Unarmed Private Security Services for Public Facilities and Activities

The City of Turlock (hereinafter referred to as the “City”) is requesting Proposals for qualified vendors to provide professional, unarmed private security services to support public safety, customer interaction, and infrastructure protection, as appropriate to the Turlock City Hall, Roger K. Fall Transit Center and the Stanislaus Regional Water Authority (“SRWA”) facility. The Contractor shall be responsible for determining the staffing models, patrol methods, schedules, and operational practices necessary to meet the standards and service objectives set forth herein.

This solicitation, which is administered by the City of Turlock (City) for the benefit of the City and SRWA, is expected to result in two agreements: one with each entity. The base term for both agreements shall be for a period of five (5) years.

Background

In the heart of California’s Central Valley, Turlock is the second largest city in Stanislaus County located 100 miles south of Sacramento, CA covering an area just over 16 square miles with a population of over 73,000. Turlock is a General Law City that operates under the Council/Manager form of government.

Project Details

• Reference ID: 2027-RFP-007
• Department: Municipal Services-Administration
• Department Head: Chris Fisher (Director)

Important Dates

• Questions Due: 2026-08-12T22:00:00.000Z

Evaluation Criteria

• Qualifications and Experience (25 pts) —

  Include ability to provide the requested scope of services, recent experience conducting work of similar scope, complexity, and magnitude for other public agencies of similar size, references.

• Approach to Providing the Requested Scope of Services (25 pts) —

  Includes an understanding of the RFP and of the project’s scope of services, knowledge of applicable laws and regulations related to the scope of services.

• Price Proposal (20 pts)
• Innovation/Creative Approach (20 pts) —

  Innovative and/or creative approaches to providing the services that provide additional efficiencies, expedited timing or increased performance capabilities.

• References (10 pts)
• Qualified Local Vendor Preference (5 pts) —

  Firms that qualify as a qualified local vendor will receive a 5% preference, up to $5,000, on all City procurement opportunities. A qualified local vendor is defined as any individual, partnership, or corporation which has a place of business within the corporate limits of the City of Turlock for at least one (1) year prior to the transaction for which preference is claimed by the vendor and has a current business license issued by the City. Post office boxes do not qualify as a verifiable business address.

Submission Requirements

• Vendor's Proposal (required) —

  Upload a copy of your proposal here.

• Qualifications and Experience (required) —

  Upload a document with the following information here:

  • Provide a brief history of your business entity and project team.
  • Identify legal form, ownership, and senior officials of company. Identify the name and email of the main contact, including phone number, e-mail address, and the website address (if applicable).
  • Include Unique Entity Identifier (SAM.GOV)
  • If proposing a sub-consultant - describe the division of responsibilities between participating parties, and offices (location) that would be the primary participants.
  • Describe professional experience and number of employees (licensed professionals, technical support) on the proposed project team.
  • Provide proof of current State-issued Private Patrol Operator (PPO) License
• Methodology Section (required) —

  Upload a document with the following information here:

  Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFP. The Methodology Section should include:

  1. An implementation plan that describes in detail  the methods, including controls by which your firm or entity manages projects of the type sought by this RFP.
  2. Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.
  3. Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work.
  4. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize time and cost-effective operations or increased performance capabilities. In addition, the City will consider proposals that offer alternative service delivery means and methods for services desired.
• Staffing (required) —

  Upload a document with the following information here:

  Live Scan will be conducted on all security guards under the awarded agreement at no cost to the City. A copy of each Live Scan for each security guard for all sites will be provided to the City in advance prior to the security guard taking their post. In the event a replacement security guard is needed at one of the sites, a security guard will be provided from a City pre-approved list.

• Similar Projects (required) —

  Upload a document with the following information here:

  Provide a list of at least three (3) municipal/public agency references for similar services provided by your firm. The City reserves the right to contact any of the organizations or individuals listed. Information provided should include:

  • Client Name
  • Project Description
  • Project start and end dates
  • Client project manager name, telephone number, and e-mail address
• Fee Proposal (required) —

  Upload your separate fee proposal here.

