Third Party Tutoring Services

NOTICE IS HEREBY GIVEN that The School Board of Brevard County, Florida, henceforth referred to as the District or School Board is accepting sealed responses for Third Party Tutoring Services (26-0624-P-JW).

Project Overview

The purpose and intent of this Request for Proposal is to solicit competitive sealed proposals to select multiple respondents to provide regularly scheduled tutoring services in reading and math to Title I eligible private school students. The selected contractor(s) will work closely with District and private school staff in tutoring services to improve student achievement. Services will be aligned with existing Individual Education Plans or other student learning plans where applicable for each student. The selected contractor(s) will also have available optional professional learning to include coaching and Parent and Family Engagement opportunities.

The deadline to submit questions related to this solicitation is 2:00 pm on Thursday, March 26, 2026.

Sealed responses for furnishing the above will be accepted up to 2:00 pm on Thursday, April 9, 2026.

NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

Background

The purpose and intent of this Request for Proposal (RFP) is to solicit competitive sealed proposals to select multiple respondents to provide regularly scheduled tutoring services in reading and math to Title I eligible private school students. The selected contractor (s) will work closely with district and private school staff in tutoring services to improve student achievement. Services will be aligned with existing Individual Education Plans or other student learning plans where applicable for each student.  The selected contractor (s) will also have available optional professional learning to include coaching and Parent and Family Engagement opportunities.

Project Details

• Reference ID: 26-0624-P-JW
• Department: C&I-Early Childhood/Title 1 (9210-9212)
• Department Head: Marilyn Chappie (Director of Early Childhood)

Important Dates

• Questions Due: 2026-03-26T18:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Required Respondent's Acknowledgement (1 pts) —
  1. Drug Free Workplace Certification
  2. Instructions For Debarment Certification
  3. Certification Regarding Debarment, Suspension Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions
  4. Emergency/Storm Related Catastrophe Acknowledgement
  5. Notification Regarding Public Entity Crime and Discriminatory Vendor Lists
  6. Prohibition Against Contracting with Scrutinized Companies
  7. Conflict of Interest
  8. Confidential Materials Acknowledgement
• Respondent’s Profile and Proposal Submittal Letter (5 pts) —

  RFP Submittal Letter signed by authorized agent of the business/corporation with proof of authorization from business.

  A brief profile of the firm, including:

  1. A brief history of the business
  2. Organizational structure of business
  3. Ownership interests
  4. Active business venues (counties, states, etc.)
  5. Present status and projected direction of business
  6. Designation of the legal entity by which the business operates and documentation from the appropriate state’s agency confirming firm’s legal entity type (i.e. sole proprietorship, partnership, limited liability partnership, corporation, Limited Liability Corporation, etc.).   For non-Florida businesses submit documentation from the state in which the business was formed and documentation from the State of Florida providing authorization to perform business in the state of Florida
• Experience of Personnel (15 pts) —

  Discuss your firm’s proposed Project Organization and Project Staffing. Please include:

  1. The overall resumes of the key personnel providing the service requested, including education and training, and experience in services herein addressed (max one page per person).
  2. Qualifications of current staff that would perform services under this contract, including both instructional and administrative staff.
  3. An organizational chart of the proposed project team
  4. Define the roles and responsibilities of each of the assigned staff
• Technical Approach and Methodology (30 pts) —

  The Firm’s approach and methodology of how the services herein addressed will be provided. Provide implementation plan, supporting documents, and the following:

  A. Description of instructional services currently being provided to students in Brevard County or comparable Florida school districts. Identify types of
  services, number of students served, curriculum used, and length of time the service has been provided.
  B. Identification of products/instruments the proposer currently uses for student placement, progress monitoring, and assessment.

• Reporting Services (15 pts) —

  Provide examples of reports as outlined in the RFP. The Respondent will provide student progress reports a minimum of four times per year. The Respondent will provide attendance reports with each monthly invoice. The Respondent will provide reports related to professional development conducted by the contractor for its tutors. The Respondent will provide reports related to professional development for eligible private school teachers. The Respondent will provide parent involvement notices and records of activities offered to parents of students who received Title I services.

