications Requirements (see Section XXX of Main RFQ Document in Attachments ) Any proposal which does not meet the mandatory requirements and provide all required documentation may be considered nonresponsive, and the proposal may be rejected.

    • General Responding Firm's Qualifications and Experience (required)

      Proposals shall provide the information found in XXX (referencing the subsections in sequence) to evidence the responding firm’s experience in delivering services similar to those required by this RFQ

    • Technical Project Approach (required)

      Describe the operational or organizational approach to fulfilling the scope of work/ contract intent. (See section xxx of the Main RFQ Document found in #Attachments)

    • Response (required)

      Please upload your complete response here including all required forms into one (1) PDF document

    • Cost Proposal using Electronic Pricing Table (required)

      The bidder acknowledges that a Cost Proposal must be completed using the electronic pricing table provided in the City’s e-Procurement Portal and that this information will be kept separate from the rest of the bid response. The bidder further acknowledges that all pricing and related costs will be based solely on the information entered in the electronic pricing table. The City will not be responsible for any errors, omissions, or discrepancies contained in any additional or supplemental pricing documents submitted by the bidder.

    • Environmentally Sensitive Areas (required)

      The Bidder acknowledges that the Work includes construction in environmentally sensitive areas and in-water work conditions and has included all necessary equipment and methods in the Bid.

    • Response (without Cost Proposal) (required)

      Please Upload Your Response Here, excluding your Cost Proposal.

    • Statement of Offer (required)

      Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date. 

    • Bid Bond (required)

      Bid contents, including requisite declarations and forms to be signed and included in the Bid, are included in the Attachments - Bid Docs

    • California Contractors State License Board

      Please enter your contractor license number for verification.

    • Federal Grant Funds (required)

      Proposer understands this project will be funded in whole or part by federal funds, including American Rescue Plan Act (ARPA) funds, and that the Proposer agrees to abide by any and all federal requirements including requirements specific to the use of ARPA funds as included in the Final Rule issued by the United States Treasury.

    • Certification regarding Debarment

      The City performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.

       

      A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars. Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.

       

      For all other proposers, the completed form is sufficient.

    • System Award Management

      Vendors submitting responses on federally funded projects must register on SAM.gov and provide proof of registration.

       

      On April 4, 2022, the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov). Please supply SAM.gov Unique Entity ID number.

       

      If you have applied for your SAM.gov registration, but have not yet been issued a SAM.gov Unique Entity ID number, please type "Applied." https://sam.gov/content/entity-registration

    • Federal Byrd Anti Lobbying Certification

      For proposers responding to federally funded projects exceeding $100k, please download the below documents, complete, and upload.

    • Federal Prevailing Wage Rates (Davis-Bacon Act) (required)

      Federal Prevailing Wage Rates (Davis-Bacon Act)

      This project is subject to the federal prevailing wage requirements of the Davis-Bacon Act and 23 USC 113. The applicable federal wage determination for this project is included in this solicitation and will be incorporated into the executed contract.

      Contractors and subcontractors must pay all laborers and mechanics employed on the site of the work no less than the prevailing wage rates, including fringe benefits, as listed in the included wage determination. Prevailing wages must be paid for all hours worked on site.

      Apprentices or trainees may be paid at approved apprentice rates only if they are enrolled in a bona fide program registered with the U.S. Department of Labor or a state apprenticeship agency recognized by the Department.

      Contractors and subcontractors are required to pay covered workers weekly, submit weekly certified payrolls, and post the wage determination and Davis-Bacon poster (WH-1321) at the job site in a location accessible to workers.

      The official source for federal wage determinations is the System for Award Management (SAM) website at: https://sam.gov/content/wage-determinations. Vendors may reference SAM.gov for additional information or future updates; however, the wage determination included in this solicitation governs this project unless modified by the City through written addendum.

    • City Contract (required)
      The Proposer acknowledges and is presumed to have accepted the Contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification pursuant to the Contract.
    • Insurance Requirements (required)

      The Proposer acknowledges the City's insurance requirements and endorsements as outlined in the Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.

    • Authorized Contract Signer (required)

      Please provide the name, title and email address of the authorized contract signer. 

    • Estimated Project Value (required)

      Please provide the estimated value of this project. Please note that this should be the total value of the contract, including initial term, but not including any optional extensions.

    • Project Value Listed on Solicitation (required)

      Please confirm if you would like to state the estimated project value on the solicitation.

