SLED Opportunity · UTAH · CANYONS DISTRICT PROCUREMENT
AI Summary
RFP for vision insurance coverage services for Canyons School District employees in Utah. Preference for firms with local presence. Contract for one year with option to extend. Proposals due April 9, 2026, submitted electronically.
The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from qualified Firms for Vision Insurance coverage for Canyons School District (CSD) employees. It is anticipated that this RFP may result in a contract award to a qualified Firm for services as needed, and as defined further in the event details. Preference may be given to firms with strong local presence with in the Utah community. This RFP is designed to provide interested Firms with sufficient basic information to submit proposals meeting minimum requirements, but is not intended to limit a proposal’s content or exclude any relevant or essential data. Firms are at liberty and are encouraged to expand upon the specifications to evidence service capability under any agreement. All proposal preparation costs and any associated activities related to this RFP are the sole responsibility of the Firm. CSD is not liable for any costs incurred throughout the entire selection process. All solicitation responses must be submitted electronically through Euna Procurement, powered by Ion Wave. All procurement related inquiries relative to this proposal must be submitted through the questions tab in Euna Procurement, powered by Ion Wave and will be answered through Euna Procurement, powered by Ion Wave up to the Q&A deadline. Proposals will be opened electronically within five (5) business days of the closing of the solicitation. Acknowledgement Of RFP Firms intending to provide a proposal will need to complete and return to CSD the following; Intent to Bid and Confidentiality/Non-disclosure Agreements (see attachment tab to download). After receipt of the Intent to Bid and Confidentiality/Non-disclosure Agreement, the district's consultant will send out the necessary data to complete a proposal. These forms need to be downloaded, completed and emailed to the following: Holly Bishop-Purchasing Technician HOLLY.BISHOP@canyonsdistrict.org These forms MUST be received by 03/18/2026 5:00pm. Eligibility Requirements In order to be eligible to respond to this RFP, the Firm must meet all of the following qualifications: A. Licensed The proposing Firm must be properly licensed to conduct business in the State of Utah and hold all necessary certificates. A local service representative is required B. Insurance Requirements The Firm, at it's own cost, shall secure and maintain insurance as stated in the CSD Standard Terms and Conditions for the duration of the contract, including all renewal terms, and following minimum insurance coverage: 1. Professional Liability and Errors and Omissions insurance coverage for claims that may arise from or in connection with the performance of the work hereunder by the contracting party, its representatives, or any employee(s) of at least one million dollars($1,000,000) per occurrence and in an annual aggregate. CSD shall be named as an additional named insured prior to execution of any contract which may arise hereunder. The certificate and policy shall provide that coverage thereunder shall not be canceled or reduced without at lease thirty (30) days prior written notice to CSD. If Company carries a "Claims Made" policy, Company shall agree to purchase a tail before terminating insurance coverage, even if insurance is canceled after this agreement terminates. The terms and conditions of the tail shall be approved by CSD. 2. Commercial general liability insurance with CSD named as an additional insured, in the minimum amount of one million dollars ($1,000,000) per occurrence with a two million dollars ($2,000,000) general aggregate. The policy shall protect CSD, the Company, and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from the Company's opperations under this agreement, whether performed by the Company itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premisis operations, acts of independent contractors, and completed operations. The certificate and policy shall provide that coverage thereunder shall not be canceled or reduced without at least thirty (30) days prior written notice to CSD. 3. Commercial Blanket bond with a dishonesty sub-limit in the minimum amount of one hundred thousand dollars ($100,000), with CSD named as an additional insured. The certificate and policy shall provide that coverage thereunder shall not be canceled or reduced without at least thirty (30) days prior written notice to CSD. C. HIPAA Compliance For purposes of HIPAA, proposers must attest to CSD HIPAA actions and compliance in writing. D. Experience The Firm must have performed the same scope as outlined with large employers and in similar business environments. GENERAL INFORMATION A. Proposal Information: All bid documents and addenda will be available on Euna Procurement, powered by Ion Wave. Proposal information should be contained within Schedules A, B, C, D, and E. Proposing Firms are expected to complete the schedules A-E and upload as part of their proposal. Schedule F (price) should be uploaded as a seperate file. CSD Contracts Proposers shall not unduly contact or offer gifts or gratuities to owners, users, or selected committee members in an effort to influence the selection process. This prohibition applies before the bidding documents are issued as a project is developed, and extends through the award of a contract. Failure to comply with this requirement may result in disqualification. B. Inquiries: All inquiries relative to this RFP must be submitted through Euna Procurement, powered by Ion Wave and will be answered through the bid platform up to the Q&A deadline. C. Addendum to RFP: If it becomes necessary to revise the RFP in