Active SLED Opportunity · NEW MEXICO · CITY OF GALLUP
AI Summary
City of Gallup seeks qualified EPC firms for turnkey delivery of a new 115 kV to 13.2 kV, 30 MVA electrical substation to improve system reliability and capacity in the Carbon Coal Road area. The project includes engineering, procurement, construction, commissioning, and project management.
The City of Gallup is soliciting proposals from qualified Engineering, Procurement, and Construction (EPC) firms to provide turnkey delivery of a new 115 kV to 13.2 kV, 30 MVA electrical substation located in the Carbon Coal Road area. The selected contractor shall serve as the single point of responsibility for all phases of project delivery, including engineering and design, permitting and regulatory coordination, equipment procurement, site development, civil and electrical construction, installation, testing, commissioning, startup, project management, training, and project closeout necessary to deliver a fully operational substation.
The project is a key capital improvement initiative intended to improve electric system reliability, increase system capacity, accommodate future load growth, and support continued economic development within the City of Gallup and the surrounding service area. The City seeks a highly qualified EPC contractor capable of providing a fully integrated, constructible, and schedule-driven solution while maintaining clear accountability for project quality, budget, schedule, safety, and successful project execution from initial design through final acceptance.
The Carbon Coal Substation project is being undertaken to support significant existing and anticipated electrical demand within the recently annexed Carbon Coal area of the City of Gallup. Planned developments within the area include a new regional hospital, trade port development, and continued residential, commercial, and industrial expansion, all of which require additional electric infrastructure to provide safe, reliable, and adequate electrical service.
Construction of the new substation is necessary to increase system capacity, improve reliability, maintain operational flexibility, and ensure the City's electric system can meet both near-term service demands and long-term load growth within this expanding service area. The project represents a major capital investment that will strengthen the City's electric distribution system while supporting economic development and critical public infrastructure.
This project is consistent with the City's commitments under the 2024 Supplemental Annexation Agreement, which provides for the coordinated planning, construction, and long-term operation of utility infrastructure necessary to serve the annexed area. The Carbon Coal Substation is a key component of that infrastructure and is essential to supporting future development within the corridor.
Given the size, complexity, and schedule requirements of this project, the City has elected to utilize a turnkey Engineering, Procurement, and Construction (EPC) delivery method. The selected contractor will serve as the single point of responsibility for all aspects of project delivery, providing complete accountability for engineering, procurement, construction, commissioning, and successful delivery of a fully operational substation. The City expects a collaborative approach that emphasizes quality, constructability, cost control, schedule adherence, safety, and effective project management throughout the duration of the project.
Firm Background and Organizational Stability
Provide a comprehensive description of your firm's history, including the number of years in operation, ownership structure, organizational structure, headquarters location, and overall financial stability. Explain how these factors demonstrate your firm's long-term stability, capacity, and ability to successfully deliver large-scale, capital-intensive electrical infrastructure projects.
Describe your firm's experience serving as the single point of responsibility for Engineering, Procurement, and Construction (EPC) projects, including the management and coordination of engineering, procurement, subcontractors, construction, testing, commissioning, startup, and project closeout.
Organizational Capacity
Demonstrate your firm's organizational capacity to successfully execute the Project, including:
Technical Expertise and Resources
Demonstrate your firm's technical expertise and available resources, including:
Project Management Capability
Demonstrate your firm's project management approach, including:
Construction and Field Support
Demonstrate your firm's ability to provide construction management and field support, including:
Subconsultant and Vendor Management
Demonstrate your firm's ability to effectively manage subconsultants, suppliers, manufacturers, and contractors, including:
Past Performance Demonstrating Capacity
Demonstrate your firm's capacity through successful completion of projects comparable in size, scope, and complexity, including:
Current Workload and Availability
Provide information regarding your firm's current and anticipated workload, including:
Performance on Past Projects
Demonstrate your firm's record of successfully delivering projects comparable in size, scope, and complexity to the proposed Project. Include evidence of successful project execution, including:
Client References
Provide references from utilities, municipalities, electric cooperatives, industrial clients, or other owners for comparable turnkey Engineering, Procurement, and Construction (EPC) substation projects completed within the past ten (10) years.