    • Public Bid Opening (required)

      Does this solicitation require a virtual public bid opening? 

      Formal Invitations to Bid (ITBs) for public works or other procurements governed by the Public Contract Code must include a public bid opening. Bids must be opened at the time and place stated in the solicitation, and the opening must be accessible to the public (in-person or via a virtual option such as Microsoft Teams). 

      If you’re unsure whether your solicitation qualifies as a formal ITB or falls under PCC requirements, please check with Purchasing before proceeding. 

      If yes, please note that you will need to generate the Teams public-access link and paste into the timeline. 

    • Has this project been budgeted? (required)

      Please indicate if this has already been included in the fiscal year budget.

    • Additional funding needed (required)

      If this project is expecting to come in over the Council approved budget, please provide a general estimate of additional funding that may be needed. 

    • Cost Center (required)

      Please provide the cost center (fund-activity-object code) intended to fund this project. Please note that this must be completed as we perform review of the solicitation and any legal costs related to review will also be billed to this cost center.

    • Invitation to Bid (required)

      Please confirm this is an Invitation to Bid and award will be based solely on lowest price. All RFP and RFQ's should use the appropriate template.

    • Will this project be in excess of $5 million? (required)

      Please indicate if the total project value is in excess of $5 million.

    • Project Type (required)

      Please indicate the work that will be provided under this project. 

    • Construction Contract Template (required)

      Please select the contract template that best suits your funding source.

    • Professional Services Contract (required)

      Please select the contract template that corresponds with your services and funding. 

    • Federal Funds or City Match to Federal Funds (required)

      Will this project use Federal Funds or provide a City Match to Federal Funds?

    • Please provide the name of any Grants intended to fund this project.

      Please provide the name of any Grant funding that will be applied to this project and attach to the solicitation in Scope of Work

      Please forward any Grant documentation to the Purchasing Manager.

    • Bid Advertisement (required)

      Federally funded projects require bid advertisement.

      Please confirm that the project must be advertised as required and ensure proof of publication is included as an the internal attachments in OpenGov to be saved to the procurement file. 

    • Is this a Federally Assisted Department of Transportation Project? (required)

      Please advise if this is a Federally assisted Department of Transportation project, and subject to Disadvantaged Business Enterprise requirements.

    • If project is over $200k, has an independent cost estimate been completed? (required)

      Please note that an independent cost estimate must be completed for any Federal projects over $200k. Please save a copy of the independent cost estimate to the attachments page as an internal attachment. 

    • Davis-Bacon Federal Prevailing Wage rates (required)

      Davis-Bacon Federal Prevailing wage rates are required on Federal projects and a copy of the wages must be attached to the solicitation at time of release. 10 days PRIOR to close date, you must check to see if the wages have been updated. If they have been updated, a new copy of the revised rates must be posted in an addendum and included in the contract before execution.

      The payment of federal prevailing wage rates on federal-aid contracts is derived from the Davis-Bacon Act of 1931 and is prescribed by 23 USC 113. Contractors and subcontractors must pay laborers and mechanics employed directly upon the site of the work at least the locally prevailing wages (including fringe benefits) for the work performed.  

      Please confirm you will upload the applicable federal prevailing wage documents for inclusion in the solicitation. 

      The federal prevailing wage rates are available directly from the System for Award Management (SAM) Home Page at https://sam.gov/content/wage-determinations and may be uploaded to the attachments section of the solicitation or released as an addendum.

      More information regarding Davis Bacon can be found below: https://www.dol.gov/agencies/whd/government-contracts/construction/faq

    • Federal Funds -Small Business Requirement (required)

      The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (2 C.F.R. § 200.321

      The following affirmative steps must be taken to include and solicit small and minority businesses, women’s business enterprises, and labor surplus area firms?

      Please indicate which steps will be taken and save all documentation. 

    • Separate Proposal and Pricing (required)

      Would you like one response document, or separate proposal and pricing documents? Please note that for sealed bids, cost proposals should be kept separate and can be opened at any time.

    • Electronic Pricing Table (required)

      Please indicate if you would like to use the system electronic pricing table for costs to be completed by vendor and compared automatically. The system has the ability to auto tabulate for easy comparison and ensure there are no errors in manual calculations or copy and paste.

      This is useful if you have items for comparison that can be organized by tasks, items, or any other comparable metric. Excel tables can also be uploaded using the system generated column formatting.

      If you do not use the electronic pricing table, Cost proposal documents may be uploaded separately by Vendor and reviewed outside of the system.

