TOWN OF FARMVILLE EOC RENOVATION

The Town of Farmville, Virginia, is requesting bids from qualified contractors for the renovation of the Emergency Operations Center, located on the second floor of 116 North Main Street, Farmville, Virginia.

The existing Emergency Operations Center will be renovated to become the Emergency Communications Center. The existing Emergency Communications Center will remain operational throughout the renovation.

Project Details

• Reference ID: 26-0714-001
• Department: Emergency Communications
• Department Head: Crystal Barton (Supervisor of Communications)

Important Dates

• Questions Due: 2026-08-05T18:00:00.000Z
• Pre-Proposal Meeting: 2026-07-30T18:00:00.000Z — Farmville EOC, 2nd floor, 116 North Main Street, Farmville, Virginia

Evaluation Criteria

• EXAMINATION OF FACILITIES: PRE-BID CONFERENCE —

  A pre-bid conference will not be scheduled. If your firm plans to send representatives to visit the site, please notify the Assistant Director of Public Works, Bill Caldwell, to make arrangements.

• Specifications, Drawings, Bidding Documents —

  Please see Attachment "A" - Specifications for complete bidding instructions, documents, and specifications.

• BIDDING SPECIFICATIONS —

  Please see Attachment "A" - Specifications for complete bidding instructions, documents, and specifications.

• EXAMINATION OF FACILITIES: PRE-BID CONFERENCE —

  A Mandatory pre-bid conference will be held at 2:00 pm on Thursday, July 30, 2026 at Farmville EOC, 2nd floor, 116 North Main Street, Farmville, Virginia. 

• MINORITY BIDDERS —

  The Town of Farmville encourages all businesses, including minority and women-owned businesses to respond to all invitations to Bid and Requests for Proposals.

• AVAILABILITY OF FUNDS —

  It is understood and agreed between the parties that the Town of Farmville shall be bound hereunder only to the extent of the funds available, or which may hereafter become available for the purpose of this agreement.

• CHOICE OF LAW AND VENUE —

  Any disputes under a resulting contract, which cannot be resolved between the Town of Farmville and the Offeror, must be resolved in the Circuit Court of the County of Prince Edward, Virginia. Any resulting contract shall be governed by the laws of the Commonwealth of Virginia. The Offeror shall comply with all applicable federal, state, and local laws and regulations.

• NON-DISCRIMINATION CLAUSE —

  In accordance with Section 2.2-4311 of the Code of Virginia, every contract for goods or services over $10,000.00 shall include the following provisions:

  1. The Offeror will not discriminate against any employee or applicant for employment because of disability, race, religion, sex, or national origin except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Offeror. The Offeror agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
     
     
  2. The Offeror, in all solicitations or advertisements for employees placed by or on behalf of the Offeror, will state that such Offeror is an equal opportunity employer.
     
     
  3. Notices, advertisements, and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

  The Offeror shall include the provisions of the foregoing paragraphs A, B and C in every subcontract or purchase order over $10,000.00 so that the provision will be binding upon each subcontractor or vendor.

• DRUG FREE WORKPLACE —

  In accordance with Section 2.2-4312 of the Code of Virginia, during the performance of this contract, the Offeror agrees to:

  1. 1. Provide a drug-free workplace for the Offeror’s employees.
        
        
     2. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, possession, or use of a controlled substance or marijuana is prohibited in the Offeror’s workplace and specifying the actions that will be taken against employees for violations of such prohibition.
        
        
     3. State in all solicitations or advertisements for employees placed by or on behalf of the Offeror that the Offeror maintains a drug-free workplace.
        
        
     4. Include the provisions of the foregoing clauses in every subcontract or purchase order over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.

  For the purpose of this section, “drug free workplace” means a site for the performance of work done in connection with a specific contract awarded to an Offeror.

• FAITH BASED ORGANIZATIONS —

  In accordance with Code of Virginia, Section 2.2-4343.1, the Town of Farmville does not discriminate against faith-based organization.

Submission Requirements

• Signature Form (required) —

  Please download the below documents, complete, and upload.

• NONCOLLUSION AFFIDAVIT OF PRIME BIDDER (required) —

  Please download the below documents, complete, and upload.

• Confirmation (required) —

  By submitting a bid in response to this Invitation for Bid, the Offeror represents:

  Bidder has read and understand the Scope of Services and has familiarized itself with all federal, state, and local laws, ordinances, and rules and regulations that in any manner may affect the cost, progress, or performance of the bid.

  The failure or omission of any Offeror to receive or examine any form, instrument, addendum, or other documents or to acquaint itself with conditions existing at the site, shall in no way relieve any Offeror from any obligations with respect to its bid.

• Trade Secrets (required) —

  Trade secrets or proprietary information submitted by an Offeror in response to this Invitation for Bid shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Offeror must invoke the protection of this section prior to or upon submission of data or materials and must identify the data or other materials to be protected and state the reasons why protection is necessary (Va. Code § 2.2-4342.F).

  Will Bidder be invoking the protection?

• Invocation (required) —

  The Bidder must identify the data or other materials to be protected and state the reasons why protection is necessary (Va. Code § 2.2-4342.F).

  Please upload this information.

• Upload all bid documents here.
• Is this a bid for construction? (required)
• What sections will you be needing? (required)
• Please provide the location of the project: (required) —

  Example: 1234 Bay Lane, Farmville, Virginia 99999

• Will you be using an electronic pricing table? (required)
• Will you be doing evaluations? (required)
• Do you need an attachment section? (required)
• Are submittals required? (required)
• Are Information Submittals required? (required)
• Will there be a pre-bid conference? (required)
• Is the pre-bid conference mandatory or non-mandatory (required)