Active SLED Opportunity · CALIFORNIA · SHERIFFS OFFICE
AI Summary
Tuolumne County seeks bids for traffic signal maintenance services including routine inspections, emergency repairs, and equipment replacement for intersections in Tuolumne County and City of Sonora. Contractors must comply with California licensing and safety regulations. Bid due by August 8, 2026.
The County of Tuolumne, through its Public Works Roads Division (“County”), is seeking bids from qualified firms to provide traffic signal maintenance services for various signalized intersections within Tuolumne County and the City of Sonora. The selected Contractor shall provide all labor, vehicles, tools, equipment, apparatus, facilities, supervision, and materials necessary to perform routine and non-routine traffic signal maintenance services in accordance with applicable federal, state, and local regulations, and Caltrans Standard Specifications and Standard Plans. Services shall include routine inspections, preventative maintenance, emergency response and repairs, operational testing, troubleshooting, equipment replacement, traffic signal activation support, maintenance of associated traffic signal infrastructure, and other related services necessary to ensure the safe and reliable operation of the traffic signal systems.
The services provided by Contractor shall include, but not be limited to, the following:
The Contractor shall not represent the County or the City in matters of policy or procedures under this contract, shall not make any reference to County or City policy or procedures, and shall refer all questions or inquiries from the public regarding policy and procedures to the Engineer.
The County and City reserve the right to perform minor maintenance activities on its traffic signals without notifying the Contractor.
Non-Routine Extra Work
When requested by Engineer, Contractor shall provide all labor, equipment, materials, shop availability, and tools necessary to accomplish the hereinafter described work:
Emergency Maintenance Extra Work
When notified by Engineer to repair a malfunctioning or out-of-order traffic signal installation, Contractor shall respond to correct the malfunction or failure within the response time specified in this IFB.
Records
Contractor shall maintain a legible record of all service calls and repairs and pertinent data on each individual intersection, which shall be kept in the controller cabinet at each location and properly annotated by Contractor at the time of the regular routine inspections and at the time of any repair work or modifications. A duplicate record will be kept on file in the Contractor's office.
Contractor shall maintain an inventory list of the equipment in the controller cabinet at each location. The inventory list shall include the model, manufacturer, serial number, and quantity of each piece of equipment and installation date. The inventory list shall be continually updated, and a copy shall be furnished to the Engineer every six months.
Contractor shall keep and maintain full and complete documentation and accounting records concerning all services performed that are compensable under this IFB and shall make such documents and records available to Engineer for inspection at any reasonable time. Contractor shall maintain such records for a period of not less than five (5) years following completion of said work.
Contractor shall keep County/City-provided signal timing charts and plans in the controller cabinets. Contractor shall record all signal timing changes on these charts, identify the personnel implementing the changes, and note the dates of the changes. Only the Engineer shall authorize timing changes. Contractor may make changes required on a temporary basis due to maintenance operations, such as detector failures, but must inform Engineer before making each change.
Consultations
Contractor shall designate a representative in Contractor's organization, who shall be available to Engineer for consultation. This consultation shall consist of cost estimates for traffic signal repairs, accident damage repairs, and replacement of obsolete or deteriorated traffic signal systems, and recommendations on anticipated changes to traffic signal installations. Contractor shall furnish the name, address, and telephone number of Contractor's representative to Engineer.
Spare Materials and Equipment Availability
Contractor shall maintain adequate storage and shop repair facilities to perform all work, including a sufficient stock of spare parts, standby controllers, poles, and signal equipment to effect permanent repairs to the system within a thirty (30)- day period. Failure to effect permanent repairs within this time limit shall be sufficient cause for County or City to authorize repairs to be completed by others. Repetitive failure, as determined by County or City, shall be sufficient cause to cancel the Agreement. If requested by the County or City, Contractor shall purchase materials, services, components, or articles for the County or City for use at County or City traffic signal installations. Contractor shall be repaid for such purchased items as material purchases.
Contractor shall be responsible for furnishing all spare standby controllers necessary to maintain the continued safe, efficient operation of the traffic signals whenever the original unit is withdrawn for maintenance, repair, or modification. Standby controller shall be of the same state- designated type as that in operation at the intersection, unless specific authority is granted for variance by Engineer for each individual occurrence. All component parts of each system shall be maintained at all times to perform the functions for which they were designed, unless authorized to the contrary by Engineer.
Salvaged Signal Equipment
The Contractor shall deliver any salvaged equipment or materials to the location within the County or City jurisdiction designated by the Engineer.
Shipping-Related Costs
The cost of shipping or delivering controllers, controller cabinets, cabinet components, and other traffic signal- installation-related articles and components from the Contractor's shop or lab to County or City is included in the monthly routine maintenance fee that the County or City pays Contractor.