    • Contract template (required)

      Please confirm the type of Contract required for this project

    • Prevailing Wages (required)

      Is this a Public Works project or project subject to prevailing wages?

      CA prevailing wage applies to the “Construction, alteration, demolition, installation, or repair work done under contract and paid in whole or in part out of public funds”  or a “public work.”
      DIR web site: https://www.dir.ca.gov/public-works/publicworks.html

    • Bid Bond (required)

      Will the bidder be required to upload a Bid Bond?

    • Is this project being managed by the Capital Projects Department? (required)

      If so, additional language will populate related to use of Virtual Project Manager software.

    • Environmental Considerations (required)

      Will this project be for landscaping services, janitorial services, or food service products? If so, additional language must be included in both the solicitation and subsequent contract to abide by SB1383 requirements.

    • Proposal Page Limit (required)

      Please list your proposal page limit in the following format:

      twenty-five (25)

    Questions & Answers

    Q (Engineer's estimate): Is there an engineer's estimate for this project?

    A: Yes, the engineer's estimate came back at $2,458,403


    Q (Self Performance): The bid packet indicates that the prime contractor must perform at least 51% of the value of the work. Is this a true requirement on this project?

    A: The Contractor shall perform a minimum of thirty percent (30%) of the Work with its own forces. The Contractor shall be responsible for execution of the Work and shall not act solely as a broker or pass-through entity.


    Q (PLA info): Does the project fall under PLA or CWTA or MTPA(MASTER TRADE PARTNER AGREEMENT)?

    A: The Project is not anticipated to be subject to a PLA, CWTA, or MTPA. If any additional labor requirements apply, they will be clarified through addendum.


    Q (Pre-qualification): Is pre-qualification required?

    A: Prequalification is not required for this project. Bidders must possess the appropriate contractor’s license and meet all requirements set forth in the Contract Documents.


    Q (Start and completion date): What are the approximate start and end dates?

    A: The anticipated construction start is expected to occur following issuance of Notice to Proceed, which is contingent upon receipt of all required regulatory approvals. Construction is anticipated to occur within the environmental work window of approximately June 1 through November 1, subject to permit conditions. The final construction schedule will be established upon issuance of Notice to Proceed.


    Q (No subject): Regarding question two, can you please define "Commercially Useful Function?" I have reviewed the definition from DGS, as it applies to SBE's and DVBE's, and I'm having a hard time understanding it's meaning in this context.

    A: Thank you for this! I've corrected the response to remove the CUF term, the Contractor is required to perform a minimum of 30% of the Work with its own forces as specified in the Contract Documents.


    Q (No subject): Please confirm that no irrigation installation or removal is included in the Phase 1 activities and that it should not be included in the bid schedule for this ITB.

    A: Irrigation installation, removal, and system modifications are not included in Phase 1 and shall not be included in the Bid. An addendum will be issued regarding corrections to the bid schedule.


    Q (No subject): Please confirm if any plant establishment, maintenance, or vegetation monitoring/reporting is required in the Phase 1 activities and if they should be included in the bid schedule.

    A: Long-term plant establishment, maintenance, vegetation monitoring, and reporting are not included in Phase 1 and shall not be included in the Bid. The Contractor’s responsibility is limited to installation of planting and seeding and replacement of damaged or non-viable plant material prior to final acceptance. An addendum will be issued regarding corrections to the bid schedule.


    Q (No subject): If annual vegetation monitoring and reporting is required in Phase 1 activities, please confirm if this needs to be conducted by a biologist.

    A: Annual vegetation monitoring and reporting are not included in Phase 1. Therefore, no biologist services for long-term monitoring are required as part of this Contract.


    Q (No subject): Please confirm if the contractor is responsible for providing the biologist or archaeologist for construction monitoring activities or if the City will provide that.

    A: Biological monitoring and tribal cultural resource monitoring will be provided by the City under separate contract(s). The Contractor shall coordinate with monitoring personnel, provide required advance notice, and sequence work accordingly. An addendum will be issued shortly.


    Q (No subject): Please clarify what “Plant Establishment Support” in bid line item #22 includes if plant establishment and maintenance are listed in line item #20.

    A: Plant Establishment Support” refers to short-term activities required to support plant establishment prior to final acceptance, such as replacement of damaged or non-viable plant material and minor corrective actions. Long-term plant establishment, maintenance, and monitoring are not included in Phase 1. An addendum will be issued regarding corrections to the bid schedule.


