Umbrella Shelter Replacement Shelters

The Lakeland Area Mass Transit District (District or LAMTD) hereby requests Sealed Proposals for Bus Shelters

Project Details

• Reference ID: 26-019
• Department: Maintenance; Fleet; Facilities; IT
• Department Head: Jay Steinbauer (Director)

Important Dates

• Questions Due: 2026-05-13T18:00:00.000Z
• Answers Posted By: 2026-05-27T18:00:00.000Z
• Pre-Proposal Meeting: 2026-04-30T14:00:00.000Z — Teleconference Via Microsoft Teams

Evaluation Criteria

• Minimum Criteria (50 pts) —

  Provide evidence that the Proposer meets the minimum requirements criteria that is set forth in Notice for Publication, if any, such as copies of the State of Florida Certificate of Status or Good Standing and all of the Required Forms and Certifications from Section VII.

  "Proposers must be in good standing and authorized to transact business in the State of Florida, and must not be listed in the System for Award Management (SAM) as an excluded party. In addition, all licenses required for Proposers whose businesses and professions are regulated by the Florida Department of Business and Professional Regulation must be active and current at the time of the proposal submission. Failure to demonstrate compliance will result in being deemed non-responsive.

  In addition, all licenses required for Proposers whose businesses and professions are regulated by the Florida Department of Business and Professional Regulation must be active and current at the time the Proposal is submitted. Proposer to provide copies of all licenses.
  Failure to demonstrate compliance may result in being deemed non-responsive."

  A responsible offeror is one who affirmatively demonstrates to the District that it has adequate financial resources and the requisite capacity, capability, and facilities to perform the contract within the delivery period or period of performance, has a satisfactory record of performance on other comparable projects, has a satisfactory record of integrity and business ethics, and is otherwise qualified and eligible to receive award under the solicitation and laws or regulations applicable to the procurement.

• Determination of Responsiveness (50 pts) —

  Bid responsiveness determination involves evaluating a bid to ensure it complies with all material requirements of the solicitation, focusing on whether the bid itself conforms to the administrative and technical requirements outlined in the bidding documents. A responsive offer is one which follows the requirements of the solicitation, includes all documentation, is submitted in the format outlined, submitted on time, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in offer being deemed non-responsive.

• Overall Qualification of the Firm (5 pts) —

  The Proposer shall demonstrate overall qualification of the firm based on past contract experience and organization structure.

  • Provide examples of recent similar contracts held by the firm to include a minimum of three (3) references of projects of similar scope.
  • Describe the Proposer's history, length of time in business, locations, number of employees, types of services offered, and summary of its direct experience in providing the services described in the Solicitation.
• Qualification of Key Staff (5 pts) —

  The Proposer shall:

  • Include an organizational chart for all key staff, identifying the individual staff member’s firms and office locations. Include sub-consultants and identify DBE on the organizational chart.
  • Include resumes of all key personnel included in the organizational chart to demonstrate their respective the expertise, experience, and qualifications. Resumes may not exceed one (1) page per individual. Resumes should identify each individual’s firm. Each resume should only include qualifications and experience relevant to the Project.
  • Identify the individual who will assume primary responsibility (Project Manager) for the Project. Demonstrate that this individual is experienced in work similar to that proposed herein.
• Demonstrate Experience and Availability of Key Staff (5 pts) —

  The Proposer shall demonstrate experience with major transportation infrastructure projects in the State of Florida or elsewhere as listed in the Scope of Work.

  • Provide specific examples of projects performed with similar size, scope and complexity to the solicitation's Scope of Work. (minimum of 3)
  • Include a description of the availability of all key personnel and key subcontractors included in the organizational chart. The period of performance is estimated to commence three months post proposal submission and will extend twelve (12) months after and provide sufficient information so reviewers can determine for themselves the availability of proposed key staff members. Any significant commitment of listed personnel which could conflict with their availability for the Project should be clearly shown, and planned contingencies to deal with such conflicts, if they occur, must be noted.
• Methodology & Work Plan (10 pts) —

  The Proposer shall explain their understanding of the tasks provided in the Scope of Work. Explain the technical methodologies they propose to adopt and demonstrate the compatibility of those methodologies with the proposed approach. Identify state‐ of‐the‐art practices in the industry via examples of similar tasks, projects, or studies that they have completed .

