SLED Opportunity · WASHINGTON · CITY OF RIDGEFIELD
AI Summary
The City of Ridgefield seeks qualifications for pre-construction design services for the Union Ridge Parkway Rehabilitation project, including roadway repairs and resurfacing. Submissions due April 2, 2026. The project includes design, evaluation, and possible construction engineering services.
The City of Ridgefield is seeking qualifications for P26001: Union Ridge Parkway Rehabilitation to be received no later than Thursday, April 2, 2026 at 4:00 p.m.
The City of Ridgefield is seeking qualifications from highly qualified firms to provide all pre-construction design services for the S Union Ridge Parkway Rehabilitation project. The City may elect to have the successful consultant perform construction engineering and inspection associated with the project as well.
The project will design and construct improvements along S Union Ridge Parkway between S 5th Street and NE 10th Avenue. The improvements will include roadway repairs and resurfacing on approximately 0.88 miles of roadway. The work will consist of evaluation of the asphalt surface as well as the subgrade to determine where full depth repairs are needed. Roadway design shall meet current roadway standards and specifications. Scope of work may include, but is not limited to: HMA (hot mix asphalt) design, asphalt grinding, FDR (Full Depth Repair) areas and striping.
All work shall be completed by December 31, 2026.
Request for Qualifications packets may be viewed and downloaded via the City’s e-Procurement Portal at https://procurement.opengov.com/portal/ridgefieldwa. Respondents are required to register for a free account via the City’s e-Procurement Portal hosted by OpenGov Procurement. Once respondent has completed registration, you will have access to download the Request for Qualifications and will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/ridgefieldwa.
All project or contract language specific questions, requests for substitutions or changes, or requests for clarification must be submitted via the City’s e-Procurement Portal, located at https://procurement.opengov.com/portal/ridgefieldwa by 4:00 p.m. on Tuesday, March 24, 2026. Incomplete or late inquiries may not be considered.
Proposers will have the option of submitting their packets online via the City’s e-Procurement Portal hosted by OpenGov Procurement, by hand delivery, or United States Postal Service.
If choosing to submit online, electronic submittals must be received by the City through the City’s e-Procurement Portal located at https://procurement.opengov.com/portal/ridgefieldwa no later than 4:00 PM (Pacific Time) Thursday, April 2, 2026. This is the preferred method. Submittals received after the specified time will not be accepted. The City’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submittal deadline regardless of any technical difficulties such as poor internet connections. The city strongly recommends completing your response well ahead of the deadline. Submittals received by fax or E-mail will not be accepted.
If the electronic submittal process is not an option, the City will also accept hand-delivered or mailed submittals that shall be placed in a sealed envelope that clearly states the name of the proposer, the date of the submittal opening, and the title “Union Ridge Parkway Rehabilitation”. Hand-delivered submittals shall be delivered to Ridgefield Administrative and Civic Center (RACC) building, 510 Pioneer Street, Suite B, Ridgefield, Washington 98642. Submittals that are not received by proposal closing of 4:00 p.m. local time, Thursday, April 2, 2026, will not be considered complete and will be forfeited.
Submittals delivered via United States Postal Service shall be enclosed in another envelope that is addressed to the attention of the Procurement Coordinator, City of Ridgefield, P.O. Box 608, Ridgefield, Washington 98642. Mail to the City of Ridgefield is received by 10:00 a.m. each day. Proposers may call the Procurement Coordinator to verify receipt of their submittal. Submittals that are mailed and not received by proposal closing of 4:00 p.m. local time, Thursday, April 2, 2026, will not be considered complete and will be forfeited.
The City of Ridgefield is committed to providing equal opportunities to State of Washington-certified Minority, Disadvantaged, and Women's Business Enterprises in contracting activities.
The City of Ridgefield, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability in all of its programs and activities. This material can be made available in an alternate format by contacting Melissa Irwin, Bids@ridgefieldwa.us or 360-857-3557.