    Q (No subject): Please confirm that there is no elderberry removal or transplanting as part of Phase 1 activities in this bid.

    A: Elderberry removal or transplanting is not included in the Phase 1 Work. The Contractor shall protect existing elderberry shrubs in accordance with permit requirements, including installation of exclusion fencing and avoidance measures as specified in the Contract Documents.


    Q (No subject): Sheet G-03, Project Phasing 2.11 states that part of Phase 1 activities include landscape site preparation, pre-planting weed management, mowing and string trimming, herbicide application and targeted woody invasive plant removal. Please confirm if this is part of Phase 1, and if so what is the acreage and frequency of weed control areas.

    A: With respect to Sheet G-03 (Project Phasing), the activities shown are for planning and phasing reference only and do not independently define the scope of work. The Phase 1 Work is defined by the revised Bid Schedule and associated Contract Documents. Pre-planting weed management is included in Phase 1 to the extent necessary to prepare seeding areas for installation of native seeding as identified in the Bid Schedule. Pre-planting weed management is intended to be limited, one-time site preparation work performed in advance of seeding operations and does not include ongoing maintenance, repeated treatments, or long-term vegetation management.  The Contractor shall include all labor, materials, and equipment necessary to perform pre-planting weed management sufficient to allow installation of planting seeding work in accordance with the Contract Documents. No separate payment will be made beyond the applicable bid item(s) in the Bid Schedule.


    Q (No subject): Would the contractor for this Phase 1 work be conflicted out of bidding on Phase 2 when that is released?

    A: Performing Phase 1 construction work does not, in itself, preclude a contractor from bidding on future phases of the Project. All future procurements will be conducted in accordance with applicable laws and regulations, and any determinations regarding bidder eligibility will be made at that time.


    Q (No subject): Can the City please provide all the draft or final regulatory permits for the project? Is the contractor responsible for permit compliance or notifications to agencies or is the City’s biological monitoring consultant handling compliance and notifications?

    A: GEI is taking care of securing permits and will take care of compliance and notifications. However, some submittals such as the Construction General Permit and a limited threat discharge permit for dewatering would be the responsibility of the contractor to obtain. Permits for the project are still pending but would be sent to the contractor prior to the start of construction for review and discussion.


    Q (No subject): Can the City confirm what the timing of Phase 2 work is?

    A: The City does not currently have funding identified for Phase 2; therefore, no timeline has been established. The City may pursue grant funding for Phase 2 in the future; however, if awarded, funding and implementation would not be anticipated for approximately two (2) years or more.


    Q (Straw Wattle / Fiber Roll ): Plan sheets C-20 & C-21 show a Straw Wattle / Fiber Roll along the typical trail sections. There is no pay item for fiber roll. Is the fiber roll cost incidental to other bid items?

    A: Straw wattles (fiber rolls) shown on the Contract Drawings are required for installation as part of the Work. No separate bid item has been provided for fiber rolls. Costs associated with furnishing and installing straw wattles shall be considered incidental to related work, including but not limited to trail construction, grading, and erosion control activities.


    Q (Add Alt- Secondary Viewing Platform Construction): Should pricing for Add Alt- Secondary Viewing Platform Construction include the cost of the 420 lf of CIDH Piles required, or will the quantity of Bid Item 13- Drilled Concrete Piles be increased accordingly?

    A: Pricing for Add Alternate – Secondary Viewing Platform Construction shall include all labor, materials, equipment, and incidentals required to fully construct the secondary viewing platform, including all required drilled concrete piles (CIDH), regardless of quantities shown in the Base Bid items. Quantities included in the Base Bid are not intended to be adjusted if the Add Alternate is awarded. The Add Alternate shall be priced as a complete, standalone scope of work.


    Q (No subject): Is the city willing to waive the self-performance requirement on this project? The majority of work on this project is specialty work and should be performed by trades partners who's expertise is in that field.

    A: The Contractor shall perform a minimum of thirty percent (30%) of the Work with its own forces. The Contractor shall be responsible for execution of the Work and shall not act solely as a broker or pass-through entity.


    Q (Ave Summer WSE): The plans show an average summer WSE at Elev. 5'. The adjacent River Stage during the summer appears to be closer to Elev. 8, and we would expect the lake to be equal or higher. Several of the platform pile cutoff / bottom of column extension are below Elev. 8, and would require a costly de-watering effort to access. Can you please confirm the ave summer WSE that can be expected? Section 31 63 29 1.1.3.3 discusses steel casings permanently left in place. Will permanent casings be allowed to remain for piles located below the WSE?

