SLED Opportunity · VIRGINIA · RICHMOND PUBLIC SCHOOLS
AI Summary
Invitation for bids to replace roofs at two Richmond Public Schools facilities, including all labor, materials, and equipment.
The purpose of this Sealed Invitation for Bids (IFB) is to solicit bids for all labor, materials, and equipment necessary to provide replacement roof's at Frances W. McClenney Elementary School and Maymont Preschool.
The School Board of the City of Richmond does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment in the performance of its procurement activity.
Please use the See What Changed link to view all the changes made by this addendum.
The Two School Roof Replacement Project is being proposed to replace the roof of Frances W. McClenney Elementary School and Maymont Preschool due to age and deterioration based on a facilities condition assessment.
The Project Manual (Attachment B), to include Specifications, and Drawings (Attachment C) can be found in the attachments section in this IFB.
Information regarding use of a brand name is addressed in Section 7.4 of the Special Terms and Conditions. Variance in specifications deemed not to be material, in the sole discretion of the School District, may be allowed in determining the lowest responsive and responsible bidder.
Any response to this solicitation shall be valid for a period of sixty (60) days. At the end of the sixty (60) days, the response may be withdrawn at the written request of the Bidder. If the bid is not withdrawn at that time, it shall remain in effect until an award is made or the solicitation is cancelled.
Pursuant to the Americans with Disabilities Act (ADA), any person requiring special accommodations to participate in this proceeding should contact the Division of Procurement & Property Management Contract Specialist no later than one (1) business day prior to bid opening or the scheduled event. If you are hearing or speech impaired, please complete the ADA Accommodation Request Form at https://www.rvaschools.net/talent-office/employee-relations/americans-with-disabilities-act-accommodations and contact the Division by submitting it to adarequest@rvaschools.net.
This Contract may be modified in accordance with §2.2-4309 of the Code of Virginia. Such modifications may only be made by the representatives authorized to do so or their duly authorized designees. No modifications to this Contract shall be effective unless in writing and signed by the duly authorized representative of both parties. No term or provision hereof shall be deemed waived and no breach excused unless such waiver or consent to breach is in writing.
Any contract issued on a firm fixed price basis may not be increased more than twenty- five percent (25%) or $50,000, whichever is greater, without the approval of the Chief Operating Officer or authorized designee.
Authorized Representatives:
RICHMOND PUBLIC SCHOOLS
Jason Kamras, Superintendent or Designee
Richmond Public Schools
301 North 9th Street -17th Floor
Richmond, VA 23219
With a copy to:
Melissa Wease, Director
Richmond Public Schools
Department of Procurement and Property Management
2325 Maury Street
Richmond, Virginia 23224
CONTRACTOR
As provided in Vendor Questionnaire
Bidders are reminded that changes to the solicitation in the form of addenda are often issued between the issue date and the due date. All addenda must be acknowledged as part of the proposal submission. Failure to acknowledge an addendum may result in the proposal being declared non- responsive. Notice of addenda will be posted on via School District's e-Procurement Portal. It is the bidder's responsibility to monitor ascertain the existence of addenda.
To receive notifications regarding the Addenda, click on "Follow" on the Public Project Page: https://procurement.opengov.com/portal/rvaschools/projects/233697.
If awarded a Contract, the Undersigned agrees to complete the work within the following consecutive calendar days from the date of receipt of written Notice to Proceed:
1. Final Completion: 60 days
| Release Project Date: | March 11, 2026 |
| Pre-Bid Meeting (Non-Mandatory): | March 23, 2026, 10:00am Maymont Preschool, 1211 S. Allen Avenue Richmond, Virginia 23220 |
| Question Submission Deadline: | March 30, 2026, 5:00pm |
| Question Response Deadline: | April 2, 2026, 1:00pm |
| Bid Submission Deadline: | April 10, 2026, 1:00pm |
Each bid shall be accompanied by a bid bond from a Surety company satisfactory to the Richmond Public Schools Attorney, or designee, or a Certified Check, made payable to: City of Richmond in an amount equal to five percent (5%) of the total bid price. Attorneys-in-fact who sign bid bonds must file with each bond a certified and effective dated copy of their power of attorney. Each bid bond and the accompanying power of attorney should bear the same date. In case of the failure of the bidder to execute the contract within the prescribed time, RPS may, at its option consider the bidder in default, in which case the bid bond accompanying the bid shall become the property of RPS.
