Water Reclamation Sand and Sludge Management

The City of Plant City (“City”) is seeking responsible vendors for sand and sludge management throughout the Water Reclamation Facility (“WRF”), located at 1500 Victoria Street, Plant City, Florida 33563, in accordance with the terms, conditions, and specifications of this solicitation.

Background

The objective of the Request for Proposal (RFP) is to restore the optimal function and capacity of the treatment systems in the WRF.

Project Details

• Reference ID: 26-008UO-HK-RFP
• Department: Utilities Operations
• Department Head: Lynn Spivey (Director of Utilities)

Important Dates

• Questions Due: 2026-03-24T21:00:00.000Z
• Pre-Proposal Meeting: 2026-03-23T14:00:00.000Z — 1500 Victoria Street, Plant City, Florida 33563

Addenda

• Addendum #1 (released 2026-03-18T12:40:25.821Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Official Notice #1: Proposal Receiving Date Extension (released 2026-03-20T18:49:50.965Z) —

  The Proposal Receiving date has been extend 2 weeks to Thursday, April 9, 2026 at 2:00pm.

• Addendum #2 (released 2026-03-18T12:47:00.965Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Official Notice #2: Tab 5 Cost - Revisions (released 2026-03-27T18:18:55.198Z) —

  Tab 5 Cost has been revised. Please use the updated Tab 5 for your proposals. 

• Addendum #3 (released 2026-03-18T12:50:01.211Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #4 (released 2026-03-20T18:49:45.441Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #5 (released 2026-03-20T18:49:47.471Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #6 (released 2026-03-20T19:28:13.221Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #7 (released 2026-03-27T18:21:12.041Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Contractor Qualifications (30 pts) —

  •    Provide three (3) references of comparable scope within ten (10) year period.
  •    Provide five (5) similar project experiences within the ten (10) year period.
  •    Include all required licenses and certifications as outlined in the terms and conditions.

• Project Team Qualification (30 pts) —
  • Provide project manager and foreman resumes.
  • Provide a list of equipment to be used for this project, including availability.
  • Organization Chart 
• Work narrative and Safety Plan (20 pts) —
  • Provide a brief narrative demonstrating your understanding of the project scope of work.
  • Submit a Safety Plan.
• Cost Evaluation (20 pts) —
  • Unit Cost

Submission Requirements

• Proposal Submittal (required)
• Statement of E-Verify Requirements Compliance (required) —

  By confirming, I, the duly authorized representative/agent of the firm I am representing for this bid hereinafter referred to as Successful Respondent, by this Affidavit attest to the following:

  The Successful Respondent acknowledges that Section 274A of the Immigration and Nationalization Act and other relevant provisions of law prohibit the employment of unauthorized aliens; that the U.S. Department of Homeland Security has established an E-Verify System that allows employers to verify employee eligibility in an efficient manner; and that the Office of the Governor of the State of Florida has issued Executive Order 11-116, encouraging public agencies not under the control of the Governor to include as a provision of contracts for the provision of goods or services a requirement that contractors and subcontractors utilize the E-Verify System to verify employee eligibility. Successful Respondent hereby affirms and agrees that Successful Respondent is in compliance and shall at all times comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens. Successful Respondent shall verify the eligibility of its current and prospective employees utilizing the U.S. Department of Homeland Security’s E-Verify System during the term of this Agreement. Successful Respondent shall include in all contracts with subcontractors related to this Agreement a provision requiring the subcontractor to comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens and to verify the employment eligibility of all the subcontractor’s current and prospective employees using the U.S. Department of Homeland Security’s E-Verify System. The Successful Respondent shall maintain records showing its compliance with the requirements of this paragraph, and shall provide copies of all such records to the City upon request. Failure to comply with any requirement of this paragraph shall constitute a breach of this Agreement for which the City may immediately terminate the Contract without penalty. In the event of such breach or termination, the Successful Respondent shall be liable to the City for any costs incurred by the City as a result of the breach.

  IN ACCORDANCE WITH § 837.06, FLA. STAT., SUCCESSFUL RESPONDENT ACKNOWLEDGES THAT WHOEVER KNOWINGLY MAKES A FALSE STATEMENT IN WRITING WITH THE INTENT TO MISLEAD A PUBLIC SERVANT IN THE PERFORMANCE OF HIS OR HER OFFICIAL DUTY SHALL BE GUILTY OF A MISDEMEANOR OF THE SECOND DEGREE, PUNISHABLE AS PROVIDED IN § 775.082 OR § 775.083, FLA. STAT.