• References (5 pts) —

  Provide a minimum of three (3) reference letters from owner representatives for projects that your Firm has provided or is providing services which are similar in scope to this RFP. Reference letters shall be current, dated within three (3) years of this solicitation. The reference from the owner representative must  be provided on their letterhead, and include details regarding your Firm’s role, level of service provided, etc. Letters from School Board of Brevard County staff shall not be considered.

• Fee Schedule (30 pts) —

  The fee schedule proposed for the services as outlined in this Request for Proposal and clarified through addenda. Pricing shall be inclusive of all materials, travel, and expenses required to complete the scope of services described herein. List any relevant services that are within the scope of services outlined in this solicitation. Please use Attachment C – Proposal Price Sheet when submitting pricing.

  Instructional Services/Administrative Costs – The fee for instructional services shall be governed by the private schools earned Title I allocations under current federal law and regulations. The allocations of participating private schools for the 2025-2026 school year are shown in ‘Exhibit “B”. Total costs will be based on the fee for services plus allowable administrative costs. The Provider must state the hourly rate for instructional services, which shall include Tutor salaries and fringe benefits, classroom materials and supplies, etc. The hourly fee for services must be all-inclusive; there shall be no additional charge for mileage, lunchtime, instructional materials and supplies, or any other cost. Administrative costs in addition to the fee for services are currently capped at 10% of the fee for services and will be subject to negotiation with the successful Provider. Administrative costs may include but are not limited to the project manager’s salary and fringe benefits, training costs, office space, clerical support, travel in support of the contract, etc. All fees and costs will be itemized on each monthly invoice with appropriate documentation as stipulated by the District
• Responsiveness of the Proposal (15 pts) —

  The respondent’s ability to comply with the minimum qualifications and mandatory requirements of this Request for Proposal.

• Reports and Operational Functionality (20 pts) —

  The ability and capacity of the respondent to provide the services and operational supports.

• Relevant Experience (15 pts) —

  The experience of the respondent with Florida School Boards and/or other political subdivisions.

• Approach and Methodology (20 pts) —

  The Firm’s approach and methodology of how the services herein addressed will be provided.

• Fee Schedule (30 pts) —

  The fee schedule proposed for the services as outlined in this Request for Proposal, clarified through addenda and discussions.

Submission Requirements

• RFP Acknowledgement (required) —

  Please download the below documents, complete, and upload.

• Vendor Application (required) —

  Please download the below documents, complete, and upload.

• Form W-9 Request for Taxpayer Identification Number and Certification (required) —

  Please download the below documents, complete, and upload.

• Certified Business Program Reciprocity Affidavit (required) —

  Please download the below documents, complete, and upload.

• Proposal Submittal
• Respondent’s Profile and Proposal Submittal Letter (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Experience of Personnel (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Technical Approach and Methodology (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Reporting Services (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• References (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Fee Schedule (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Does this involve federal funding? (required)
• Does this involve FDACS funding? (required)
• Does this involve FEMA funding? (required)
• Provide award term (required) —

  Examples:
  an initial three (3) year term with up to one (1) optional two (2) year renewal period.
  an initial three (3) year term with up to two (2) optional one (1) year renewal periods.
  a one time project, successful completion and acceptance by BPS.

• Will you be using the OpenGov electronic pricing table? (required)
• Does this RFP pertain to fuel? (required)
• Will you have a pre-proposal meeting? (required)
• Is the pre-proposal meeting mandatory? (required)
• Provide brief description of desired scope of services: (required) —

  Provide a brief description about the objective of this procurement. Use proper grammar and sentence structure before copying and pasting here.

• Insurance —

  Please select the insurance that applies. 

  1. 1. Product Liability and/or Completed Operations Insurance - All contractors whose work for the School Board includes products or services, and the value of these products or services are in excess of $25,000 are required to carry this insurance to the limit listed below. 
     2. Professional Liability Insurance (Errors and Omissions) - All contractors providing professional services such as architects, engineers, attorneys, auditors, accountants, consultants, trainers, etc. are required to have this insurance to the limits listed below.  

Questions & Answers