It is understood and agreed that, in the event a contract is awarded for the services included in this proposal, no indications of such services to the Richmond Public Schools will be used in any way in product literature or advertising unless with written approval of the School Board.
Mary Beth Reed
Construction Procurement Manager
2325 Maury Street
Richmond,VA 23224
Email: mreed3@rvaschools.net
Phone: (804) 621-1913
This solicitation and any contract resulting from this solicitation shall be governed and construed in accordance with Virginia law without taking into account conflicts of laws rules. The parties hereto expressly agree that the proper forum for adjudication of matters arising under or relating to the contract resulting from this solicitation shall be the Circuit Court of the City of Richmond and/or any federal courts located in and/or that serve the City of Richmond. The RPS may at its discretion, and if agreeable to the Contractor, resolve any issues in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR) procedures (Code of Virginia, § 2.2-4366). The Contractor shall comply with applicable federal, state and local laws and regulations.
All work shall be performed in accordance with the official plans and specifications as noted below:
Mary Beth Reed
Construction Procurement Manager
Richmond, VA 23224
Email: mreed3@rvaschools.net
Phone: (804) 621-1913
In accordance with the Code of Virginia, Section 2.2-4315, as amended, unless otherwise provided in the Invitation for Bid, the name of a certain brand, make or manufacturer shall not restrict bidders to the specific brand, make, or manufacturer named and shall be deemed to convey the general style, type, character, and quality of the article desired. Any article that RPS, in its sole discretion, determined to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted.
Unless otherwise provided in the Invitation for Bid, no proposed equal will be considered prior to receipt of bids. If bidding a proposed equal, the bidder is responsible to clearly and specifically identify the article being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable RPS to determine if the article offered meets the requirements of the solicitation. Failure to furnish adequate data for evaluation purposes may result in declaring a bid nonresponsive. Unless the bidder clearly indicates in the bid that the article offered is an equal, such bid will be considered to offer the brand name referenced in the solicitation. It shall be understood that the burden of proof for an equal article shall be and remain the sole responsibility of the bidder. RPS's failure to object to a manufacturer will not constitute a waiver of any of the requirements of the contract documents, and all products furnished must conform to such requirements. The Contractor shall be responsible for making all changes in the work necessary to adapt and accommodate “equal” products which are submitted and accepted in lieu of the products whose name and model numbers are specified and around which the drawings, where applicable, were developed. The necessary changes shall be made at the Contractor’s expense. The Contractor shall submit sufficient data concerning the proposed equal products and resulting necessary changes to the project to RPS documenting that the proposed product(s) can be properly integrated with the project.
By submitting its bid, Bidder certifies to the Richmond Public Schools that it will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, § 2.2-4343.1E).
In every contract over $10,000, the provisions in A. and B. below apply:
At Frances W. McClenney ES, a stair scaffolding shall be erected to access the roof. No interior access to roof will be allowed.
The public bid opening will be held virtually by RPS and will begin approximately 5 minutes after the scheduled Bid Submission Deadline: 1:00 pm on Friday, April 10, 2026. More details and a link to the meeting can be found below:
Public Bid Opening, IFB 26-7148-02, Two School Roof Replacement Project
Friday, April 10 · 1:00 – 2:00pm
Time zone: America/New_York
Google Meet joining info
Video call link: https://meet.google.com/zxd-xtqk-per
Or dial: (US) +1 929-324-1745 PIN: 684 425 956#
More phone numbers: https://tel.meet/zxd-xtqk-per?pin=4363374920926
By entering into a contract, the contractor conveys, sells, assigns, and transfers to RPS all rights, title and interest in and to all causes of the action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by the RPS under said contract.
Change Orders must be approved by RPS designee prior to work being performed.
All materials used for the manufacture or construction of supplies, materials, or equipment covered by this solicitation shall be new. Unless otherwise provided in this solicitation, products must be new, the latest model, the best quality, and the highest grade workmanship.
A contract shall not be assignable by the contractor in whole or in part without the written consent of RPS.
Upon the award or decision to award a contract as a result of this solicitation, RPS will publicly post such notice on the School District's e-Procurement Portal for a minimum of 10 days.
The Contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment. RPS or State auditors shall have full access to and the right to examine any of the Contractor’s program material during said period. RPS further reserves the right to review, on demand and without notice, all files of any subcontractor employed by the Contractor to provide services or commodities under this Contract where payments by RPS are based on records of time, salaries, materials or actual expenses. In cases where the Contractor maintains multiple offices, records to be audited should be maintained locally or be deliverable to a location in the Metro-Richmond area.
