Third Party Elevator Inspections

The City of Newark, NJ will receive RFP responses via the City's e-Procurement Portal for 2026-14 , Third Party Elevator Inspections . RFP responses will be received until 2:00 pm on Tuesday, July 7, 2026 and then publicly opened and read aloud. Any proposal received after 2:00 pm shall not be accepted in the OpenGov system.

Only electronic proposals shall be accepted.

NOTE: It is important to note that this process should be completed well in advance of the bid deadline / bid opening. DO NOT WAIT UNTIL THE LAST MINUTE. The City's electronic procurement portal will not allow electronic bids to be submitted once the deadline has passed, even if you've already started the process. The deadline is based on the countdown timer found on the OpenGov bid submission page.

Project Details

• Reference ID: 2026-14
• Department: Division of Central Purchasing
• Department Head: Aniesa Atiyyeh (Purchasing Agent)

Important Dates

• Questions Due: 2026-06-25T16:00:00.000Z

Evaluation Criteria

• Third Party Elevator Inspection Services: TECHNICAL (35 pts) —

  · Prior experience of the applicant in performing similar or related functions.

  · Company’s Background and Experience

  · List of Municipalities Served

  · Capabilities of the applicant to review plans and specifications and constructions to assure that the completed work complies with the appropriate sub-code.

  · Policies and procedures of the applicant for the hiring, training and supervision of all technical personnel.

  · Narrative Meeting Requirements

   

• Third Party Elevator Inspection Services: MANAGERIAL (35 pts) —

   

  • Financial integrity of the applicant and any of its principal officers
  • Qualifications of the management and technical personnel of the applicant, including a statement that all technical personnel are certified in accordance with N.J.A.C. 5:23-5.
  • A statement that the applicant is not affiliated with, influenced or controlled by any producer, manufacturer, supplier or vendor of products, supplies or equipment used in construction, components or assemblies.
  • Meeting Personnel Requirements
  • Meeting Inspection Times
  • Inspector List Personnel assigned
  • Company location

   

• Third Party Elevator Inspection Services: COSTS (30 pts) —

   

  • Adhere to billing criteria
  • Range of salaries and other compensation of all the inspectors and other technical personnel, including education and training.

Submission Requirements

• Solicitation Documents (required) —

  By submitting a response to this solicitation, the bidder certifies that they have read, understand and acknowledge all requirements of this Request for Proposals.

• Authorization (required) —

  The bidder acknowledges they are authorized as an individual, partner, or officer to submit a response on behalf of their organization.

• Bidder's Full Name (required) —

  Please provide the Full Name of the Bidder for this project as part of your response to this solicitation.

• Bidder's Email (required) —

  Please provide the Email Address for the Bidder for this project as part of your response to this solicitation.

• Bidder's Address (required) —

  Please provide the Address for the Bidder for this project as part of your response to this solicitation.

• Bidder's Business Phone Number (required) —

  Please provide the Business Phone Number for the Bidder for this project as part of your response to this solicitation.

• Bidder's Fax Number (required) —

  Please provide the Fax Number for the Bidder for this project as part of your response to this solicitation.

• Bidders Federal I.D (required) —

  Please provide the FEID (Federal I.D.) Number for the organization submitting a response to this solicitation.

• New Jersey Business Registration Certificate —

  Please upload a copy of your New Jersey Business Registration Certificate here.

   

  Please Note: Not required to be submitted with bid, but will be required prior to contract award. Additionally per N.J.S.A. 52:32-44 successful bidder must have a registered business certificate (BRC) with the state of New Jersey prior to contract award.

• Please confirm that you have read and agree with the Affirmative Action Compliance Notice below (required) —

  Pursuant to New Jersey Public Law 2010 c. 482, the following procedures for entering into contracts with the City of Newark are in effect.

  PROCUREMENT CONTRACTORS are required to do one of the following within 10 days of being notified that you are the successful bidder.

  1. Submit an existing Federally approved or sanctioned Affirmative Action Plan.
  2. Submit a Certificate of Employee Information Approval.
  3. If your company cannot present “a” or “b” you are required to submit a complete Employee Information Report (Form AA302) which is available from the Office of Affirmative Action.

  The City of Newark’s Affirmative Action office is located at the address given below if you need additional information.

  920 Broad Street, Room B-25

  City Hall

  Newark, N.J. 07102

  Certificates of Employment shall be submitted with your bid. Successful bidders failing to submit this certificate with their bid will be required to provide this information with their signed contracts.

  Thank you,

  Division of Central Purchasing

• Certificate of Employee Information Report —

  Please upload a copy of your Certificate of Employee Information Report or AA-302 application here.

• W-9 —

  Please upload a copy of your W-9 here.

• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here, which includes all required documents and information as provided for in this solicitation document.

• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount ofPerformance Bond, Bid Guarantee, Consent of Suretyof the total bid price, payable toCity of Newark, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanTuesday, July 7, 2026 addressed to:

  City of Newark
  Sandra Currais
  47-63 Green Street
  Newark,NJ07102

  Please have the Bidder Name, Contract Title ("Third Party Elevator Inspections"), and Contract Number ("2026-14") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Newark so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Non-Collusion (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Hold Harmless (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Required Forms (required) —

  FAILURE TO SUBMIT ANY OF THESE DOCUMENTS MAY BE CAUSE FOR REJECTION OF YOUR PROPOSAL.

  Please click the link to view the forms. You will have the option to complete the forms in DocuSign or print the forms and manually upload.

  Documents include:

  • Mandatory Equal Employment Opportunity Language
  • Americans with Disabilities Act of 1996
  • Statement of Ownership Disclosure (Required with Bid Submission)
  • Bidder Qualification Questionnaire and Criminal Conviction Form
  • Disclosure of Investment Activities in Iran
  • Sweatshop Compliance
  • State Required Record Retention
  • Republic of Sudan
  • Consent to Hold Prices
  • Newark Political Contribution Form

  NOTE: For detailed instructions on how to complete the forms via DocuSign, please click HERE for the help article "How to Complete DocuSign Forms"

  You can also ask for help by clicking the blue button in the bottom right corner of your screen or sending an email tosupport@procurement.opengov.com

  Please note: The City's preferred method of submission is DocuSign.

• Bid Security and Bonding Requirement (required) —

  Please select the bid securities required for this project.

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Pre-bid meeting (required) —

  Please select the correct option for this bid

• Insurance Requirements (required) —

  Please select the types of insurance are required

• Statutory and Other Requirements (required) —

  Please select the additional requirements for this project.