Accessibility Improvements at Existing Facilities
Contractor shall install all new equipment and hardware in accordance with the most stringent requirements of Title 24, California Code of Regulations, and the Americans with Disabilities Act. This includes, but is not limited to, compliant push buttons, proper placement of push buttons on existing poles, proper positioning of signal heads, and proper pedestrian signage. During major equipment/renovation projects, Contractor shall include all accessibility upgrades at the specific location of the proposed renovation (e.g., relocate the signal pole at the NW corner of the intersection; include compliant curb ramps, pedestrian push buttons, push-button locations, reach ranges, and clear spaces).
Performance Standard
Contractor shall perform all work hereunder in a manner consistent with the level of competency and standard of care normally observed by a person practicing in Contractor's profession. If either County or City, together or independently, determines that any of Contractor's work is not in accordance with such level of competency and standard of care, County or City, in its sole discretion and in addition to any other remedies provided herein or by law, shall have the right to do any or all of the following:
Assigned Personnel
Contractor shall assign only competent personnel to perform the work hereunder. In the event that at any time Engineer, in their sole discretion, desires the removal of any person or persons assigned by Contractor to perform work hereunder, Contractor shall remove such person or persons immediately upon receiving notice from Engineer.
Representation and Communication
Attention is directed to the provisions of Section 5-1.16, "Representative," of the Standard Specifications.
Traffic Control
Maintaining traffic shall conform to the provisions in Section 7-1.03, "Public Convenience," Section 7-1.04, "Public Safety," and Section 12-4, "Maintaining Traffic," of the Standard Specifications.
New Traffic Signals
The Contractor shall be required to coordinate with the Engineer on any new traffic signals installed by another contractor under contract with the County or City ("Agency Installed Traffic Signal"), or by another contractor under contract with a private party ("Developer Installed Traffic Signal") during the term of the Agreement. The County or City shall assume all responsibility for coordinating construction inspection of new traffic signals, whether an Agency Installed Traffic Signal or a Developer Installed Traffic Signal, up to, but prior to, final acceptance of work and traffic signal activation. When requested, the Contractor shall coordinate with the Engineer when notified that a new traffic signal is to be activated.
The Contractor shall participate in a walk-through of the new traffic signal improvements with the Engineer to verify that the improvements will function as designed. When scheduled, the Contractor shall attend the traffic signal activation with the Engineer, and shall participate in confirming that all components of the new traffic signal improvements are operational. Reviewing new traffic signals as identified above shall be considered non-routine extra work.
Contractor shall comply with all applicable provisions of the California Occupational Safety and Health Act of 1973, including any amendments thereto, and the rules, standards, orders and regulations prescribed by the Occupational Safety and Health Standards Board and the Division of Industrial Safety of the California Department of Industrial Relations. Contractor shall further comply with all other applicable safety laws, ordinances and regulations. Contractor shall provide proof of compliance, if requested by the County.
All work will be carried out with due regard for safety. The Engineer shall have the right to prohibit the operation of equipment by specific operators, as necessary, to maintain safety.
Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the County in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for these services, available at the County of Tuolumne Public Works and available from the California Department of Industrial Relations’ Internet web site at http://www.dir.ca.gov.
To be qualified to bid on, be listed in a bid proposal or engage in the performance of any public work contract subject to Labor Code section 1720, contractors and subcontractors must be registered with the Department of Industrial Relations. Please see http://www.dir.ca.gov/Public-Works/PublicWorks.html for more information. No contract will be entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Agreement.
These services are subject to compliance monitoring and enforcement by the Department of Industrial Relations. Each contractor and subcontractor must furnish certified payroll records to the Labor Commissioner at least monthly. It is the bidder’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this contract and applicable law.
The County is required to provide notice to DIR of any public work contract subject to prevailing wages within thirty (30) days of the award. Upon notice, the County will provide the DIR project number to the Contractor.
All bids submitted in response to this IFB shall be deemed public record. If Contractor desires to claim portions of its bid exempt from disclosure, Contractor shall clearly identify those portions with the word “Confidential” printed on the lower right-hand corner of the page. County will consider Contractor’s request for exemption from disclosure; however, County will make a decision based upon applicable laws. An assertion by Contractor that the entire bid, or a large portion of such, is exempt from disclosure will not be honored.
The Engineer has the right to determine when striping is required. The Engineer may determine the sequence of striping operations on all roads affected by this IFB and Agreement and the amount and the extent of the work to be performed by Contractor.
Attention is directed to Section 15, “Existing Facilities,” of the Standard Specifications.
Any addenda issued by the Engineer during the time of bidding, or forming a part of the documents issued to the bidder for preparation of its bid, shall be covered in the bid and shall be a part of the contract. Receipt of all addenda shall be acknowledged electronically via the County's e-Procurement Platform. It is the responsibility of the bidder to check the County website for any addenda.