A contractor organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law. Any business entity described above that enters into a contract with a public body pursuant to the Virginia Public Procurement Act shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. A public body may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section.
The date of commencement shall be established in a written Notice to Proceed issued by RPS.
The descriptions of items in the specifications are equally as important as the manufacturer’s model/product numbers. If the bidder finds any inconsistency between the manufacturer’s model/product numbers and the description, the bidder shall notify the RPS Procurement Department prior to the submission of the bid.
It is understood and agreed between the parties herein that RPS shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this contract.
If any prospective Bidder has questions about the specifications or other solicitation documents, the prospective Bidder must utilize via School District's e-Procurement Portal's Question & Answer feature by 5:00 pm on Monday, March 30, 2026 . Any revisions to the solicitation will be made only by addendum issued by the contract officer.
The Contractor shall immediately report to RPS, in writing, any discrepancies found between the contract documents and site conditions or any alleged inconsistencies or ambiguities in the contract documents. RPS will promptly address such alleged inconsistencies or ambiguities in writing. Work done by the Contractor after the discovery of such discrepancies, inconsistencies, or ambiguities shall be done at the Contractor's risk.
Changes can be made to the contract in any of the following ways:
In accordance with §2.2-4363 of the Code of Virginia, contractual disputes shall be resolved according the Virginia Public Procurement Act.
At the conclusion of the work, the Contractor shall demonstrate to RPS’s authorized representative that the work is fully operational and in compliance with contract specifications and codes. After the final inspection is conducted, RPS shall provide the Contractor with a punch list that the Contractor shall complete. Deficiencies will be promptly and permanently corrected prior to final acceptance of the work, and shall be the full responsibility of the Contractor.
The Contractor shall certify that it, its employees, and all other persons, including subcontractors and suppliers, who will have direct contact with students on school property during regular school hours or during school-sponsored activities have not been convicted of a violent felony set forth in the definition of barrier crime in Code of the Virginia §19.2-392.02.A, any offense involving the sexual molestation or physical or sexual abuse or rape of a child, or any crime of moral turpitude. The Contractor shall execute the appropriate certification.
Pursuant to Code of Virginia §22.1-296.1, any person making materially false statements regarding offenses which are required to be included in the certification shall be guilty of a Class 1 misdemeanor and, upon conviction, the fact of such conviction shall be grounds for the revocation of the contract to provide such services. Richmond Public Schools shall not be liable for materially false statements regarding the certifications required under this provision.
Unless stated otherwise in the solicitation, Bidders shall state prices in US dollars.
Contractor agrees to indemnify RPS, its officers, agents, and employees for any loss, liability, cost, or reasonable settlement cost incurred as a result of any claims, damages, and actions of any kind or nature, whether at law or in equity, arising from or caused by the use of any materials, goods, or equipment of any kind or nature furnished by the contractor/any services of any kind or nature furnished by the contractor, provided that such liability is not attributable to the sole negligence of the using agency or to failure of the using agency to use the materials, goods, or equipment in the manner already and permanently described by the contractor on the materials, goods or equipment delivered.
By submitting its bid, Bidder certifies that it is not currently debarred suspended or otherwise excluded from submitting offers on contracts by any public body of the Commonwealth of Virginia, nor is it an agent of any person or entity that is currently debarred from submitting offers on contracts by a public body of the Commonwealth of Virginia or by an agency of the United States of America.
In case of failure to deliver goods or services in accordance with the contract terms and conditions, the RPS, after due oral or written notice, may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which RPS may have.
During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order so that the provisions will be binding upon each subcontractor or vendor.
For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.
It shall be the responsibility of the Contractor to apply for and diligently pursue the applicable Building Permits from the City of Richmond. It shall be the responsibility of the Owner to pay for the Building Permits. However, in a cooperative and expedient effort, the Owner may apply and pay for the Building Permits prior to receipt of bids and should not be included in the bid amount.
The contractor shall be responsible for completely supervising and directing the work under this contract and all subcontractors that he may utilize, using his best skill and attention. Subcontractors who perform work under this contract shall be responsible to the prime contractor. The contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees.
By submitting its bid, Bidder certifies that its proposal is made without collusion or fraud and that it has not offered or received any kickbacks or inducements from any other vendor, supplier, manufacturer or subcontractor in connection with its proposal, and that it has not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.
