Traffic School Program Provider and Related Services

The Beaverton Municipal Court (Court) is seeking proposals from qualified vendors to provide accessible and effective Traffic Safety classes for eligible defendants. Selected vendors will design, deliver, and maintain classes that meet the Court’s specific program requirements.

Background

The Court currently processes approximately 30,000 traffic citations per year. Around 5,000 defendants took a Traffic Safety class under the Court’s Traffic Safety School Program in 2025. The City is expanding its photo enforcement program and anticipates adding three new camera locations this year. Once installed, an increase in traffic citations is expected.

The cost of a Traffic Safety class is paid directly by defendants to the vendor. Currently, Traffic Safety classes may be taken online, in person or by mail. When the defendant elects for Traffic School, the Court will send the vendor the following information through API: case number, deadline, DL number, first name, middle name, last name, date of birth, ORS of the cited violation and any language interpreter needs. If any extensions are given to the defendant, the API will update the vendors with the new deadline. Once defendants complete the class, the vendor will make the certificate available to the Court for retrieval through a REST API endpoint. The Court then reviews the proof submitted. If satisfied, the Court dismisses the traffic citation.

Once selected, the vendor is expected to sign a contract in order to be placed on the Court’s list of vendors to provide Traffic Safety classes. The expected duration to be placed on the list is five years.

Project Details

• Reference ID: 26-061
• Department: Municipal Court
• Department Head: Elizabeth Coffey (Assistant City Manager)

Important Dates

• Questions Due: 2026-05-01T00:00:00.000Z
• Answers Posted By: 2026-05-01T00:00:00.000Z

Evaluation Criteria

• Project Approach and Understanding (45 pts)
• Relevant Experience and References (25 pts)
• Course Descriptions (15 pts)
• Fee Per Student (15 pts)
• Beaverton Equity in Procurement Program (12 pts) —

  OR State COBID Certification	4
  Experience in the use of COBID enterprises	1
  Dollars spent with COBID enterprises	2
  Actions to include COBID enterprise participation	3
  Participation goal of Proposer	2
  Total Possible Points	12

• Project Approach and Understanding (45 pts)

Submission Requirements

• Proposal (required) —

  Please refer to the Scope of Work & Proposal Content and Format.

• Price Proposal (required)
• Good Faith Effort Program Form 1 - Subcontractor & Self Perform List (required) —

  Please download the below documents, complete, and upload.

• Authorized Signatory Name & Title (required)
• ATTESTATION of COMPLIANCE with TAX LAWS (required) —

  By confirming, the authorized signatory, hereby attest that: 

  1. I am an authorized agent of Bidder/Proposer, and I have full authority from Bidder/Proposer to submit this attestation and accept the responsibilities stated herein.

  2. I have knowledge regarding payment of taxes of Bidder/Proposer, and to the best of my knowledge, Bidder/Proposer is not in violation of any Oregon tax laws, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318. 

  3. Bidder/Proposer shall provide written notice to City within two business days of any change to its compliance with tax laws.

• By confirming, the authorized signatory verifies that they are a duly authorized officer of the company, and that their confirmation attests that information provided in response to this Request for Proposal Solicitation is accurate. (required) —

  Request For Proposal 26-061 Traffic School Program Provider and Related Services

• By confirming, the authorized signatory certifies that the proposal has been arrived at independently and has been submitted without any collusion designed to limit competition.
• Is authorized signatory a Resident Proposer as defined in ORS 279A.120(1)? (required)
• The authorized signatory certifies non-discrimination in accordance with ORS 279A.110(4). (required)
• If awarded a contract pursuant to this solicitation, will Proposer participate in Intergovernmental Permissive Cooperative Purchasing (extend the terms, conditions and prices of such contract to other public agencies)? (required)
• If no, please explain why you will not participate in Intergovernmental Permissive Cooperative Purchasing.
• Is your firm currently certified by the State of Oregon COBID office? (required)
• If yes, what Certifications do you hold and provide certification number.
• Redacted Response (Optional) —

  If you have portions of your proposal that has a trade secret or confidential information, please upload a redacted copy of your proposal here. (Please refer to the Public Records portion of the Proposer's Special Instructions section.)

• Will there be a Pre-Proposal meeting? (required)
• Meeting type: (required)
• Single Award/Multi Award (required)
• Pricing (required)
• Will there be a pre-qualification of proposers (required)
• Expected Contract Initial Term (required) —

  Example: expected to commence on or about 12 July 2023 and end on or before 12 July 2024

• Will this contract have an option to extend beyond the initial term? (required)
• How many additional 1-year term renewal options? (required) —

  Standard Contracts are for a total of 5 years (Initial + Renewal) unless approved by purchasing.