The City of Ridgefield in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
The City reserves the right to cancel this request or reject any and all Submittals or to waive any minor formalities of this call if the best interest of the City would be served.
The City of Ridgefield, incorporated in 1909, is a rapidly growing community located in northern Clark County, Washington approximately 10 miles north of Vancouver, Washington. Over the next 20 years, the City of Ridgefield expects to grow to a population of over 20,000 persons with an employment base of over 13,000 jobs.
This section is intended to familiarize the City with the proposing Consultant firms. Proposers shall include a brief profile of their firm(s). This profile should provide an overview of the firm’s expertise, its history, primary market area and the current availability of firm personnel to complete the proposed project. The selected Consultant must be able to demonstrate that the firm has the personnel available to complete the work. If the proposing firm uses a sub-Consultant, each participating firm should provide a firm profile.
As a part of this section, the proposer shall submit experience and certifications for all key personnel for this contract. This section should discuss how the project managers would consistently ensure high quality of work and their proven performance and experience in managing and delivering requirements on similar projects in an expedited process.
This section of the submittal should contain brief descriptions of the Consultant’s recent and successful past performance on agreements with governmental entities and private industry for this type of work. For each project, the Consultant should provide a brief description of what services were provided and the outcome of the projects. In addition, the project manager, start and end dates (actual and planned), and the total dollar value (actual and planned) of each project should be provided.
The section shall include the approach to be taken with this project, including work to be conducted under each phase, overall schedule for this project meeting the required deadline, tactics used to collect needed information.
Submittals must provide at least three (3) references for similar projects. References should also be recent (within the last 2 years) or current clients. References for sub-Consultants (if applicable) should be relevant to the proposed role of these services. Provide the name, title, organization, e-mail, and telephone number for each reference listed. The City may use its past experience with a firm in the reference evaluation.
Please Upload your COMPLETE Proposal here. Do not include your fees or any cost proposal.
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The bidder, under penalty of perjury, hereby certifies that said person(s), firm, association, LLC, or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this proposal is submitted.
The undersigned declares that before preparing their bid, they read carefully the specifications and requirements for bidders and that their bid is made with the full knowledge of the kind, quality and quantity of services and equipment to be furnished, and their said bid is as stated on these pages. By confirmation, the Bidders acknowledges and agrees to the terms and conditions of each of the solicitation and is a person authorized to submit on behalf of your firm.
Bidder certifies they have read and thoroughly understand the Contract governing the work included in this improvement and the method by which payment will be made for said work and hereby propose to undertake and complete the work included in this improvement in accordance with said Contract.
The quantities and items of work represent the City’s best approximation of the work required to meet the objectives of the project. The City of Ridgefield reserves the right to reject any or all proposals if found to be higher than the estimated cost, or to contract for only one Schedule of the proposed work, and to waive any formality or technicality in any proposal in the interest of the City. The consultant shall be paid for work performed at the line item unit rates. The City is not responsible for restocking charges or for unused materials because of variations in quantities.
Q (Minimum Qualifications): The minimum qualifications in the second paragraph of Page 7 of the RFQ don't seem relevant to the location and type of project. Can you clarify if these are correct and, if so, how they are relevant?
A: This language can be removed.
Q (No subject):
A: If known, when is this project expected to go to bid for contractors and what is the expected start date for construction? The City is actively pursuing funding opportunities, so no construction start date is being targeted currently. Through the currently advertised RFQ, the City will obtain a 100% Plan, Specification, & Estimate package that will position the City for additional funding opportunities.
Q (No subject): When is the City anticipating construction to begin?
A: This is addressed in Addendum 1, Item 2.
Q (No subject): How many ADA ramps are required to be replaced within the project limits?
A: Undetermined but expected to be minimal.
