Vex Robotics

NOTICE IS HEREBY GIVEN that The School Board of Brevard County, Florida, henceforth referred to as the District or School Board is issuing an intent to single/sole source for Vex Robotics (26-0870-SS-JD).

Project Overview

The District is intending to single/sole source Vex IQ Large Classroom Bundle from Vex Robotics at an anticipated cost of NTE $11,000 for a One-time purchase.

The deadline to submit questions or responses for a like product to this notice is Monday, April 6, 2026 on 2:00 pm.

NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

If you believe you have a “like” product or have a “like” service, please submit all related documents in the Submission Questionnaire section of the project portal. “Like” shall mean equal, equivalent, and/or identical.

Project Details

• Reference ID: 26-0870-SS-JD
• Department: OPS-Procurement & Distribution/9680
• Department Head: Sean Hynes (Director of Procurement & Distribution Services)

Evaluation Criteria

• Training Resources for Vendors —

  Screen Shots:

  Instructions for the new eProcurement System: The following link will help you Get Started (https://opengov.my.site.com/support/s/article/c7a5affa-e073-4d5a-8d87-b6eadcf343a9) and will include vendor guides for using the system. Below are additional screen shots for support.

  All Video Guides: OpenGov Procurement Vendor Training

  1. New Supplier Account
  2. Submit a Bid or Proposal
  3. Updating Your Company Designation on a Solicitation
  4. Vendor Selection of Category Codes
  5. How To Subscribe To Organizations And Find Active RFPs & Bids
  6. Login Process
  7. How to Edit or Withdraw your Proposal after it's been Submitted
  8. How to Submit a Question
  9. Viewing Bid Results 

  A series of video guides can be accessed at this link for additional Vendor Training: Video Trainings

• Summary —

  NOTICE IS HEREBY GIVEN that The School Board of Brevard County, Florida, henceforth referred to as the District or School Board is issuing an intent to single/sole source for Vex Robotics (26-0870-SS-JD).

  Project Overview

  The District is intending to single/sole source Vex IQ Large Classroom Bundle from Vex Robotics at an anticipated cost of NTE $11,000 for a One-time purchase.

  The deadline to submit questions or responses for a like product to this notice is Monday, April 6, 2026 on 2:00 pm.

  NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

  Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

  If you believe you have a “like” product or have a “like” service, please submit all related documents in the Submission Questionnaire section of the project portal. “Like” shall mean equal, equivalent, and/or identical.

• OpenGov Technical Support —

  Technical support for an eProcurement system plays a vital role in ensuring smooth operations.  You can call or email technical support using the information below.

  • Phone: (650) 336-7167
  • Email: support@support.opengov.com
  • Issue Log: https://opengov.my.site.com/support/s/contactsupport/incident
  • Live Chat: Click on the circle blue icon at the bottom right of the screen.
• Contact Information —

  Deadline for Questions

  The deadline to submit questions related to this solicitation is Monday, April 6, 2026 at 2:00 pm.

  Questions regarding this solicitation are to be submitted directly through the OpenGov Question & Answer portal. Any questions submitted after the date and time specified may not be considered.

  Procurement Contact
  Do not contact any District employee or official regarding this solicitation except the procurement agent listed below:
  John Damelio
  Procurement Agent II
  damelio.john@brevardschools.org
  (321) 633-1000 Ext: 11627

  Requesting Department
  OPS-Procurement & Distribution/9680

• Electronic Submission and Delivery Instructions —

  Parties interested in responding are required to submit electronically through the District's eProcurement Portal prior to 2:00 pm EST on Monday, April 6, 2026. Please upload all required documents as instructed in the section named Vendor Questionnaire electronically before the time and day listed in this solicitation. Responses must be received in the system prior to the deadline. 

• Withdrawal of Submission —

  Any Bidder or Proposer may withdraw their response via the District's eProcurement Portal prior to 2:00 pm EST on Monday, April 6, 2026.

• Timeline —

  Release Project Date:	March 24, 2026
  Response Submission Deadline:	April 6, 2026, 2:00pm

• Changes to the Solicitation Documents —

  The District reserves the right to change any part of these Instructions and Specifications any time prior to the solicitation opening. Any changes shall be in the form of addenda and will become a part of the solicitation documents and of the contract. A Respondent's failure to address the requirements of the addenda may result in the response not being considered. If the District determines that a time extension is required for the solicitation, the addenda will give the new submission date.