In accordance with federal laws, the laws of the Commonwealth of Virginia, and the policies of the School Board of the City of Richmond, Richmond Public Schools does not discriminate on the basis of sex, race, color, age, religion, disability, or national origin in the provision of employment and services. Richmond Public Schools operates equal opportunity and affirmative action programs for students and staff. Richmond Public Schools is an equal opportunity/affirmative action employer.
Pursuant to the requirements of § 2.2-5514 of the Code of Virginia, at all times during its performance of this Contract, Supplier is prohibited from providing, whether directly or indirectly through subcontractors, any hardware, software, or services that have been prohibited for use on federal government systems by the U.S. Department of Homeland Security.
By submitting its bid, Bidder certifies that it does not and shall not during the performance of this contract for goods and services in the Commonwealth, knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986 (the “Act”) or otherwise violate the provisions of the Act.
The Contractor shall provide a supervisor at each job site who is competent, qualified, has authority over the worksite, and who is familiar with policies, regulations, and standards applicable to the work being performed. The supervisor shall be capable of identifying existing and predictable hazards in the surroundings or working conditions which are hazardous or dangerous to employees or the public, and shall be capable of ensuring compliance with all applicable safety and health regulations, and shall have the authority and responsibility to take prompt corrective measures, which may include removal of the Contractor’s employees from the work site. This supervisor shall be accessible by the RPS Project Manager, RPS Procurement Department, and RPS Department of Risk Management.
By signing and submitting a proposal under this solicitation, the Bidder certifies that if awarded the contract, it will have the following insurance coverage at the time the contract is awarded. For construction contracts, if any subcontractors are involved, the subcontractor will have workers’ compensation insurance in accordance with §§ 2.2-4332 and 65.2-800 et seq. of the Code of Virginia. The Bidder further certifies that the contractor and any subcontractors will maintain these insurance coverage during the entire term of the contract and that all insurance coverage will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.
It shall be the responsibility of the Contractor(s) to comply with all applicable requirements of the OSHA Hazard Communication Standard 1910.1200, as enforced by the Virginia Department of Labor & Industry – VOSH. This shall include as a minimum, furnishing safety data sheets (SDS) for all hazardous chemicals brought onto, produced, used, or stored on RPS property, ensuring that all containers are appropriately labeled in accordance with the standard, and identifying the methods that will be used to inform RPS of any precautionary measures that need to be taken to protect employees during normal work operations and foreseeable emergencies.
| Profession/Service | Limits |
| Accounting | $1,000,000 per occurrence, $3,000,000 aggregate |
| Architecture | $2,000,000 per occurrence, $6,000,000 aggregate |
| Asbestos Design, Inspection or Abatement Contractors | $1,000,000 per occurrence, $3,000,000 aggregate |
Health Care Practitioner (to include Dentists, Licensed Dental Hygienists, Optometrists, Registered or Licensed Practical Nurses, Pharmacists, Physicians, Podiatrists, Chiropractors, Physical Therapists, Physical Therapist Assistants, Clinical Psychologists, Clinical Social Workers, Professional Counselors, Hospitals, or Health Maintenance Organizations.) | $2,150,000 per occurrence, $4,250,000 aggregate (Limits increase each July 1 through fiscal year 2031per Code of Virginia § 8.01-581.15.) |
| Insurance/Risk Management | $1,000,000 per occurrence, $3,000,000 aggregate |
| Landscape/Architecture | $1,000,000 per occurrence, $1,000,000 aggregate |
| Legal | $1,000,000 per occurrence, $5,000,000 aggregate |
| Professional Engineer | $2,000,000 per occurrence, $6,000,000 aggregate |
| Surveying | $1,000,000 per occurrence, $1,000,000 aggregate |
If requested, the bidder shall submit the following information to RPS within seven days of notification:
Prior to the award of the contract, RPS will notify the bidder in writing if, after due investigation, RPS has reasonable objection to any such proposed person or entity. If RPS has reasonable objection to such proposed person or entity, the bidder may submit an acceptable substitute person or entity. RPS may, at its discretion, accept the substitution, or may disqualify the bidder. In the event of disqualification under this sub-paragraph, bid security will not be forfeited. Persons and entities proposed by the bidder and to whom RPS has made no reasonable objection under the provisions of sub-paragraph (c) must be used on the work for which they were proposed and shall not be changed except with the written consent of RPS.