References should include:
Regulatory and Standards Expertise
Demonstrate experience applying applicable industry codes, standards, and regulatory requirements, including:
Safety Performance and Culture
Demonstrate your firm's commitment to maintaining a safe work environment throughout all phases of project delivery. Provide information regarding:
Relevant Experience
Demonstrate the qualifications and relevant experience of the proposed key personnel assigned to the Project. For each individual, describe their experience in the design, engineering, construction, testing, commissioning, and project management of electrical substations comparable in size and voltage class (115 kV and above).
Include experience involving:
Technical Expertise
Demonstrate the technical qualifications of the proposed key personnel, including experience with:
Roles and Responsibilities
Clearly identify the proposed project team and define the responsibilities of each key individual, including, at a minimum:
Describe how the proposed staffing plan supports successful execution of the Project and how responsibilities will be coordinated throughout all phases of project delivery.
Professional Credentials
Provide the professional qualifications of each proposed key individual, including:
Project Management Capability
Demonstrate the Project Manager's experience managing turnkey EPC electrical infrastructure projects, including:
Past Performance
Provide documentation demonstrating the successful performance of the proposed key personnel on similar projects, including:
Availability and Commitment
Provide a commitment regarding the availability of the proposed key personnel throughout the Project. Include:
Cost proposals will be evaluated for completeness, competitiveness, reasonableness, and overall value to the City. Pricing should include all labor, materials, equipment, engineering, procurement, construction, testing, commissioning, project management, and other services necessary to deliver a complete, turn-key fully operational facility.
Local/NM Resident/Veterans/ Native American Preference. Up to 10 points allowed if criteria met.
Bidder agrees that: All labor, work and materials done by the Contractor shall be warranted for a period of one (1) year.
Include both TECHNICAL AND COST proposals
Only upload COST proposal
Technical proposal will be uploaded in a separate entry (question).
Only upload TECHNICAL proposal
Cost proposal will be uploaded via a separate Vendor Question.
Proposer acknowledges having read and agreed to all Terms and Conditions contained in the RFP.
Please Attach Applicable Copy of your Certificate with response:
New Mexico Resident
New Mexico Veteran Resident
New Mexico Native American Resident
New Mexico Native American Veteran Resident
N/A
THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS IN WHOLE OR IN PART, TO WAIVE INFORMALITIES OR TECHNICALITIES AT ITS OPTION, AND TO ACCEPT THE PROPOSAL IT DEEMS TO BE IN THE BEST INTEREST OF THE CITY OF GALLUP.
The Offeror should provide a list of five (5) references of clients, preferably in the public sector, provided the same or similar type service. The reference list should include current clients for which similar services have been provided within the past three (3) years and provide a contact person, telephone number and email address. The City reserves the right to contact clients for reference checks.
The City reserves the right to contact any references whether listed or not; or make any investigation as deemed necessary
Please confirm that you meet the following qualifications:
All lead firms responding to this request must meet the following minimum qualifications:
If you are submitting a joint proposal you are required to download the below documents, complete, and upload.
If this is not a Joint Proposal please skip this question.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload with response
Please download the below documents, complete, and upload with response
Please download the below documents, complete, and upload with response
Contractor acknowledges that this project will require a Performance Bond at the time of award. Sample document attached.
Contractor acknowledges that this project will require a Payment Bond at the time of award. Sample document attached.
Do you have a conflict of interest or have been debarred/suspended as described below?:
If you answer yes you will be required to answer a follow up question.
CONFLICT OF INTEREST
As utilized herein, the term “Vendor” shall mean that entity submitting a proposal to City of Gallup in response to the above referenced bids/request for proposals. The authorized Person, Firm and/or Corporation states that to the best of his/her belief and knowledge: No employee or City Council member of the City of Gallup (or close relative), with the exception of the person(s) identified below, has a direct or indirect financial interest in the Vendor or in the proposed transaction. Vendor neither employs, nor is negotiating to employ, any City of Gallup employee, City Council member or close relative, with the exception of the person(s) identified below. Vendor did not participate, directly or indirectly, in the preparation of specifications upon which the quote or offer is made. If the Vendor is a New Mexico State Legislator or if a New Mexico State Legislator holds a controlling interest in Vendor, please identify the legislator: List below the name(s) of any City of Gallup employee, City Council member or close relative who now or within the preceding 12 months (1) works for the Vendor; (2) has an ownership interest in the Vendor (other than as an owner of less than 1% of Vendor’s stock, if Vendor is a publicly traded corporation); (3) is a partner, officer, director, trustee or consultant to the Vendor; (4) has received grant, travel, honoraria or other similar support from Vendor; or (5) has a right to receive royalties from the vendor.