• Sworn Statement Under Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes (required) —

  Please download the below documents, complete, and upload.

• Drug-Free Workplace Statement (required) —

  By confirming, the respondent, in accordance with Florida Statute 287.087 hereby certifies that the firm they are representing for this bid does the following:

  Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

  Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

  Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the Drug-Free statement.

  Notify the employees that as a condition of working on the commodities or contractual services that are under bid, employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or no lo contendere to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

  Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

  Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

  As the person authorized to sign the statement, I certify that this business complies fully with the above requirements.

• Public Records Act/Chapter 119 Requirements (required) —

  By confirming, the successful respondent agrees to comply with the Florida Public Records Acts to the fullest extent applicable, and shall, if this engagement is one for which services are provided by doing the following:

  1. Successful Respondent shall keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service;
  2. Successful Respondent shall provide the public with access to such public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes or as otherwise provided by law;
  3. Successful Respondent shall insure that public records that are exempt or that are confidential and exempt from the public record requirements are not disclosed except as authorized by law; and
  4. Successful Respondent shall meet all requirements for retaining public records and transfer to the public agency, at no cost, all public records in possession of the Successful Respondent upon termination of the contract and shall destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the City.

  The parties agree that if the Successful Respondent fails to comply with a public records request, then the City must enforce the contract provisions in accordance with the contract and as required by Section 119.0701, Florida Statutes. Notwithstanding any other requirement herein stated, the Successful Respondent shall comply fully with the requirements of Florida Statutes 119.0701.

• Non-Collusion Statement (required) —

  By confirming, the respondent attests that:

  1. He/she is the representative of the firm, the respondent that has submitted the attached response.
  2. He/she is fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting such solicitation.
  3. Such solicitation is genuine and is not a collusive or sham solicitation.
  4. Neither the said respondent nor any of its officers, partners, owners, agent representatives, employees or parties in interest including this affiant, has in any way, colluded, conspired, or agreed, directly or indirectly, with any other respondent, firm or person, to submit a collusive or sham response in connection with the Agreement for which the attached response has been submitted or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by Agreement or collusion or communication or conference with any other responder, firm or person to fix the price or prices in the attached solicitation or of any other respondent, or to fix any overhead, profit or cost element of the proposed price or the proposed price of any other responder, or to secure through any collusion, conspiracy, connivance or unlawful Agreement any advantage against the City of Winter Park, Florida, or any person interested in the proposed Agreement.
  5. The price or prices quoted in the attached response are fair and proper and are not tainted by any collusion, conspiracy, or unlawful Agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties of interest, including affiant.
• No Contact Clause (required) —

  By confirming, the respondent agrees to abide by the City's "No Contact Clause" and understands that violation of this policy shall result in disqualification of their proposal/submittal.

  The City of Plant City has established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Proposals) issued by the City through the City Procurement Division.

  The period commences when the procurement document is received and terminates when the City Commissioners, City Manager, or their designee, approves an award.

  When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/respondents and members of the City Commissioners, the City Manager, City employees or members of the Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Procurement Representative listed in the solicitation.

  Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Procurement Manager or his appointed representative. It shall be the Procurement Manager’s decision whether to consider this information in the decision process.

  Any attempt by a vendor/respondent to influence a member or members of the aforementioned shall be grounds to disqualify the respondent from consideration during the selection process.

• Conflict of Interest (required) —

  For purposes of determining any possible conflict of interest, all bidders/responders, must disclose if any Plant City Commissioner(s), employee(s), is also an owner, corporate officer, agency, employee, etc., of their business.

  Indicate either “yes” (a City employee, elected official is also associated with your business), or “no”.

• Conflict of Interest Dislcosure (required) —

  If yes, give person(s) name(s) and position(s) with your business.

• Affidavit Certification Immigration Laws (required) —

  The City Of Plant City will not intentionally award City contracts to any contractor who knowingly employs unauthorized Alien Workers, constituting a violation of the employment provisions contained In 8 U.S.C. Section 1324 A(E) {Section 274a(E) of The Immigration And Nationality Act (“INA”).