  Addenda shall be acknowledged via the District's eProcurement Portal for the project Vex Robotics (26-0870-SS-JD). Respondents can view a list of addenda released by the District by clicking on "Addenda & Notices." While drafting a response, there is a section for "Addenda Confirmation" where Respondents must acknowledge each addenda released.

• Deadline for Questions —

  The deadline to submit questions related to this solicitation is by NO VALUETBD.

  Questions regarding this solicitation should be submitted directly through the District's eProcurement Portal Q&A function. Do not contact any District employee or official regarding this solicitation except John Damelio, Procurement Agent II. Any questions submitted after the date and time specified may not be considered.

• Follow these steps to submit your response electronically: —

  If you are already registered and need help logging in or retrieving your user information utilize the blue chat bubble visible on the lower right hand corner of the screen.

  Click on the hyperlink for the District's eProcurement Portal to create your vendor profile.

  Electronic Submission of Response

  All Respondents are required to submit electronically via the District's eProcurement Portal. The electronic system will close submission exactly at the date and time set forth in this solicitation or as changed by addenda.

  Respondents are responsible for submitting and having their response accepted before the closing time set forth in this solicitation or as changed by addenda. NOTE: It is the Proposer's sole responsibility to ensure their bid and document(s) are uploaded, transmitted, and arrive in time electronically. The District will have no responsibility for responses that do not arrive in a timely manner, no matter what the reason.

  Upon closing of the Solicitation, Solicitation Results will be available on the eProcurement Portal.

  In the case of a discrepancy between the electronic pricing schedule and any uploaded pricing schedule document, the electronic pricing will prevail.

  Steps to Submit Your Electronic Proposal:

  To submit an offer to the District, vendor must begin by clicking on the green DRAFT RESPONSE button.

  https://procurement.opengov.com/portal/brevardschools/projects/249055

  1. Acknowledge all Addenda

  2. Answer all required vendor questions. 

  3. Upload all required document. Respondent may save their work and return.

  4. Review your work and submit response when ready.

  5. You will receive a confirmation email from OpenGov upon receipt of your submission.

  6. Proposer may withdraw their submission at any time prior to 2:00 pm EST on Monday, April 6, 2026.

   

  Note: If an addenda is issued after a response has been submitted, vendor must return to take steps below. Failure to do both steps may result in the response being deemed non-responsive.

  1. Acknowledge the new addenda; and

  2. Resubmit your response through the eProcurement Portal.

   

  Do Not upload a Zip File: Unzip Your Files
  Note: If your files are [zipped or] in a zip folder, you may need to unzip the files before uploading.  The following instructions may be helpful to do so.
  1. Open File Explorer, and find the zipped folder.
  2. To unzip the entire folder, right-click to select Extract All, and then follow the instructions.
  3. To unzip a single file or folder, double-click the zipped folder to open it. Then, drag or copy the item from the zipped folder to a new location.
• Vendor Registration Instructions & Customer Service information —

  Click here to register onto the District's eProcurement Portal hosted by OpenGov.

  If you are already registered and need help logging in or retrieving your user information simply click on the blue chat bubble on the lower right hand corner of your screen or contact OpenGov at procurement-support@opengov.com for help at any time.

  Customer Service

  For assistance with e-bidding or uploading documents: Contact OpenGov via the blue chat bubble on the lower right hand corner of your screen or email at procurement-support@opengov.com.

  Monday through Friday 5am - 5pm PST, except statutory holidays-- response time is typically less than ten minutes.

Submission Requirements

• Do you believe you have a like product or service? (required) —

  If you believe you have a “like” product or have a “like” service, please attach all related documents for review. “Like” shall mean equal, equivalent, and/or identical.

• All Related Documents (required) —

  Upload all related documents for your 'Like' product or service.

• Description of Product/Service (required) —

  Provide a description for the product or service intended to be sole sourced.

• Proposed Vendor (required) —

  Provide the name of the vendor proposing the single/sole source.

• Dollar Amount (required) —

  Provide anticipated dollar amount to be spent on this single/sole source purchase, if applicable.

• Term of Agreement (required) —

  Provide anticipated term of agreement.