Active SLED Opportunity · MARYLAND · CECIL COUNTY
AI Summary
Cecil County Maryland seeks proposals for vehicle maintenance and repair services for a diverse fleet including transit vehicles, heavy machinery, motorcycles, and leased vehicles. The contract covers approximately 135 pieces of equipment. The RFP emphasizes experience, quality certifications, personnel qualifications, and cost. Proposals are due by May 7, 2026.
Cecil County Maryland is seeking sealed proposals for Contractor(s) to provide Vehicle Maintenance and Repairservices for the County’s fleet, which consist of transit vehicles, motorcycles, heavy machinery, and various leased vehicles. The related responsibilities for maintenance and repair services are specified within the Scope of Work and attached is a listing of current vehicles and/or equipment that should be considered under this Request for Proposal (RFP).
This RFP is intended to secure the services of an experienced Contractor to provide vehicle maintenance and repair services on an as-needed basis for transit vehicles, fleet vehicles, various equipment, and heavy machinery for the County for approximately 135 (one hundred thirty-five) pieces of equipment.
The County currently maintains parts of their fleet with a lease agreement, the awarded Contractor(s) must be willing and able to become an authorized service provider for the County's lease provider.
Cecil County Maryland currently operates a transit fleet of approximately twenty-one (21) various size buses and nine (9) passenger van vehicles and pieces of equipment (see Attachment “Vehicle Equipment Listing” for list of vehicles and equipment).
Heavy Machinery equipment is approximately fifty-six (56) vehicles, ranging from but not limited to Skid-Steers, Backhoes, Loaders, and Excavators. Make/model of machinery varies.
The County has various motorcycles, leased vehicles, armored truck, mowers, trailers, snowplows, salt spreaders, and commercial trailers.
Heavy equipment or transit vehicle parts/accessories and other auxiliary installation may be required to be performed under this contract.
This approach to equipment maintenance is in effect for all County vehicles (leased or owned) and equipment under this contract.
Measured in terms of Respondent’s performance in fleet maintenance for the County.
Respondents’ history with existing fleets with obtaining ASE Blue Seal Certifications and ISO Certifications
Measured as the Respondent’s perception of the issues to be addressed in this project.
Measured in terms of relevant experience of key personnel and their ability to execute the project.
Measured as the yearly contract cost budget and the proposed maintenance performance standard incentives. (see Cost Sheet under Attachments).
The price proposal will be scored by dividing the lowest cost proposal from the Contractor with the lowest responsive & responsible cost by each Contractor’s total pricing. A maximum score of 35 points shall be awarded to the lowest cost proposal. All other scores shall be prorated.
Upload technical proposal only.
DO NOT INCLUDE ANY PRICING!
Please download the below documents, complete, and upload.
By submission of this proposal, we propose to furnish Transit & Heavy Fleet Maintenance Services to the County as times specified, except County recognized holidays unless emergency may arise, pursuant to the Award of the Contract with the Notice to Proceed/Purchase Order, as set out in the general categories submitted.
Provide copy of license to do business in the State of Maryland.
When was your company authorized to do business in the State of Maryland?
Please indicate the type of business that your company will continue operating as.
If you indicated "Other" on the previous question, please explain here.
Please indicate the year of incorporation (if applicable). If not incorporated, please indicate such.
In what state was your company incorporated?
By confirmation, Proposer accepts and agrees to all Federal Clauses as stated within Section 7.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
By selecting confirm, the bidder agrees to the following:
The bidder declares that the only person, firm, or corporation, or persons, firms, or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is the authorized confirmer below. This proposal is made without any connection or collusion with any person, firm, or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and that it is proposed and agreed, if the proposal is accepted to contract with Cecil County Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications.
The bid price attached is to include and cover the furnishing of all equipment, materials, labor, and the providing of all necessary machinery, tools, apparatus, and means for performing the work, as described and shown in the plans and specifications within the prescribed time.
IFB: The Bid Form lists all anticipated work tasks, the unit of measure and estimated quantities. The bidders shall insert as indicated a unit price or lump sum price for each listed work task and multiply that price by the quantity to arrive at an extended total for each work task. All extended prices are then summed to arrive at the Total Bid Amount for the project. The bid will be awarded to the bidder that has the lowest total bid price and is responsive and responsible as defined in the bid/contract documents.
