Threat and Hazard Identification Risk Assessment, Stakeholder Preparedness Review and Integrated Preparedness Plan

The County seeks qualified professional consulting services to support the development, facilitation, and documentation of an updated Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR), and a companion Integrated Preparedness Plan (IPP) for Yavapai County, Arizona.

Project Details

• Reference ID: 27-PW-08
• Department: Public Works
• Department Head: Roger McCormick (Director)

Important Dates

• Questions Due: 2026-08-20T20:30:00.000Z
• Answers Posted By: 2026-08-27T20:30:00.000Z

Evaluation Criteria

• Technical Qualifications and Experience (30 pts) —

  Demonstrated experience conducting THIRA/SPR under CPG 201 (3rd ed.) for counties of comparable size and complexity; knowledge of Arizona HSEEP and EMPG requirements.

• Project Approach and Methodology (25 pts) —

  Clarity and soundness of proposed methodology; realistic timeline; stakeholder engagement approach; quality management plan.

• Key Personnel (20 pts) —

  Qualifications, certifications (e.g., CEM, CFM), and relevant project experience of lead planner and support staff.

• Past Performance/References (15 pts) —

  Quality and relevance of at least three comparable projects; verifiable references; evidence of on-time, on-budget delivery.

• Cost/Price Reasonableness (10 pts) —

  Fully loaded cost proposal; cost reasonableness relative to scope; clarity of cost breakdown.

Submission Requirements

• Acknowledgement and Acceptance (required) —

  Explanatory Note: The purpose of this question is to confirm Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested and have been approved prior to submission of the Offer.

  The Undersigned hereby offers and agrees to furnish the material, service and/or construction in compliance with all terms, conditions, specifications, and amendments in Solicitation No.27-PW-08, including written exceptions, if any. By confirming below, Offeror also certifies understanding and compliance with Solicitation No. 27-PW-08, including the Special Requirements and Scope of Work. Offeror certifies that prices offered were independently developed without consultation with any other Offeror or potential Offeror.  

  Offeror, by and through the submitting representative, acknowledges and accepts all terms and conditions of Solicitation No.27-PW-08. As used in this form, “Terms and Conditions of Solicitation” means all terms, conditions, specifications, certifications, and warranties set forth in the documents that comprise the Solicitation, including, but not limited to, the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation, Scope of Work, Solicitation Addendums (if any).

• Request for Confidentiality of Proprietary Information (required) —

  Explanatory Note: The purpose of this question is to request that County treat as confidential specific information in the Offer that Offeror believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the page or pages of the Offer in which it appears. An explanatory statement for the request must be clearly set forth below. Additional pages may be attached to the Offer.  

  If an Offeror believes that its Offer contains confidential trade secrets or other proprietary information that should not be disclosed, such information shall be so identified wherever it appears in the Offer and Offeror shall state its basis under Arizona law for the requested confidentiality. Offeror acknowledges that County is subject to Arizona Public Records Law found in A.R.S. §§ 39-121, et seq. and any exemptions thereto. Upon receipt of a public records request or other request to release certain information identified by Offeror as Confidential, County shall make an internal determination as to whether Offeror’s request for confidentiality is supported by Arizona law. If County determines that certain requested information is not confidential under Arizona Public Records Law, County shall advise Offeror of receipt of the request for the information and allow Offeror ten (10) business days to file for and obtain a protective order from a court prohibiting disclosure of the information. If Offeror fails to request or obtain a protective order in the time indicated, the information shall be disclosed.

  Requests to protect pricing information or the entire Offer from disclosure will be denied.

  Offeror, by and through the submitting representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public. Specific sections of the solicitation must be listed.

  Note: Mark response with “N/A” for each section, if not applicable. 

  1.  Description of specific information that is the subject of the request. 
  2.  The reason or reasons why the information should be treated as confidential.
• Federal Employer Identification No.: (required)
• Arizona Transaction Privilege (Sales) Tax License No.: (required)
• Is your Company a Corporation? (required)
• If a corporation provide the following: (required) —

  President:
  Secretary:
  Treasurer:
  Corporate Seal:

• Is your Company a Firm or Partnership? (required)
• Please provide Name and Address of each Member: (required)
• Is your Company a Limited Liability Company? (required)
• Please provide your Address: (required)
• If your Company is not a Corporation, Firm, Partnership, or Limited Liability Company please list your Company's classification below along with your Company Address: (required) —

  If not applicable, please type in N/A.

• Proposal (required) —

  Please upload your proposal here as outlined in section 2.1.7. Offer Format.

• Pricing Proposal (required) —

  Please upload your pricing proposal as outlined in section 2.1.7. Offer Format.

• Please submit your Non Collusion Affidavit. (required) —

  Please download the below documents, complete, and upload.

• Will you be using Subcontractors? (required)
• Please submit your Subcontractor List. (required) —

  Please download the below documents, complete, and upload.

• Term of Contract (required) —

  Please select the appropriate option for your solicitation:

• Contract shall be for a period of _____________ (__) ______ thereafter. (required) —

  Format: [Number of years] (##) years

  Example: three (3) years

• The contract may be extended for up to ______________ (__) ______________. (required) —

  Format: [Number of years] (##) additional one-year terms

  Example: two (2) additional one-year terms

• Effective date: (required) —

  Example: January 1, 2026

• Contract will expire on: (required) —

  Format: January 1, 2026

• Vendor Pricing Format (required) —

  How will pricing be submitted

• Offeror shall hold its Offer open for a minimum of ___________ (__) _____ from the Offer Deadline. (required) —

  Format: [Number of days] (##) days

  Example: sixty (60) days

• Solicitation Contact Person Email (required)