During the conduct of this solicitation, no Bidder shall initiate contact with any representative of RPS not specifically allowed herein concerning the conduct of this solicitation. Any contact with an RPS representative not specifically allowed herein is prohibited and may result in disqualification from the procurement process.
The Contractor shall supervise and direct the work, using their best skill and attention. The Contractor shall be solely responsible for all construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the work under the Contract. The Contractor shall be responsible to RPS for the acts and omissions of his employees, subcontractors, and their agents and employees, and other persons performing any of the work under a contract with the Contractor.
A bidder or contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, faith-based organizational status, any other basis prohibited by state law relating to discrimination in employment or because the bidder employs ex-offenders unless the state agency, department or institution has made a written determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, the public body shall offer the individual, within a reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an alternative provider.
RPS reserves the right to conduct any test/inspection it may deem advisable to assure that goods and/or services conform to the specifications in the contract documents. RPS reserves the right to employ an independent testing laboratory to conduct tests of materials, etc. as RPS may deem necessary to assure complete compliance with the requirements of the specifications. The Contractor shall offer full cooperation with personnel in the employ of RPS in making these tests. If such goods and services are found to be defective in any respect, due to the fault of the Contractor or his subcontractors, the Contractor shall defray all the expenses of uncovering the work, of examination and testing, and of satisfactory reconstruction.
The Contractor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by the operations. The Contractor shall maintain all access roads and walks clear of debris, materials, and equipment during the course of the work. All streets, drives, walks, fences, trees, poles, antennae, and the like where disturbed, removed, or damaged shall be replaced, returned, or repaired such that the facility and its appurtenances are left in the same condition after completion of the work as it was before operations began. Debris shall be disposed of by the end of every working day and not stockpiled. Beverage cans, bottles, lunch refuse, cigarette debris, etc. will not be tolerated on the job site except by immediate and proper removal of the same on a daily basis. At the final completion of the work, the Contractor shall remove all waste materials and rubbish from and about the project site as well as all tools, construction equipment, machinery and surplus materials. RPS does not supply trash containers for debris disposal.
In accordance with the Code of Virginia Section 54.1-1100, as amended, contractors that for a fixed price, commission, fee, or percentage undertake to bid upon, or accepts, or offers to accept, orders or contracts for performing, managing, or superintending in whole or in part, the construction, removal, repair or improvement of any building or structure permanently annexed to real property owned, controlled, or leased by him or another person or any other improvement to such real property, are required to hold a business license issued by the Virginia Board for Contractors, phone (804)367-8511. If a Bidder shall fail to obtain the required license prior to submission of a bid, the bid shall not be considered.
Class of License Definitions:
Class A Contractor – perform or manage construction, removal, repair, or improvements when (i) the total value referred to in a single contract or project is $120,000 or more, or (ii) the total value of all such construction, removal, repair, or improvements undertaken by such person within any 12-month period is $750,000 or more.
Class B Contractor – perform or manage construction, removal, repair, or improvements when (i) the total value referred to in a single contract or project is $10,000 or more, but less than $120,000, or (ii) the total value of all such construction, removal, repair or improvements undertaken by such person within any 12-month period is $150,000 or more, but less than $750,000.
Class C Contractor – perform or manage construction, removal, repair, or improvements when (i) the total value referred to in a single contract or project is over $1,000 but less than $10,000, or (ii) the total value of all such construction, removal, repair, or improvements undertaken by such person within any 12-month period is less than $150,000. The Board shall require a master tradesmen license as a condition of licensure for electrical, plumbing and heating, ventilation and air conditioning contractors.
The Contractor license shall have the appropriate specialty classification that is predominant for the respective work.
Contractor is required to possess a Class A Contractor’s Business License for this project.
The following General Terms and Conditions APPLICABLE LAWS AND COURTS, ANTI-DISCRIMINATION, ETHICS IN PUBLIC CONTRACTING, IMMIGRATION REFORM AND CONTROL ACT OF 1986, DEBARMENT STATUS, ANTITRUST, MANDATORY USE OF FORMS AND TERMS AND CONDITIONS, CLARIFICATION OF TERMS and PAYMENT shall apply in all instances. In the event there is a conflict between any of the other General Terms and Conditions or any Special Terms and Conditions in this solicitation, the Special Terms and Conditions shall apply.