DEBARMENT/SUSPENSION STATUS The Vendor certifies that it is not suspended, debarred or ineligible from entering into contracts with the Federal Government, or any State agency or local public body, or in receipt of a notice or proposed debarment from any Federal or State agency or local public body. The vendor agrees to provide immediate notice to City of Gallup’s Purchasing Department in the event of being suspended, debarred or declared ineligible by any department or agency of the Federal government, or any agency of local public body of the State of New Mexico, or upon receipt of a notice of proposed debarment that is received after the submission of the quote or offer but prior to the award of the purchase order or contract.
CERTIFICATION The undersigned hereby certifies that he/she has read the above CONFLICT OF INTEREST and DEBARMENT/SUSPENSION Status requirements and that he/she understands and will comply with these requirements. The undersigned further certifies that they have the authority to certify compliance for the vendor named and that the information contained in this document is true and accurate to the best of their knowledge.
Please provide details of the conflict of interest and/or Debarment/Suspension here:
The prospective contractor must disclose whether they, a family member or a representative of the prospective contractor has made a campaign contribution to an applicable public official of the City of Gallup or the State of New Mexico during the two years prior to the date on which the contractor submits a proposal or, in the case of a sole source or small purchase contract, the two years prior to the date the contractor signs the contract, if the aggregate total of contributions given by the prospective contractor, a family member or a representative of the prospective contractor to the public official exceeds two hundred and fifty dollars ($250) over the two year period.
THIS FORM MUST BE FILED BY ANY PROSPECTIVE CONTRACTOR WHETHER OR NOT THEY, THEIR FAMILY MEMBER, OR THEIR REPRESENTATIVE HAS MADE ANY CONTRIBUTIONS SUBJECT TO DISCLOSURE.
The following definitions apply:
“Applicable public official” means a person elected to an office or a person appointed to complete a term of an elected office, which has the authority to award or influence the award of the contract for which the prospective contractor is submitting a competitive sealed proposal or who has the authority to negotiate a sole source or small purchase contract that may be awarded without submission of a sealed competitive proposal.
“Campaign Contribution” means a gift, subscription, loan, advance or deposit of money or other thing of value, including the estimated value of an in-kind contribution, that is made to or received by an applicable public official or any person authorized to raise, collect or expend contributions on that official’s behalf for the purpose of electing the official to either statewide or local office. “Campaign Contribution” includes the payment of a debt incurred in an election campaign, but does not include the value of services provided without compensation or unreimbursed travel or other personal expenses of individuals who volunteer a portion or all of their time on behalf of a candidate or political committee, nor does it include the administrative or solicitation expenses of a political committee that are paid by an organization that sponsors the committee.
“Contract” means any agreement for the procurement of items of tangible personal property, services, professional services, or construction.
“Family member” means spouse, father, mother, child, father-in-law, mother-in-law, daughter-in-law or son-in-law.
“Pendency of the procurement process” means the time period commencing with the public notice of the request for proposals and ending with the award of the contract or the cancellation of the request for proposals.
“Person” means any corporation, partnership, individual, joint venture, association or any other private legal entity.
“Prospective contractor” means a person who is subject to the competitive sealed proposal process set forth in the Procurement Code or is not required to submit a competitive sealed proposal because that person qualifies for a sole source or a small purchase contract.
“Representative of a prospective contractor” means an officer or director of a 21 corporation, a member or manager of a limited liability corporation, a partner of a partnership or a trustee of a trust of the prospective contractor.
Please provide details
Contribution Made By:
Relation to Prospective Contractor:
Name of Applicable Public Official:
Date Contribution(s) Made:
Amount(s) of Contribution(s)
Nature of Contribution(s)
Purpose of Contribution(s)
--OR—
NO CONTRIBUTIONS IN THE AGGREGATE TOTAL OVER TWO HUNDRED FIFTY DOLLARS ($250) WERE MADE to an applicable public official by me, a family member or representative.
Do you take exception to any of the specifications, or terms and conditions in this solicitation? If you answer YES you will be asked to answer a follow up question.