The lowest responsive and responsible bidder will be determined by the total of the Base Bid Schedule. Bids that are mathematically and/or materially unbalanced may be rejected at the discretion of the County.
Bidders shall submit a complete bid for the Base Bid Schedule. Failure to submit a complete Base Bid Schedule may result in the bid being deemed non-responsive. Award will be made at the discretion of the County, subject to the availability of funds.
Please enter your License Number here. This will be verified against the state database
Please enter your Public Works Contractor DIR Number. This will be verified against the state database.
The bidder’s execution and endorsement by confirming this statement as part of the Bid Form shall also constitute an endorsement and execution of the following certifications which are a part of this document.
Please download the below documents, complete, and upload.
The following certification is required by the Equal Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7(b)(1)), and shall be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt).
Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b)(1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.
The bidder and, proposed subcontractor(s), hereby certifies that he has or has not, participated in a previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders 10925, 11114, or 11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President’s Committee on Equal Employment Opportunity, all reports due under the applicable filling requirements..
This small business questionnaire is included for statistical reporting only, and your answer neither affects your bid on this contract, nor will it be cause for penalty.
Are you certified as a “Small Business” by the Office of Small Business of the Department of General Services of the State of California?
These Statements and Questionnaire are part of the Bid Form. Confirming this statement shall also constitute signature of these Statements and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
In conformance with Public Contract Code section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury that the bidder
"Has" or "Has Not"
been convicted within the preceding three (3) years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code section 1101, with any public entity, as defined in Public Contract Code section 1100, including the Regents of the University of California or the Trustees of the California State University. The term “bidder” is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
The bidder shall place a check mark after “has” or “has not” in one of the blank spaces provided. The above Statement is part of the Bid Form. Signing this Bid Form on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making false certification may subject the certifier to criminal prosecution.
“I declare under penalty of perjury under the laws of the State of California that the statement made in the foregoing statement is true and correct.”
In accordance with Public Contract Code section 10162, the bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
If the answer is yes, explain the circumstances in the following space:
If the answer was "yes" above, explain the circumstances here (or type N/A).
In conformance with Public Contract Code section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor’s failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Please download the below document, complete, and upload.
This Noncollusion Declaration is part of the Bid Form. Signing this Bid Form on the signature portion thereof shall also constitute signature of this Noncollusion Declaration. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
This Noncollusion Declaration is part of the Bid Form. Confirming this Bid Form shall also constitute signature of this Noncollusion Declaration. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
To the County of Tuolumne:
The undersigned declares:
I am an authorized representative of my company, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information.
No contract will be entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.
Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.
Bidder further acknowledges:
Title 49, Code of Federal Regulations, Part 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, and manager:
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action (or type N/A).
Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Bid Form. Signing this Bid Form on the signature portion thereof shall also constitute signature of this Certification.
Please download Exhibit C – Cost Proposal from the Attachments to this Invitation for Bids (IFB), complete all required pricing information, and upload the completed form below. Failure to submit this exhibit may result in the Bid Proposal being deemed non-responsive.
The names of all persons interested in the foregoing bid as principals are as follows:
IMPORTANT NOTICE. If bidder or other interested person is corporation, state legal name of corporation, also names of the president, secretary, treasurer, and manager thereof; if a co-partnership, state true name of firm, also names of all individual copartners composing firm; if bidder or other interested person is an individual, state first and last names in full.
By my signature on this Bid Form, I certify, under penalty of perjury under the laws of the State of California, that the foregoing questionnaire and statements of Public Contract Code sections 10162, 10232 and 102851.1 are true and correct and that the bidder has complied with the requirements of Section 8103 of the Fair Employment and Housing Commission Regulations (Chapter 5, Title 2 of the California Administrative Code). By my signature on this Bid Form, I further certify, under the penalty of perjury under the laws of the State of California and the United States of America, that the Noncollusion Declaration required by Title 23 United States Code, Section 112 and Public Contract Code section 7106; and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension Certification are true and correct.
The Contractor’s license number and expiration date are stated under penalty of perjury.
Licensed in accordance with an act providing for the registration of contractors.
(Examples are insurance agents, professional architects and engineers, doctors, certified public accountants, lawyers, etc.). However, other professional Contractors, such as computer or software designers, and services providers such as claims administrators, should also have professional liability. If in doubt, consult with your risk management or insurance advisors.
The County of Tuolumne through its Public Works 'Division (“County”) is seeking bids from qualified firms to ________________________...
(Briefly describe the services to be provided here)
What is the initial term of the contract?
These services must be provided for a _________ term
Ex.) three (3) year
Ex.) ninety (90) day
Allow extensions for the resulting agreement?
With the option of a ___________ extension.
Ex.) two (2) year
Enter the contractor's License(s) required for this project here.
Ex.) Class A or C-32
Enter the Background for the Notice section here.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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