Upfitting of County and Sheriff’s Vehicles

The County seeks customization and modification services for Sheriff’s vehicles and other emergency and non-emergency vehicles as needed by the County throughout the term of the contract.

Background

The Contractor shall provide upfitting for Sheriff’s vehicles. The list below includes the known vehicles to be upfitted. Other emergency and non-emergency vehicles maybe added through the term of the contract.

Chevrolet Tahoe

Chevrolet Silverado

Special Utility Vehicles (SUV)

Special Services Vehicles

Vans

Project Details

• Reference ID: RFP 26-FLT-01
• Department: Fleet
• Department Head: Gil Rivera (Director)

Important Dates

• Questions Due: 2026-03-31T00:00:00.000Z
• Answers Posted By: 2026-04-03T00:00:00.000Z

Addenda

• Addendum #1 (released 2026-04-02T23:05:09.211Z) —

  Addendum 1 - Questions & Answers 

Evaluation Criteria

• Offeror Background, Experience and Qualifications. (50 pts) —

  Government projects

  Law Enforcement projects

  Other big corporate projects similar in scope

  Company history

  Number of years company has been in business.

• Ability to meet Deadlines and Technical Specifications (40 pts) —

  List projects that had specific deadlines, the timelines given and the number of days for return.

  List the product that your company uses, and ability to use the product required in the technical specifications in the Scope of Work.

  If your company does not use 3M products, please give the specifications and the similar materials that your company will be utilizing.

• Pricing (10 pts)

Submission Requirements

• Acknowledgement and Acceptance (required) —

  Explanatory Note: The purpose of this question is to confirm Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested and have been approved prior to submission of the Offer.

  The Undersigned hereby offers and agrees to furnish the material, service and/or construction in compliance with all terms, conditions, specifications, and amendments in Solicitation No.RFP 26-FLT-01, including written exceptions, if any. By confirming below, Offeror also certifies understanding and compliance with Solicitation No. RFP 26-FLT-01, including the Special Requirements and Scope of Work. Offeror certifies that prices offered were independently developed without consultation with any other Offeror or potential Offeror.  

  Offeror, by and through the submitting representative, acknowledges and accepts all terms and conditions of Solicitation No.RFP 26-FLT-01. As used in this form, “Terms and Conditions of Solicitation” means all terms, conditions, specifications, certifications, and warranties set forth in the documents that comprise the Solicitation, including, but not limited to, the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation, Scope of Work, Solicitation Addendums (if any).

• Request for Confidentiality of Proprietary Information (required) —

  Explanatory Note: The purpose of this question is to request that County treat as confidential specific information in the Offer that Offeror believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the page or pages of the Offer in which it appears. An explanatory statement for the request must be clearly set forth below. Additional pages may be attached to the Offer.  

  If an Offeror believes that its Offer contains confidential trade secrets or other proprietary information that should not be disclosed, such information shall be so identified wherever it appears in the Offer and Offeror shall state its basis under Arizona law for the requested confidentiality. Offeror acknowledges that County is subject to Arizona Public Records Law found in A.R.S. §§ 39-121 et seq. and any exemptions thereto. Upon receipt of a public records request or other request to release certain information identified by Offeror as Confidential, County shall make an internal determination as to whether Offeror’s request for confidentiality is supported by Arizona law. If County determines that certain requested information is not confidential under Arizona Public Records Law, County shall advise Offeror of receipt of the request for the information and allow Offeror ten (10) business days to file for and obtain a protective order from a court prohibiting disclosure of the information. If Offeror fails to request or obtain a protective order in the time indicated, the information shall be disclosed.

  Requests to protect pricing information or the entire Offer from disclosure will be denied.

  Offeror, by and through the submitting representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public. Specific sections of the solicitation must be listed.

  Note: Mark response with “N/A” for each section, if not applicable. 

  1.  Description of specific information that is the subject of the request. 
  2.  The reason or reasons why the information should be treated as confidential.
• Questionnaire - In all sections that follow, please provide concise and complete responses to all information requested. Accurate and comprehensive responses are required to receive the best possible scoring and must provide all necessary information to fully describe and document the Offer. (required) —

  Please upload your proposal.