    A: The estimated summer water surface elevation (WSE) shown in the plans is based on an evaluation of groundwater data collected from two nearby piezometers, in conjunction with hydraulic modeling data for the Sacramento River. Groundwater elevations observed at the piezometers were correlated with river stage, as the groundwater at these locations was observed to fluctuate in response to river levels. To estimate potential pond WSE, groundwater elevations from both piezometers were evaluated and averaged over wet (December through May) and dry (June through November) seasonal periods. This analysis resulted in an estimated average summer WSE of Elevation 5 feet. The pond WSE was not directly measured in the field and may fluctuate based on seasonal conditions, river stage, and site-specific factors. Contractors shall verify site conditions and include all means and methods necessary to perform the Work in accordance with the Contract Documents. A response regarding the use of permanent steel casing for piles located below the water surface elevation will be provided in a forthcoming addendum.


    Q (No subject): Will the contractor be responsible for utility use charges?

    A: The Contractor shall be responsible for all utility use charges associated with construction activities.


    Q (No subject): Will the contractor be responsible for any building permit fees?

    A: The Contractor shall be responsible for obtaining all required permits necessary to perform the Work. Permit fees, including City building permit fees, will be paid directly by the City and shall not be included in the Contractor’s bid. The Contractor shall coordinate with the City as necessary to facilitate permit issuance.


    Q (No subject): Will the contractor be responsible for providing a separate office trailer for the inspector of record?

    A: The Contractor will not be required to provide a separate office trailer for the inspector of record.


    Q (No subject): Please clarify the duration of this project. There are notes across various documents that reference 120 working days, 180 working days, or to be complete by 7/31/27

    A: The Contract Time for this Project shall be one hundred twenty (120) working days from the date of Notice to Proceed. The date of July 31, 2027 reflects a grant-related completion deadline for the Project and does not establish the Contract Time. The Contractor shall complete the Work within the specified Contract Time. The City reserves the right to grant time extensions, if warranted, provided that the Project must ultimately be completed in accordance with applicable grant requirements.


    Q (No subject): Does the builder's risk policy require earthquake and flood endorsements? This will increase the cost of the policy

    A: The Contract Documents do not require builder’s risk insurance to include earthquake or flood endorsements. Contractors shall provide insurance in accordance with the requirements set forth in the Contract Documents.


    Q (No subject): Please clarify if we are to provide a Builder's Risk policy. This is not shown in the insurance checklist, but is mentioned in the bid packet.

    A: Builder’s risk insurance is not required for this Project. Any references to builder’s risk in the Contract Documents are hereby clarified as informational only and do not establish a requirement. Contractors shall provide insurance in accordance with the Insurance Requirements set forth in the Contract Documents.


    Q (No subject): Please clarify if the owner or the contractor is to provide the SWPPP and QSD/QSP inspections?

    A: The Contractor shall be responsible for preparation, implementation, and compliance with the Storm Water Pollution Prevention Plan (SWPPP). The Contractor shall provide a Qualified SWPPP Developer (QSD) and Qualified SWPPP Practitioner (QSP), as required, and shall be responsible for all associated inspections, monitoring, reporting, and permit compliance. All costs associated with SWPPP preparation, implementation, inspections, and compliance shall be included in the Contractor’s bid.


    Q (No subject): Is there any "broken sidewalk" that is to be repaired? See G-03

    A: No repair or replacement of “broken sidewalk” is identified as part of the Phase 1 Work. Work is limited to the improvements shown in the Contract Documents and defined in the Bid Schedule. Any existing paved or trail surfaces shall remain unless removal or modification is specifically indicated in the plans.


    Q (No subject): Is the contractor required to pay for the tree permit listed on C-25? If yes, how much should we plan for in our budget?

    A: The Contractor shall be responsible for obtaining any permits required to perform tree removal work. Permit fees, including any required tree removal permits, will be paid directly by the City and shall not be included in the Contractor’s bid. The Contractor shall coordinate with the City as necessary to facilitate permit issuance.


    Q (No subject): Does the city have a list of approved helical anchor contractors? See C-33.

    A: The City does not maintain a list of approved helical anchor contractors. The Contractor shall be responsible for selecting qualified subcontractors and ensuring that all work complies with the requirements of the Contract Documents.


