Traffic Signal Equipment Procurement

The City is soliciting quotes for the purchase of the following traffic signal equipment, including cabinets, video detection system components, and accessible pedestrian signal (APS) push button equipment, as specified herein. All items shall be of the make and model listed to ensure compatibility with existing City infrastructure. No substitutions will be accepted.

Vendors may submit pricing for any or all items. The City intends to obtain competitive pricing and may evaluate quotes on a line-item basis.

Please fill out the price table and include all costs in your bid total, including tax and shipping.

SHIPPING ADDRESS:

City of South San Francisco

ATTN: Electrical Department

550 N Canal St

South San Francisco, CA 94080

PLEASE NOTE:

The City reserves the right to award this procurement in whole or in part. Award may be made by line item, and multiple contracts or purchase orders may be issued to different vendors based on the lowest responsive and responsible pricing for each item.

The City further reserves the right to:

• Reject any or all quotes;
• Waive informalities or minor irregularities;
• Not award a contract; and
• Increase or decrease quantities as needed to meet operational needs.

Once the bid is awarded, a City of South San Francisco Purchase agreement must be signed by selected vendor and the City. A blank copy of the Purchase Agreement is attached.

Project Details

• Reference ID: 2026-IFB-058
• Department: Public Works
• Department Head: Eunejune kim (Director of Public Works / City Engineer)

Important Dates

• Questions Due: 2026-04-16T21:00:31.648Z
• Answers Posted By: 2026-04-20T21:00:36.597Z

Addenda

• Addendum #1 (released 2026-04-13T15:58:55.780Z) —

  Revised item names and quantities for more clarity.

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #2 (released 2026-04-13T21:24:16.589Z) —

  Deleted "project summary" listing incorrect/duplicate product names. Refer to pricing table for product names.

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Important Instructions for Electronic Submittal —

  The City is accepting electronic bid submissions. Bidders shall create a FREE account with ProcureNow by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

Submission Requirements

• Company Profile (required)
• Bid Bond (required) —

  Cashier's check or certified check, payable to the order of the City of South San Francisco, of not less ten percent (10%) of the bid or a bond in said amount, payable to the City of South San Francisco and signed by the bidder as well as a corporate surety, shall accompany the bid

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanThursday, April 23, 2026 addressed to:

  City of South San Francisco, Public Works
  John Wilson
  315 Maple Ave
  South San Francisco,CA94080

  Please have the Bidder Name, Contract Title ("Traffic Signal Equipment Procurement"), and Contract Number ("2026-IFB-058") listed clearly on the outside of the envelope.

• Nonlobbying Certification For Federal-Aid Contracts (required) —

  Please confirm that you have read the Nonlobbying Certification For Federal-Aid Contracts.

• Disclosure Of Lobbying Activities (required) —

  Please read the Instructions for Completing Disclosure of Lobbying Activities and upload the completed and signed form.

• DBE FORMS TO BE SUBMITTED BY APPARENT LOW BIDDER (required) —

  Please confirm if chosen as the apparent low bidder, you must submit the following within 5 working days after the bid opening:

  • Exhibit 15-G Construction Contract DBE Commitment
  • Exhibit 15-H DBE Information - Good Faith Efforts
• Approved Alternates (required) —

  please provide information

• Upload Company W-9 (required)
• Acknowledgemen: Filled out Price Worksheet and included 9.875% sales tax and shipping cost (required) —

  All pricing shall include applicable taxes and delivery costs. Shipping and handling charges, if any, shall be clearly identified. Vendors are responsible for applying sales tax in accordance with applicable California tax laws.

• . Acknowledgement: Limits and Conditions (required) —

  The City reserves the right to:

  • Request clarification or additional information from any vendor;
  • Extend the due date for submittals;
  • Reject any or all quotes, in whole or in part;
  • Waive minor informalities or irregularities in the solicitation or responses;
  • Award in whole or in part, including by line item, and to multiple vendors;
  • Increase or decrease quantities as needed to meet operational requirements; and
  • Cancel this solicitation at any time.

  This solicitation does not constitute a contract or a commitment of any kind by the City. The City is not responsible for any costs incurred by vendors in the preparation or submission of quotes.

  All responses submitted to the City shall become the property of the City and are subject to disclosure under the California Public Records Act (Government Code § 6250 et seq.), unless exempt from disclosure under applicable law.

• Which type of Solicitation is this? (required)
• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a Construction Bid with a Bid Schedule
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  Will you want your bidder to separate a Price Proposal from the rest of the Response?

• Approved Equal (required) —

  Does this bid allow for it?

Questions & Answers