Veterinary Services Annual Contract

The City of Sierra Vista is requesting proposals from qualified veterinarians to provide veterinary services in support of the City's Animal Control Office pet adoptions. The City is interested in three options: 1) Veterinarians wanting to provide services to animals brought to its clinic by the Animal Control Office as part of the adoption process, and/or 2) Veterinarians interested in providing on-site surgical services (once a week) at the city's new animal surgical center located at the Nancy J. Brua Animal Care Center located at 6799 E. Highway 90, Sierra Vista, AZ 85635. The City is also interested in any proposal you may have that we haven't specifically asked for (submit as option 3).

Veterinarians can propose on option 1 only, option 2 only, option 3 only, or any combination thereof.

If veterinarians wish to see the new animal surgical center prior to submitting a proposal, they may make an appointment by emailing Debbie.Felix@SierraVistaAZ.gov or call 520-439-2155.

The City seeks to award a one (1) year contract and up to four (4) annual extensions upon mutual agreement of both parties. The first term shall begin upon execution of contract until June 30, 2027. If all extensions are approved, the term shall extend until June 30, 2031. The City intends to award contracts to more than one provider.

Background

The Center's annual animal volumes are:

1. During calendar year 2025 the shelter adopted, or sent to a rescue, a total of 621 animals.

a. Dogs 332

b. Cats 257

c. Other 32

2. During calendar year 2024 the shelter adopted, or sent to a rescue, a total of 815 animals.

a. Dogs 452

b. Cats 311

c. Other 52

3. During calendar year 2023 the shelter adopted, or sent to a rescue, a total of 727 animals.

a. Dogs 363

b. Cats 322

c. Other 42

Project Details

• Reference ID: 2026-RFP-045
• Department: PROCUREMENT
• Department Head: Helen Lee (Chief Procurement Officer)

Important Dates

• Questions Due: 2026-05-01T22:00:00.000Z

Evaluation Criteria

• POSSESSES CURRENT LICENSES TO PERFORM THE SERVICES (10 pts)
• EXPERIENCE OF CLINIC OR SERVICE (40 pts)
• AVAILABLE SERVICES (20 pts)
• PRICING LIST FOR SERVICES (20 pts)
• LOCATION OF SERVICES (10 pts)

Submission Requirements

• PROPOSAL REQUIREMENTS (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

   

  A. Required Insurance

• VETERINARIANS RESPONSE (required) —

  Upload your proposal response here according to the guidelines described in this RFP.

• NON COLLUSION STATEMENT (required) —

  I certify that this bid is genuine and is not in any way collusive or sham; that the bid is not made with the intent to restrict or prohibit competition, that this firm has not revealed the contents of the bid to, or in any way colluded with, any other firm which may compete for the contract; and that no other firm which may compete for the contract has revealed the contents of a bid to, or in any way colluded with, this firm.

  This affidavit is required pursuant to Arizona Revised Statutes 34-253 and 41-2549. Failure to submit this affidavit signed at the time of bid opening is grounds for disqualification of the bid.

• Transaction Privilege Tax Information Form (required) —

  Please download the below documents, complete, and upload.

• W-9 Form / W8 (required) —

  Please download the below documents, complete, and upload. A W9 Form is required for all U.S.-based firms. International Firms will need to attach the appropriate documentation per the W8 attachment. 

• Contract Term (required) —

  What is the term for this contract?

  Use the following format example: Five (5) years

• Interviews (required) —

  Will the City be conducting interviews for this project?

• Number of References (required) —

  How many references will be requested as part of the vendor's submission?

• Page Number (required) —

  What is the maximum number of pages of the vendors submission?

• Pre-proposal Conference (required) —

  Will there be a pre-proposal conference?

• Evaluation Criteria (required) —

  What is the evaluation criteria for selection?

  Example: Cost, Experience, Qualifications, Ability to Meet the Technical Requirements, Ease of Use, and the Ability to Deliver the Scope of Work

• Duration of Proposal Validity (required) —

  How long will the proposal remain valid from the date it is signed?

  Please use this format: one hundred twenty (120)

• Interviews (required) —

  Will the City be conducting interviews for this project as part of the evaluation?