Vending Machine Services for Escambia County Governmental Buildings

Escambia County is seeking a provider of vending services for snacks and drinks to taxpayers, guests, and employees within all Escambia County governmental buildings.

Project Details

• Reference ID: PD 25-26.091
• Department: Purchasing
• Department Head: Lyndsey Stevens (Purchasing Director)

Important Dates

• Questions Due: 2026-08-17T17:00:00.000Z

Evaluation Criteria

• Response Time (20 pts) —

  For Repairs, Service, Refunds, Restocking and Overall Requests

• Cost of Items (20 pts)
• Commission Rate (20 pts)
• Selection of Vending Machines and Products (20 pts)
• Previous Experience Providing Vending Services (20 pts)

Submission Requirements

• I certify that I have read through the attached solicitation, and I understand all specifications, terms, conditions, and materials provided therein.
• Contract Execution and Certificate(s) of Insurance* (required) —

  The contract shall be executed by the successful bidder and shall be returned, with the Certificate(s) of Insurance to Escambia County so that it is received within 10 working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• References Form (required) —

  Please download the below documents, complete, and upload.

• Deletion of Records Form (required) —

  Deleted and Destroyed Documents Letter
   

  PD PD 25-26.091 Vending Machine Services for Escambia County Governmental Buildings

  To the Escambia County Office of Purchasing

   

  Our firm recently received an Solicitation for the above-mentioned specification.

  We hereby acknowledge and certify that our company has destroyed/deleted any digital downloaded copies of the plans and specifications relative to this project.  At the time we received this information, we understood that it was exempt from the Public Record Law and all of the information, whether originals or duplicated, shall be destroyed/deleted.

• E-Verify Certification (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Anti Human Trafficking Affidavit - HB7063 (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Form (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Drug-Free Workplace Form (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Information Sheet for Transactions and Conveyances Corporate Identification. (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Scrutinized Companies Certification (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Certificate of Authority to do Business from the State of Florida (SunBiz) (required) —

  The person listed as the contract signature authority must be listed as an authorized representative with the records on file with the Florida Division of Corporations (Sunbiz) for FEIN provided.  Upload your proof of certification with your Proposal Package.

• Copy of current Required Insurance declaration page with Escambia County named interest or, Letter of Insurability from Carrier stating that the levels of coverage will be obtained. (required) —

  Upload with your proposal

• Current W-9 (required) —

  Please upload as a part of your submission package

• Proposal Package (required) —

  Enter your proposal in the format required by this solicitation.  Review Scope of Work for Submission Format.  PDF format preferred but Word is also acceptable, or Excel if applicable to the solicitation.

• Solicitation Type (required)
• Award (required)
• Will this solicitation result in a Lump Sum Agreement (required) —

  A Lump Sum Agreement is defined as any solicitation requesting a fixed dollar amount based on explicit specifications.

• Term of Agreement (required)
• Do You Want To Use The Electronic Pricing Table (required) —

  Electronic pricing tables should be used when there are line items for any given project. They will provide automatic tabulation of pricing results.

• Outside of County Funded (required)
• Grant Type (required) —

  Example:  FEMA, LAP, Restore Act, etc...

• Special Terms/Conditions of Grant (required)
• Grant/Contract Uploaded in Documents (required)
• Additional Grant Funding (required)
• Grant Type-2 (required)
• Special Terms and Conditions of Grant-2 (required)
• Grant/Contract Uploaded into Documents-2 (required) —

  Confirm you understand that Grant funded projects should include any grant documents & application for Purchasing to review. You may upload these in the Attachment section of your project request.

• Construction Bid (required) —

  Is this project a construction project?

• Liquidated Damages Amount (Numerical) (required) —

  i.e $1,250.00

• Liquidated Damages Amount (Text) (required) —

  i.e. One Thousand, Two Hundred Fifty Dollars

• Days to Substantial Completion (Numerical) (required) —

  Number of Days from NTP to Substantial Completion in number format (i.e. 120)

• Number of Days to Substantial Completion (Text) (required) —

  Number of Days from NTP to Substantial Completion in text format (i.e. One Hundred Twenty)

• Days to Final Completion (Numerical) (required) —

  Number of Days from Substantial Completion to Final Completion in number format (i.e. 30)

• Number of Days to Final Completion (Text) (required) —

  Number of Days from Substantial Completion to Final Completion in text format (i.e. Thirty)

• Total Days to Completion (Numerical format) (required) —

  Total number of days from Notice to Proceed to Final Completion in numerical format

• Total Days to Completion (Text) (required) —

  Total Number of days from Notice to proceed through final completion in text format

• Estimated Cost (required)
• Permits Required (required)
• Technical Specifications Uploaded in Documents (required)
• Engineer Approved Drawings Uploaded in Documents (required)
• Approved Drawings Date (required) —

  Enter the date the drawings were approved.

• Allow Piggybacks off of your agreement (required) —

  Piggybacks allow another agency to adopt or "piggy back" on Escambia County Agreements. Note- This will require additional Board Approval in your board recommendation.

• Insurance-Construction (required) —

  Is this a construction project?

• Insurance for Construction-Professional Liability (required) —

  Will this contract involve Architectural/Design work?

• Insurance for Construction- Pollution Liability (required) —

  Will this project involve potential pollution risk to the environment from working in, on or beneath the surface of the land (or water) or involves a system such as HVAC or refrigeration that contains a potential pollutant

• Insurance for Construction-Aviation Liability (required) —

  Will Drones or Unmanned Aircraft be used on this project?

• Insurance for Constuction-Broadened Pollution (required) —

  Will the project involve the transportation and disposal of hazardous materials

• Insurance for Construction-Builders Risk/Owners Protective Liability (required) —

  Is this contract for a substantial construction project i.e. new building/substantial renovation? Only Required over $15M

• Insurance for Construction-Installation Floater (required) —

  Will this project involve the installation of property, equipment or materials purchased by the Offeror 

• Insurance for Construction-Moving & Rigging Floater (required) —

  will this project involve the lifting of any type of crane or Heli-lift?

• Insurance-IT, Consulting Professional Services (required)
• Insurance-Professional Services* (required) —

  Consultants, Architects, Engineering, Design, etc...

• E. Insurance for Services or Work on Waterfront, Marina, Beachfront or Port Area (required)
• Endorsements/Additional Insurance to Consider (required)
• Termination/Adverse Change Endorsement (required)
• Fidelity/Dishonesty/Liability Coverage (required)
• Aviation Insurance (required)
• Property insurance (required)
• Products Liability Insurance (required)
• Professional Liability (required)
• Do you need a Pre-Solicitation Meeting? (required) —

  Pre-Solicitation meetings are not mandatory but encouraged if you have special terms & conditions in the project, submission formats outside the standard process, or if you believe the vendors will need a site visit to evaluate the space. These can happen in person/on site or via Microsoft Teams. 

• Attendance (required)