  The City Of Plant City may consider the employment by any contractor of unauthorized Aliens a violation of Section 274a(E) of the INA. Such violation by the recipient of the employment provisions contained in Section 274a(E) of the INA shall be grounds for unilateral cancellation of the contract by the City Of Plant City.

  By confirming, bidder attests that they are fully compliant with all applicable immigration laws (Specifically to the 1986 Immigration Act and subsequent amendments).

• AFFIDAVIT UNDER SECTION 787.06(13), FLORIDA STATUTES, ON KIDNAPPING; CUSTODY OFFENSES; HUMAN TRAFFICKING; AND RELATED OFFENSES, Human trafficking (required) —

  Please download the below documents, complete, and upload.

• AFFIDAVIT UNDER SECTION 287.138, FLORIDA STATUTES, PROCUREMENT OF PERSONAL PROPERTY AND SERVICES, Contracting with entities of foreign countries of concern prohibited (required) —

  Please download the below documents, complete, and upload.

• Respondent References —

  Please download the below documents, complete, and upload.

• Vendor Instructions (required) —

  By confirming,

  If your company provide services performed on City property, you will also be required to submit an ACORD Insurance Certificate naming the City of Plant City as an additional insured, along with a copy of the additional insured endorsement from your policy, prior to services being rendered.

  The City of Plant is exempt from the payment of Florida sales and use tax.  Copies of the City's Sales Tax Exemption Certificate are available upon request to cpcprocurements@plantcitygov.com.

  The City's payment terms are Net 30 and all invoices/billing should be sent to: City of Plant City, PO Box C, Plant City, FL 33564.

  Submission of a proposal constitutes agreement with the Purchase Order Terms and Conditions as found on the City's website:  https://www.plantcitygov.com/procurement.

• Proof of Insurance (required) —

  If your company provide services performed on City property, you will also be required to submit an ACORD Insurance Certificate naming the City of Plant City as an additional insured, along with a copy of the additional insured endorsement from your policy, prior to services being rendered.

  Can you provide provide Proof of Insurance or Insurability?

• Proof of Insurance (required) —

  Please upload a copy of your current ACORD Insurance Certificate or other sufficient documentation.

• Proof of Insurance (required) —

  If you cannot provide a current ACORD Insurance Certificate, please describe how intend to be able to provide the required insurance if your company is selected to provide services.

• Tax Exemption and Payment Terms (required) —

  By clicking confirm, Vendor acknowledges that:

  1. The City of Plant is exempt from the payment of Florida sales and use tax.  Copies of the City's Sales Tax Exemption Certificate are available upon request to cpcprocurements@plantcitygov.com.
  2. The payment terms are Net 30 and all invoices/billing should be sent to: City of Plant City, PO Box C, Plant City, FL 33564. 
  3. Submission of a proposal constitutes agreement with the Purchase Order Terms and Conditions as found on the City's website:  https://www.plantcitygov.com/procurement.
• Purchase Orders Contact (required) —

  Provide Name, Phone, and Email Address for your purchase order contact.

• Account Receivable Contact (required) —

  Provide Name, Phone and Email of your accounts receivable contact.

• Additional Contacts —

  Provide Name, Phone and Email for any additional contacts.

• W-9 (required) —

  A completed W-9 must be submitted with proposal submission.

• Remit to Address (required) —

  Is your remit to address different than your mailing address?

• Remit to Address (required) —

  Provide your remit to address.

• Redacted Responses —

  If you have any information that should be redacted for confidentiality, please upload a redacted copy of your response.

• Authorized Signatory (required) —

  Name and Title of Authorized Signatory

• Name, Title, Address, Phone, and Email and of Authorized Signatory (required)
• By clicking confirm, the authorized signatory is confirming that they are authorized to bind the entity to the contract. (required)
• The respondent's Proof of required Certification(s) and License(s) (required) —

  Please upload a copy of your document to show proof requirements are met.

• Is there a pre-proposal meeting or walkthrough for this RFP? (required)
• Attendance Requirement? (required)
• Valid Terms (required) —

  How many days should the proposal be valid?

• Do you need an Engagement Letter? (required)

Questions & Answers