• Project Management (10 pts) —

  The Proposer shall describe in detail a plan to accomplish the requirements of the project. Include the major tasks that will be required, and provide a proposed timeline required to complete those tasks. The Proposer shall describe in detail understanding of possible project challenges and barriers, then propose an approach to overcoming those barriers.

• Quality Assurance/Quality Control (5 pts) —

  Proposer shall detail the processes and procedures the firm has in place to assure quality assurance and quality control, in addition to the reporting mechanisms to the LAMTD detailing internal process for addressing oversight.

• Price Evaluation (60 pts) —

  Lowest calculated bidder gets the maximum Price Points.

Submission Requirements

• Minimum Requirements (required) —

  Bidders must be in good standing and authorized to transact business in the State of Florida; must not be listed in the System for Award Management (SAM) as an excluded party; and must demonstrate compliance with any other minimum requirements as stated in the Scope of Work and/or Instructions to Bidders.  Each Bid must include a copy of the Bidder’s State of Florida Certificate of Status or Good Standing and a copy of all necessary licenses, registrations or certifications that are required to perform the Work.   
  
  In addition, all licenses required for Bidders whose businesses and professions are regulated by the Florida Department of Business and Professional Regulation must be active and current at the time the Bid is submitted. Failure to demonstrate compliance may result in being deemed non-responsive.  

• Legal Entity of Proposer /Authorized Signatories (required) —

  The Proposal Pricing Form shall clearly indicate the legal name, address, and telephone number of the Proposer and accurately identify the type of legal entity of the Proposer (i.e., corporation, LLC, partnership, joint venture, individual). The Proposal Pricing Form shall be signed by an individual with the authority to bind the Proposer and shall clearly identify (by typing or printing) the name of the authorized representative of the Proposer.  

  Proposers must be registered with the Florida Department of State to engage in business in the State of Florida. If the Proposer is a joint-venture, the District will treat the entity as a general partnership for all purposes, and the joint-venture must submit, in addition to the other submissions required herein, evidence of the authority of the individual(s) submitting the venture's Proposal that such individual(s) is duly authorized to bind the venture make all of the required statements, assurances and certifications on behalf of the entity.

  Each other entity submitting a Proposal shall cause the Forms to be signed by its appropriately authorized senior executive officer, manager, or general partner. Submitting a Proposal is deemed to be a representation and warranty by the entity and individual submitting it that such entity has duly authorized the Proposal, and the individual(s) signing such Proposal has the authority to submit the Proposal and make all of the required statements, assurances and certifications on behalf of the entity.

• Complete Form B - BUSINESS INFORMATION (required) —

  Please download the below documents, complete, and upload.

• Complete Form C - Disputes Disclosure (required) —

  Please download the below documents, complete, and upload.

• Complete Form D - Conflict of Interest (required) —

  Please download the below documents, complete, and upload.

• Complete Form E - Eligible Contractor Certificate (required) —

  Please download the below documents, complete, and upload.

• Complete Form F - Affidavit of Non-Collusion (required) —

  Please download the below documents, complete, and upload.

• Complete Form G - Drug Free Workplace Certificate (required) —

  Please download the below documents, complete, and upload.

• Complete Form H - Lobbying Activities Certificate (required) —

  Please download the below documents, complete, and upload.

• Complete Form J - Disadvantaged Business Enterprise (DBE) Provisions (required) —

  Please download the below documents, complete, and upload.

• Complete Form K - Statement of Insurance (required) —

  Please download the below documents, complete, and upload.

• Complete Form L - Equal Employment Opportunity Certification (required) —

  Please download the below documents, complete, and upload.

• Complete Form M - Proposer's Questionnaire (required) —

  Please download the below documents, complete, and upload.

• Complete Form N - Proprietary/ Trade Secret Confidential Requests (required) —

  Please download the below documents, complete, and upload.

• Contractor's Proposal (required) —

  Upload a copy of your proposal here.

• Does this solicitation require Bus Testing? (required)
• Does this solicitation require payment and performance bonds? (required)
• Is there a DBE Goal for this Solicitation? (required)
• What is the DBE Participation Goal for the contract? (required) —

  Answer Format: XX%

• Is the Contract Type "Fixed Price with Economic Price Agreement"? (required)
• Will there be a Site Tour? (required)
• Does the contract value exceed $250,000? (required)
• Is this project an IT Solicitation? (required)