  Company Profile. The Offeror must include a narrative description of its organization. The narrative must include the following:

   

  2. 1. Please provide a Complete Company History.

   

  3. 2. Are there any potential conflicts of interest with County employees who function in the review and approval of this solicitation?

   

  4. 3. Does your company have any open or pending litigation?

   

  5. 4. Has your company ever had any public sector contracts terminated for cause or convenience?

   

  6. 5. Does your company have an Arizona business license to provide the services listed in this solicitation?

   

   

  Certificates and Licenses of Offeror’s Technicians: 

   List all relevant industry certifications held by the technicians who will be assigned to our project(s). Submit copies of all applicable certificates and licenses that support Offeror’s ability to provide the proposed materials or services. Contractor should have technicians who are Emergency Vehicle Technician certified.

   

  Table of Organization: 

  Position:                Name:             Reports to:     Direct reports: General Manager

  Operations Manager

  Shop/Production Manager

  Parts Manager

  Sales Manager

  Orders & Accounts Payable

   

  Company Experience  

  What Markets are your current clients primarily in?

  What experience do you have servicing clients in business markets within the County?

  What is the range in size of your current clients? 

  Provide two examples that exhibit your experience with Materials or Services for clients relevant to the Scope of Work? 

  In the last five (5) years, did any of your clients cancel their contracts with your company? If “yes”, why? Please provide as much detail as possible.       

   

  Offeror to provide sufficient information on how they will perform as per the Scope of Work.

   

  Offeror should be able to furnish all labor for upfitting services in accordance with the terms and conditions specified for:

  1. 1. 1. Vehicle upfitting service
        2. Supply parts, components and assemblies without upfitting service as requested.

   

  Offeror shall provide and explain in detail its proposed standard and industry service levels, key performance indicators and any other performance metrics.

   

  Offeror shall submit proposed remedies for delivery schedules not met.

   

  Provide communication information: detailing the status of open purchase orders and reasons for non-order fulfillment or delays in delivery, including expected timeframe for delivery.

• Federal Employer Identification No.: (required)
• Arizona Transaction Privilege (Sales) Tax License No.: (required)
• Is your Company a Corporation? (required)
• If a corporation provide the following: (required) —

  President:
  Secretary:
  Treasurer:
  Corporate Seal:

• Is your Company a Firm or Partnership? (required)
• Please provide Name and Address of each Member: (required)
• Is your Company a Limited Liability Company? (required)
• Please provide your Address: (required)
• If your Company is not a Corporation, Firm, Partnership, or Limited Liability Company please list your Company's classification below along with your Company Address: (required) —

  If not applicable, please type in N/A.

• Reference #1 (required) —

  Your reference should each include the following:

  Customer:
  Contact Person:
  Title:
  Phone:
  Email:
  Size of Project:
  Year(s) Services Provided:

  You may also include Project Description, however it is not required to submit Project Description.

• Reference #2 (required) —

  Your reference should each include the following:

  Customer:
  Contact Person:
  Title:
  Phone:
  Email:
  Size of Project:
  Year(s) Services Provided:

  You may also include Project Description, however it is not required to submit Project Description.

• Reference #3 (required) —

  Your reference should each include the following:

  Customer:
  Contact Person:
  Title:
  Phone:
  Email:
  Size of Project:
  Year(s) Services Provided:

  You may also include Project Description, however it is not required to submit Project Description.

• Please submit your Non Collusion Affidavit. (required) —

  Please download the below documents, complete, and upload.

• Please Fill out and Attach Subcontractor Information (required) —

  Please download the below documents, complete, and upload.

• Term of Contract (required) —

  Please select the appropriate option for your solicitation:

• Contract shall be for a period of _____________ (__) ______ thereafter. (required) —

  Format: [Number of years] (##) years

  Example: three (3) years

• The contract may be extended for up to ______________ (__) ______________. (required) —

  Format: [Number of years] (##) additional one-year terms

  Example: two (2) additional one-year terms

• Effective date: (required) —

  Example: January 1, 2026

• Contract will expire on: (required) —

  Format: January 1, 2026

• Offeror shall hold its Offer open for a minimum of ___________ (__) _____ from the Offer Deadline. (required) —

  Format: [Number of days] (##) days

  Example: sixty (60) days

Questions & Answers