Per VPPA § 2.2-4330 (as amended)
Proprietary information or trade secrets in connection with this procurement transaction shall not be subject to public disclosure under the Virginia Freedom of Information Act, subject to the limitations therein; however, the protections of this section must be invoked prior to or upon submission of data or materials, and must identify the data or other materials to be protected and state the reasons why protection is necessary. (Code of Virginia § 2.2-4342(F)).
RPS may make such reasonable investigations as deemed proper and necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to RPS all such information and data for this purpose as may be requested. RPS reserves the right to inspect the firm’s physical plant prior to award to satisfy questions regarding the bidder’s capabilities. RPS further reserves the right to reject any bid if the evidence submitted by or investigations of such bidder fails to satisfy RPS that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.
Any damage to existing utilities, equipment, or finished surfaces resulting from the performance of the contract shall be repaired, to RPS’s satisfaction, at the Contractor’s expense.
If any provision of the Scope of Work, General Terms and Conditions or Special Terms and Conditions be held invalid, such holding shall not affect the remaining provisions.
Pursuant to Code of Virginia, §2.2-4311.2 subsection B, a bidder or offeror organized or authorized to transact business in the Commonwealth
pursuant to Title 13.1 or Title 50 is required to include in its bid or proposal the identification number issued to it by the State Corporation Commission (SCC).
Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is required to include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized. Any bidder or offeror that fails to provide the required information may not receive an award.
Sales to RPS are normally exempt from State sales tax. State Sales and Use tax certificates of exemption, Form ST-12, will be issued upon request. Delivery against this contract shall be free of Federal excise and transportation taxes. RPS excise tax exemption registration number is 54-1804146. (Applicable to goods only.)
If sales or deliveries against the contract are not exempt, the contractor shall be responsible for the payment of such taxes unless the tax law specifically imposes the tax upon the buying entity and prohibits the contractor from offering a tax-included price.
RPS may terminate this contract in one (1) of two (2) methods:
By submitting a response, the bidder hereby warrants and certifies that –
In compliance with this Invitation for Bids and to all the conditions imposed therein, the bidder hereby agrees to furnish all goods and services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation. If the Bidder knowingly makes a material misrepresentation in submitting information to the School Board, such misrepresentation will be sufficient grounds for rescinding an award to the Bidder.
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
By confirming, the company agrees to provide appropriate insurance and/or bonding information as required for any resulting contract upon award.
Contractor is required to possess a Class A Contractor’s Business License for this project as noted in Special Terms and Conditions.
Provide contractor license number below and classification/specialties below:
Note: The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid non-responsive.
By confirming, the vendor agrees the following:
The vendor must have the capability and capacity in all respects to satisfy fully all of the contractual requirements.
Indicate the length of time you have been in business providing this type of good or service.
Indicate below a listing of at least three (3) current or recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. Include the following information for each reference:
By confirming, the company agrees they currently have skilled technicians and maintains appropriate staffing levels to service the contract upon award.
Delays caused due to lack of staffing are unacceptable.
The Contractor shall certify that Contractor, Contractor's employees, and all other persons who will have direct contract with students on school property during regular school hours or during school- sponsored activities have not been convicted of a violent felony set forth in the definition of barrier crimes in Code of Virginia §19.2-392.02. A., any offense involving the sexual molestation or physical or sexual abuse or rape of a child, or any crime of moral turpitude. In accordance with this paragraph, Contractor shall execute the certification and submit the certification contemporaneously with this executed Contract.
Pursuant to Code of Virginia §22.1-296.1, any person making a materially false statement regarding offenses which are required to be included in the certification referenced above shall be guilty of a Class 1 misdemeanor and, upon conviction, the fact of such conviction shall be grounds for the revocation of the contract to provide such services and, when relevant, the revocation of any license required to provide such services. Richmond Public Schools shall not be liable for materially false statements regarding the certifications required under this Contract.
Contractor hereby certifies that neither Contractor, nor any of Contractor’s officers, directors, or executive employees maintain a financial or familial relationship with any person acting for, or employed by, the School Board or Richmond Public Schools (“RPS”).
To that extent that such relationships exist, Contractor shall reveal the relationship below by describing the nature of the relationship and identifying the person with whom such relationship exists.
Please complete and execute the certification statement(s) below.
List the following for each RPS/School Board Employee:
Select the information you would like display.
Select all that apply
Q (Estimate): Can you provide an estimate/budget information?
A: In accordance with the Code of Virginia 2.2-4342, RPS does not provide cost estimates.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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