EXCEPTIONS TO SPECIFICATIONS CITY OF GALLUP PURCHASING FORMAL BID NO. 2317 IN THE INTEREST OF FAIRNESS AND SOUND BUSINESS PRACTICE, IT IS MANDATORY THAT YOU STATE ANY EXCEPTIONS TAKEN BY YOU TO OUR SPECIFICATIONS. IF YOUR BID DOES NOT MEET ALL OF OUR SPECIFICATIONS, YOU MUST SO STATE ON THE SPACES PROVIDED BELOW. ATTACH ADDITIONAL PAGES AS NECESSARY.
Please detail the exceptions to the specifications here:
Enter Company FEIN here.
Enter Company NM Contractors License Number and Classification here. Attach copy of license to Vendor Questionnaire: Question 24
Enter Company NM Department of Workforce Solutions Number here. Attach copy of license to Vendor Questionnaire: Question 24
Please use this section to upload any and all project related documents i.e. Certificate of Insurance, NM CID Licenses, NM Workforce Solutions Certificate of Registration, City of Gallup Business License, NM Resident Contractor Certificate, etc.
Enter a brief one or two paragraph description or summary of the project, which shall include Project Location. (Typically the first paragraph of the SOW could suffice)
EXAMPLE: This project consists of installing approximately 7,100 linear feet of 16-inch CL350 ductile iron waterline as shown on the contract drawings. Work will include installation of 30” O.D. 0.375” wall steel casing with internal locking 16” CL350 ductile iron pipe by jack and bore under US-491, tie-in connections to existing 16-inch ductile iron waterlines, the installation of a 2-inch water service, and will include installation of 16-inch gate valves, combination air release valves, removal and replacement of existing water lines may be required to meet minimum bury and separation at crossings. Fittings as required to meet horizontal and vertical deflections. Erosion control devices including gabions, wire enclosed rip-rap and soil reinforcement mat installation will be required. Installation of import fill and grading will be required. Traffic control will be required. Work will include trenching, backfilling, compaction, material hauling, and material testing. Rock excavation will be required. Advertisement and notification of water shut-off(s) of all affected customers 48 hours prior to shut-off is included in this project.
This project is located North of Gallup, New Mexico within and adjacent to US-491 Right-of-Way between the intersections of US- 491 with 9th Street and North Chino Loop (County Road 7).
Location to pick up hard copy plans and specifications
Location to pick up hard copy plans and specifications
Location to pick up hard copy plans and specifications
Will bids be accepted only through the eProcurement Portal? (recommended)
Enter dollar amount ex: $250.00
Please enter date of advertisement. MM/DD/YYYY
Please enter the number of calendar days allowed for project completion (in written and numerical form) Your answer will populate the bold letters in the example below
EXAMPLE: The Bidder must agree to commence work on a date to be specified in a written “Notice to Proceed” issued by the Engineer and to fully complete the project within one hundred and eighty (180) calendar days thereafter, including weather delays.
Dollar amount per consecutive day project not completed after project completion date.
Shall be five thousand dollars ($5,000) or one-half of one percent of the architect's or engineer's estimate of the total project cost, including alternatives, whichever is greater.
Is this project subject to Gallup's General Conditions
Are Special Conditions required for this project?
Example:
All lines and grades for preliminary layout of the work will be established by the Owner’s representative (Engineer), but the Contractor shall provide such material and give such assistance as may be required. After the preliminary layout of the work has been accomplished, the Contractor shall, at their own expense, furnish all labor, materials and supplies for detail, layout and location of work and shall be responsible for constructing the work to the established lines and grades. The Contractor shall give notice to the Owner for lines and grades at least two (2) working days prior to the time he/she plans to commence work. The Contractor shall be responsible for protecting and preserving established line and grade controls.
The Engineer will provide the following construction staking:
1. Offsets for major structures with cuts and fills
2. Utility lines – centerline or offset stakes at approx. 50 ft., P.I.’s and appurtenances, control for grade stakes where grade is called for.
Occasional stake replacement required when stakes are unavoidably lost due to construction will be replaced by the Engineer, provided however, that the cost of stake replacement due to carelessness or inattentive construction around survey control will be deducted from Payment to the Contractor.
Random bench marks will be established for use by the Contractor. The Contractor will be responsible for bluetop staking for subgrade and base course. Detailed measurements and elevations for structures and pipelines shall be the responsibility of the Contractor with occasional checks by the Engineer.
Blue Top construction staking requirements by the Contractor shall be considered incidental to the project.
(Value entered by default)
(Value entered by default)
Marc DePauli
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.