    Q (No subject): Please confirm that there are no allowances to be included in our bid.

    A: No allowances are included in the Bid Schedule. All Work required by the Contract Documents shall be included in the Contractor’s bid, regardless of whether it is separately identified as a bid item.


    Q (No subject): Is a geotechnical report available for this project?

    A: A geotechnical report is not included in the Contract Documents. Bidders shall rely on the information shown in the plans and specifications. Subsurface and pond conditions may vary, and the Contractor shall include all means and methods necessary to complete the Work under existing conditions.


    Q (No subject): Is any work on L-03 to be included in phase 1?

    A: The areas and callout that are greyed out on Sheet L-03 are labeled as “Not in Phase 1 Contract”. Planting and seeding work included in Phase 1 is limited to the items identified in the Bid Schedule and other applicable Contract Documents. Any planting or restoration work shown on Sheet L-03 that is not reflected in the Bid Schedule is not part of this Contract.


    Q (No subject): Bid item 2 is asking for a traffic control plan, as well as other items. Is that required on this project?

    A: Traffic control shall be provided as necessary to support the Contractor’s means and methods. If construction activities require encroachment into public rights-of-way, roadways, or access routes, the Contractor shall be responsible for preparing a traffic control plan, obtaining any required permits, and implementing traffic control measures in accordance with applicable regulations. All costs associated with traffic control shall be included in the Contractor’s bid.


    Q (No subject): Would the owner consider accepting a lump-sum bid at bid time, then a formal bid schedule/schedule of values post-bid by the awarded contractor?

    A: Bidders are required to submit bids using the Bid Schedule provided. Lump sum bids will not be accepted.


    Q (No subject): Please clarify the differences between line items 3 and 4 on the cost table. It appears there would be a lot of overlap between the two lines.

    A: Bid Item 3 (SWPPP) includes preparation, implementation, monitoring, and compliance with storm water pollution prevention requirements, including installation and maintenance of BMPs, inspections, and reporting throughout the duration of the Project. Bid Item 4 (Site Preparation, Clearing and Grubbing, and Pond Debris Removal) includes physical site preparation activities such as vegetation removal, clearing and grubbing, and removal of debris necessary to prepare the site for construction. The two items are separate and distinct. Bid Item 3 addresses environmental compliance and protection measures, while Bid Item 4 addresses physical site preparation work. Erosion control measures required under the SWPPP shall be included in Bid Item 3 and shall not be included in Bid Item 4.


    Q (No subject): It appears from previous site visits that There are multiple items including old boats, furniture, a car (potentially more) and other debris that has been seen in and around the ponds. These items are not included the bid documents for removal. If they are discovered, and need to be removed, will that be handled via a change order? Please clarify.

    A: Bid Item 4 includes removal of debris within the limits of work necessary to complete the site preparation and pond improvements, including debris that is reasonably observable or can be anticipated based on site conditions. Bidders are responsible for reviewing site conditions and including all costs associated with removal and disposal of typical debris within their bid. In the event that unforeseen or extraordinary items are encountered that could not have been reasonably identified during a site visit, the City will evaluate such conditions and determine whether a change order is warranted. No additional compensation will be provided for removal of debris that is visible or reasonably inferable from site conditions.


    Q (No subject): Seeding – Seed Mix Type 3 is shown on Plan L 03 but there is no bid item provided. Please provide bid item for seed mix type 3 if it is a part of Phase 1.

    A: Seeding – Seed Mix Type 3 is not included in Phase 1 and is not part of this Contract. No bid item will be provided.


    Q (No subject): Please confirm whether a temporary irrigation system is not required for the seed mix during the establishment period.

    A: Temporary or permanent irrigation is not required for seed mix establishment as part of Phase 1. Seeding shall be performed in accordance with the Contract Documents and applicable specifications for non-irrigated establishment. No irrigation system installation or irrigation application is included in this Contract.


    Q (No subject): The quantities of bid items #24 Pre-Planting Weed Management, #25 Site Preparation & #26 Seeding – Seed Mix Type 2 shown on bid schedule appear to include both Phase 1 and Phase 2. Please revises these quantities.

    A: Bid items #24 Pre-Planting Weed Management, #25 Site Preparation, #26 Seeding – Seed Mix Type 2 shown on bid schedule will be revised to a quantity of 2 acres. An addendum will be issued to revise these quantities as appropriate.


    Key dates

    1. March 6, 2026Published
    2. April 23, 2026Responses Due

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    SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.

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