• Is the Proposer a Qualified Local Vendor as defined by the following requirement? (required) —

  A qualified local vendor is defined as any individual, partnership, or corporation which has a place of business within the corporate limits of the City of Turlock for at least one (1) year prior to the transaction for which preference is claimed by the vendor and has a current business license issued by the City. Post office boxes do not qualify as a verifiable business address.

• Qualified Local Vendor Information (required) —

  Please enter the following information: 

  • Name of Vendor
  • Contact Person(s)
  • Address
  • Phone Number
  • Fax Number
  • Email Address
  • City of Turlock Business License No. 
  • Length of time which business has had a place of business within the corporate limits of the City
• Conflict of Interest Statement (required) —

  By entering your name and title below, I hereby certify and affirm that with respect to the procurement of Unarmed Private Security Services for Public Facilities and Activities:

  1. Neither the respondent nor any of its owners, officers, directors, employees, or agents has any personal, financial, or organizational interest that would conflict, or appear to conflict, with the fair and impartial execution of responsibilities in connection with this procurement.
  2. The respondent has not offered, given, or promised anything of value—such as gifts, favors, or financial incentives—to any City official, employee, or representative involved in the procurement process.
  3. The respondent has not been involved in drafting, evaluating, or developing specifications, requirements, or other procurement-related documents for this solicitation in a manner that would provide an unfair competitive advantage.
  4. If any actual or potential conflict of interest exists, the respondent has fully disclosed such conflicts in an attached statement, including steps taken to mitigate any potential bias or undue influence.

  If any conflict of interest arises at any stage before or after the award of the contract, the respondent will notify the City in writing.

• Please fill in your DIR number: (required)
• City of Turlock Business License Number (required) —

  Please provide your City of Turlock business license number. 

  If you do not have a City of Turlock business license number at the time of submittal, please enter "Do not have at this time" in the box below.

• Contractor License Number (required) —

  Please enter your contractor license number here.

• SAM.gov (required) —

  Please provide your Unique Entity Identifier.  If you do not have one at time of submittal, please enter “Do not have at this time" in the box below.

• Do you acknowledge and accept the terms of the sample agreement? (required) —

  The successful bidder will be required to enter into two (2) Agreements, one (1) with the City and one (1) with the SRWA. Please be advised the following provisions of the City’s and SRWA's Agreement are non-negotiable:

  • Indemnification
  • All insurance terms
  • Termination
  • Ownership/Use of Contract Materials and Products
  • Disputes
  • Governing Law

  Failure to agree to these terms may result in disqualification and commencement of negotiations with an alternate vendor.

  If you agree with the terms of this sample agreement, please confirm by checking the box below.

• Pricing. (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• References (required) —

  What is the minimum number of references you would like to receive from vendors, for projects of similar services provided in the past?

  Refer to the default answer for formatting

• Agreement Type (required)
• Will Federal Funds be used for this project? (required)
• Federal Requirements - Equipment purchase amount requiring City approval (required) —

  Enter the exceeding dollar amount for any equipment purchase that requires City approval.

  Example: $1,000.00

• Specific Activities - Equipment purchase amount requiring City approval (required) —

  Enter the exceeding dollar amount for any equipment purchase during the award period that requires City approval.

  Example: $1,000.00

• Is the Qualified Local Vendor (QLV) 5% preference applicable to this RFP? (required)
• Do the goods and services requested in this solicitation qualify as Organic Materials and are they subject to the reporting requirement outlined in SB 1383? (required)
• Is this subject to Prevailing Wage? (required)
• Will Contractor's License(s) be required? (required)
• Does AB339 apply to this project? (required) —

  https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202520260AB339

• Enter the 'Move Forward' date from the AB339 Determination: (required) —

  

• Department staff that made AB339 Determination: (required)