whole or in part, an addendum will be posted on Euna Procurement, powered by Ion Wave. Firms who obtained this RFP by download are required to check the Euna Procurement, powered by Ion Wave bid platform regularly during the open proposal acceptance period for any addenda. D. Right of Rejection: The CSD Board of Education reserves the right to reject any and all proposals or to waive any non-statutory informality. The Board of Education further reserves the right to make the contract award deemed by the Chief Procurement Officer of CSD to be in the best interest of the District. The Board of Eucation's decision to accept or reject the contract shall be final. E. Oral Presentation: An oral presentation by the top scoring Firms to clarify a proposal may be required at the sole discretion of CSD. However, CSD may award a contract based on the initial proposal received without discussion with the Firm. If required, oral presentations will be scheduled after the submission of proposals. Presentations will be made at the Firms' expense. F. RFP Award: When the award is made, it will be posted on Euna Procurement, powered by Ion Wave. In the event that the RFP was canceled after the closing date, that information will be posted on the bid site as well. G. Written Agreement: The selected Firm must enter into a written contract with CSD to provide a vision coverage plan(s) required by the District for the term of the contract. The contract must be performed in accordance with CSD Standard Terms and Conditions for Professional Services, rev. date 02/24/2026.(Please see the attachments tab to download) H. Contract Period: This agreement shall commence on the date of the RFP award by the Board of Education and continue for one (1) year. Each proposal must include an option whereby CSD, in its sole discretion, can extend the contract for an additional four (4) years on the same terms, prices, and conditions set forth in the proposal. Multi-year rate cap is preferred. The option shall be exercisable at the end of the first year. If the option is not exercised, then the contract shall automatically expire at the end of the contract term. Notice of exercise of the option must be given at least thirty (30) days prior to the end of the contract term. SUBMITTING YOUR PROPOSAL A. All proposals are to be submitted on Euna Procurement powered by Ion Wave, before the RFP closes on April 8, 2026 @5:00pm. No hard copies will be accepted at this time. Proposals received after the deadline or sent by means other than Euna Procurement, powered by Ion Wave will not be accepted, as they will be deemed non-responsive. B. Prices shall NOT include tax. All prices should be rounded to the nearest cent. If you are using Utah State Contract pricing, please reference the contract number. C. Proposals must be signed by the Firm's authorized official binding the RFP and the Firm for a period of ninety (90) days from the date of receipt by Michelle McCombs, Senior Buyer. D. Each Firm shall submit only one (1) standalone for this benefit that matches the current benefits. Each Firm may also submit a budled proposal with the RFP #26-00065MM-P5 Dental Coverage Plan. Bundled pricing will be considered when scoring the RFP. Each Firm may also submit one (1) proposal that reflects unique plans or offerings that make said Firm stand out from the competition. E. Any proposer may designate those portions of the submittals which contain trade secrets or other confidential matters that the Governmental Records and Access Management Act (GRAMA) would allow to be a protected record. Any disclosure of submittals or portions thereof shall be in accordance with GRAMA and State Law. EVALUATION CRITERTIA The District will evaluate each proposal submitted based on responsiveness to the District's overall needs. The award of contract, if made, will be to the Firm who is responsive and responsible to all administrative and technical requirements of the RFP; who has demonstrated competence and qualifications in regards to providing the services required; the cost and prices for the services offered; and who receives the highest rating based upon all of the criteria set forth in the RFP. The process of award will be by committee. The committee will base their evaluation on the criteria listed below then apply a score based on the point value of that criteria. The Firm receiving the highest ratings will be awarded the contract. A Firm must use the following schedules, or copies therof, in submitting a proposal. The schedules must be completed in their entirety. Other materials that support these schedules may be included in the proposal. N/A: Certification of Proposal (Schedule A) 30 Points: Services (Schedule B) General: scoring 1-10 for a total of ten (10) points possible Vision Provider Network: scoring 1-5 for a total of five (5) points possible Vision Claim Processing: scoring 1-5 x 0.4 weight for a total of two (2) points possible Reporting: scoring 1-5 for a total of five (5) points possible Eligibility & I. D. Cards: scoring 1-3 for a totalof three (3) points possible. Customer Service: 1-5 for a total of five (5) points possible. 30 Points: Qualifications & Experience (Schedule C) 10 points: References (Schedule D) 30 points: Cost (Schedule F) 10 points: Presentations (if required) Cost Formula: (Lowest proposed price/each individual proposed price) x30 Points. Price proposals should provide a multi-year rate guarantee with at least a two (2) year rate guarantee and local presence is preferred and will be taken into consideration. * Gallagher & Company will extract and analyze pricing data.* Note: If price proposals are unclear and clarification is needed, the Purchasing Agent reserves the right to request a best and final offer from all submitting Firm.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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