RFP: The list of all anticipated work tasks, unit of measure and estimated quantities, and proposers statement of work shall be considered the Total Bid Amount.
By confirming, the bidder swears (or affirms) under the penalty of perjury that the Bidders/Proposers, its agents, servants, and/or employees, to the best of their knowledge and belief, have not in any way colluded with anyone for and on behalf of the Bidder, or themselves, to obtain information that would give the Bidder/Proposer any unfair advantage over others, nor have to gain any favoritism in the award of any contract resulting from this bid. By confirming this bid form, I acknowledge that I have read the entire bid package.
By acknowledgement, the Bidder/Proposer certifies that all statements and responses are true and accurate, and we have the equipment, labor, supervision and financial capacity to perform this Contract for the Total Bid Amount submitted, either with our organization, or with subcontractors.
The VENDOR declares that the only person, firm or corporation, or persons, firms or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is acknowledged; that this proposal is made without any connection or collusion with any person, firm or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and, that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications.
The proposal price on the attached and Proposal Forms are to include and cover the furnishing of all equipment, materials, and labor requisite and proper and the providing of all necessary machinery, tools, apparatus, kitchen utensils and means for performing the work, and described and shown in the plans and specifications within the prescribed time. If this proposal shall be accepted by said County and the VENDOR shall refuse or neglect within ten days after receiving the Contract for execution to execute the same, and to give stipulated bond, then said County may at their option determine that the VENDOR has abandoned the Contract; and, thereupon, the proposal and the acceptance thereof shall be null and void; and, the deposit accompanying the proposal shall be forfeited to and become the property of the County.
In the case of firms, the firm’s name must be subscribed to by at least one (1) member. In the case of corporations, the corporate name must be by some authorized officer or agent thereof, who shall also subscribe his name and office.
The VENDOR declares that the only person, firm or corporation, or persons, firms or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is acknowledged; that this proposal is made without any connection or collusion with any person, firm or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and, that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications.
The proposal price on the attached and Proposal Forms are to include and cover the furnishing of all equipment, materials, and labor requisite and proper and the providing of all necessary machinery, tools, apparatus, any necessary items and means for performing the work, and described and shown in the plans and specifications within the prescribed time.
If this proposal shall be accepted by said County and the VENDOR shall refuse or neglect within ten days after receiving the Contract for execution to execute the same, and to give stipulated bond, then said County may at their option determine that the VENDOR has abandoned the Contract; and, thereupon, the proposal and the acceptance thereof shall be null and void; and, the deposit accompanying the proposal shall be forfeited to and become the property of the County.
In the case of firms, the firm’s name must be subscribed to by at least one (1) member. In the case of corporations, the corporate name must be by some authorized officer or agent thereof, who shall also subscribe his name and office.
Governing Law; Consent to Jurisdiction. This procurement shall be governed by the laws of the State of Maryland, and the parties submit to the jurisdiction of the courts of the State of Maryland. This agreement may not be modified except in writing executed by the parties.
This is to certify this project reflects changes created by the addenda and acknowledgement of the Q&A section.
Provided further, that the Contractor shall, within ____ days from the beginning of such delay, unless the County shall grant a further period of time prior to the date of final settlement of the Contract, notify the County, in writing, of the causes of the delay, who shall ascertain the facts and extent of the delay and notify the Contractor within a reasonable time of its decision in the matter.
Type in the following format: three (3)
Enter in dollar value
Example: 1,500
How many renewal options are available?
Example enter as: two (2)
Q (Separation of Parts/Maintenance): Would you consider accepting an offeror that bids on the Parts/Inventory portion of this RFP alone? Which in turn means you would accept 1 bidder for parts/inventory, and 1 bidder for Fleet Maintenance?
A: No
Q (Cost proposal): Are we able to submit an alternate pricing proposal?
A: No, please submit as stated within RFP
Q (No subject): We have a current state-wide contract for maintenance and collision, would you be interested in utilizing the existing contract?
A: We would need to know the full scope of this in the proposal
Q (Cost proposal): We are a fleet management provider with a state-wide maintenance and collision contract with the State of Maryland. As an FMC, we offer a highly competitive maintenance platform, however we do not charge by hourly rates and parts discounts. Are you willing to accept a proposal that meets your requirements, but in a different format?
A: You can submit, as long as it meets the full scope of the RFP to meet the needs of the County.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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