Q (No subject):
A: We are looking at proposing on this project and had a few questions: • Is this strictly a paving job? No ADA or utilities? • Are you hoping to do plans without a survey? • Is this expected for the proposal, or was it an error? • The current scope of this project is to work between the existing curbs along Union Ridge Parkway. The selected consultant may be asked to confirm existing adjacent ADA ramps are compliant. Depending on the rehabilitation cross section utilities may be encountered. The City may ask for the selected consultant to verify utility depth via potholing. • The City prefers to do a typical survey on all projects, but we are open to other means. • This is addressed in Addendum 1, Item 1.
Q (Minimum qualifications for consultants requirement): Good afternoon! Can you clarify the minimum qualifications for consultants to perform work under this contract, specifically the four bullet points under Section A. on page 7 of the RFQ? Thank you!
A: This is addressed in Addendum 1, Item 1.
Q (Table of Contents included in the page count): Hello, Would you please clarify if the table of contents is included in the page count? Thank you!
A: Yes, your table of contents will be included in the page count.
Q (Requested update to the sample contract.): Hello, We would like to request the following adjustments to the sample contract: Section/Article: I) Description of Work. Requested Edit: 1.3 Performance Standard. All duties performed by the Consultant or its designees shall be performed with the skill and care exhibited by practitioners on similar projects with similar scopes at the same time in the same region within the time period prescribe by this Contract and pursuant to the direction of the City Manager or designee. Rationale: We request edit to set a performance standard that aligns with design industry standards. We are also able to send a complete summary of requested updates as well, please let us know if you’d prefer a different format. Thank you!
A: This change is acceptable to the City.
Q (Requested update to the sample contract.): Hello, We would like to request the following adjustments to the sample contract: Section/Article: III) Termination Requested Edit: 3.1 Termination for Convenience. The City, at its sole discretion, may terminate this Contract for convenience at any time for any reason deemed appropriate. Termination is effective immediately upon written notice of termination given by the City. In the event this Contract is terminated prior to the completion of Work, Consultant will only be paid for the Work completed at the time of termination of the Contract. Rationale: We request edit of written notice to follow with industry standards. We are also able to send a complete summary of requested updates as well, please let us know if you’d prefer a different format. Thank you!
A: This change is acceptable to the City.
Q (Requested update to the sample contract.): Hello, We would like to request the following adjustments to the sample contract: Section/Article: VIII) Indemnity. Requested Edit: 8.1 Indemnity Statement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all liability including but not limited to demands, claims, causes of action, suits or judgments, claims of copyright or patent infringement, including costs, attorney fees and expenses incurred to the extent caused by the negligent performance of services by Consultant pursuant to this Contract, except for injuries and damages caused by the sole negligence of the City. In the event that any suit based on such a claim, demand, loss, damage, cost, or cause of action is brought against the Consultant, the City retains the right to participate in said suit. Consultant’s duty to defend for professional liability claims shall be limited to the reimbursement of City’s reasonable defense costs to the proportionate share of fault as determined by adjudication, settlement, or alternative dispute resolution. Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the Parties. The provisions of this Section shall survive the expiration or termination of this Contract. Rationale: We request edits to align initial indemnity obligations with RCW 4.24.115 and to limit the defense obligation for professional liability in order to comport with industry standards and insurability. We are also able to send a complete summary of requested updates as well, please let us know if you’d prefer a different format. Thank you!
A: This change is acceptable to the City.
Q (Requested update to the sample contract.): Hello, We would like to request the following adjustments to the sample contract: Section/Article: XII) Intellectual Property. Requested Edit: 12.2 Rights in Data. Unless otherwise provided, data which originates from this Contract shall be a "work for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the City. Data shall include, but not be limited to reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, films, tapes, and sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. Any reuse of data outside of Work performed for this Contract shall be at City’s sole risk. Rationale: We request edit to align this ownership clause with industry standards. We are also able to send a complete summary of requested updates as well, please let us know if you’d prefer a different format. Thank you!
A: This change is acceptable to the City.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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