Water Treatment Plant Filter Media Replacement

The City of Coral Springs, FL , is soliciting sealed responses for Water Treatment Plant Filter Media Replacement. Responses are to be submitted via the City's eProcurement Portal via https://procurement.opengov.com/portal/coralsprings PRIOR TO 2:00 pm on Wednesday, June 10, 2026. Late responses will not be accepted.

Project work consists of furnish and install filter media and replacement filter components, complete, in all filters to be repaired as shown on the drawings, in accordance with the requirements of the contract document

Background

The City of Coral Springs, Florida was incorporated on July 10, 1963, and is located in northwestern Broward County, FL. It encompasses 23.94 square miles and has a population of over 134,000, making it the fifth largest city in Broward County and the 16^th largest in the State of Florida. Known as the "The City in the Country", Coral Springs has become a premier South Florida community, known for its abundant parks, quality schools, numerous athletic programs, and attractive neighborhoods.

The City of Coral Springs is the first local government in the nation to receive the coveted Malcolm Baldrige National Quality Award, a Presidential honor that recognizes U.S. companies for organizational performance excellence. As a two-time Florida Governor’s Sterling Award winner, Coral Springs has achieved national recognition as a leader in government management, including Money Magazine’s Best Places to Live, 100 Best Communities for Young People by America’s Promise, and a recipient of the ICMA Center for Performance Measurement Certificate of Excellence.

The City of Coral Springs continues to receive the highest bond rating, “AAA”, by all three rating agencies on Wall Street. Our solid overall financial position, effective long-range planning, and prudent management policies truly make Coral Springs the premier community in which to live, work, and raise a family.

Project Details

• Reference ID: ITB 26-B-260F
• Department: Procurement
• Department Head: Miguel Machuca (Purchasing Manager)

Important Dates

• Questions Due: 2026-05-29T21:00:00.000Z

Evaluation Criteria

• Summary —

  The City of Coral Springs, FL , is soliciting sealed responses for Water Treatment Plant Filter Media Replacement. Responses are to be submitted via the City's eProcurement Portal via https://procurement.opengov.com/portal/coralsprings PRIOR TO 2:00 pm on Wednesday, June 10, 2026. Late responses will not be accepted.

  Project work consists of furnish and install filter media and replacement filter components, complete, in all filters to be repaired as shown on the drawings, in accordance with the requirements of the contract document

• Important Instructions for Electronic Submittals —

  The City of Coral Springs is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Timeline —

  Release Project Date:	May 11, 2026
  Question Submission Deadline:	May 29, 2026, 5:00pm
  Response Submission Deadline:	June 10, 2026, 2:00pm

• Scope of Work or Project Details —

  General scope of work is the complete removal and replacement of potable water filtration media at the CITY’s existing Water Treatment Plant Filtration system.  

  General Existing Filtration System Information:

  1. Number of filter bays = 8
  2. Number of Filter cells = 16
  3. Each Filter Cell Dimensions = 18’ x 9’
  4. Each Filter Cell Area = 162 SF
  5. Design Anthracite Depth = 20 inches.
  6. Design Sand Depth = 10 inches.
  7. Existing Filter Media Support is Xylem/Leopold Company, Inc., Type S Underdrain Lateral Blocks with IMS Media Retainer Cap

  Scope of work for each of the eight (8) filter Bays (two (2)  filter cells per bay) :

  1. City will take one (1) filter bay (two filter cells) off-line at a time.
  2. Bidder to remove existing media from two off -line cells.
  3. Bidder to vacuum out remaining media and prepare for inspection of existing underdrain system.
  4. CITY will coordinate and complete inspection of  the existing  underdrain system. Existing Underdrain system is out of warranty and manufacturers inspection is not necessary.
  5. Bidder shall furnish and install new media (sand and Anthracite) into both filter cells. Installation shall be per original Leopold media installation instructions.
  6. CITY will confirm media installation depth requirements are met.
  7. Bidder shall fill with potable water, chlorinate and disinfect the two filter cells after media installation has been completed and confirmed by CITY.
  8. Bidder shall provide laboratory services to complete bacteriological sampling and testing of each filter cell.
  9. After passing bacteriological testing results. CITY shall place the completed filter bay back into operation.
  10. Steps 1 through 9 shall be completed for remaining seven (7) filter bays (fourteen (14)filter cells).

  Please see the Attachments section for Plans, Specifications and other Attachments.

• Project Contact —

  Leonardo Bermudez

  Assistant Purchasing Manager

  9500 W. Sample Rd

  Coral Springs, FL 33065

  Email: lbermudez@coralsprings.gov

  Phone: (954) 344-1097

• Procurement Contact —

  Leonardo Bermudez

  Assistant Purchasing Manager

  9500 W. Sample Rd

  Coral Springs, FL 33065

  Email: lbermudez@coralsprings.gov

  Phone: (954) 344-1097

Submission Requirements

• Invitation to Bid - Bidder's Acknowledgment Document (required) —

  Upload your completed Bidder's Acknowledgement Document.  Form is included in the solicitation document attached 

   

• Bidder Pricing Certification Form (required) —

  Please download the below documents, complete, and upload.

• Bidder Pricing Certification Form (required) —

  Upload completed Bidder Pricing Certification Form.  Form is included in the solicitation document attached.

  The form should be notarized to be accepted. 

• Certified Resolution Form (required) —

  Please download the below documents, complete, and upload.

• Non-Collusive Affidavit (required) —

  Please download the below documents, complete, and upload.

• Foreign (Non-Florida) Corporation Form-If Applicable —

  Please download the below documents, complete, and upload.

• Qualification Statement (required) —

  Please download the below documents, complete, and upload.

  This form is to be notarized. 

• References (required) —

  Please download the below documents, complete, and upload.

• Key Subcontractor Listing —

  Upload completed Key Subcontractor Listing (If Required). Form is included in the solicitation document attached.

• Drug-Free Workplace Certification (required) —

  Please download the below documents, complete, and upload.

• Certification Pursuant to Florida Statute §287.135 (required) —

  Please download the below documents, complete, and upload.

• Affidavit of Compliance with Foreign Entity & Human Trafficking Laws (required) —

  Please download the below documents, complete, and upload.

• Bid Bond (Bid Bond Form or Cashier's Check) (required) —

  For bids over $100,000 a bid bond is required.

  Please download the below documents, complete, and upload.

  If Bidder decides to provide a cashier's check they will need to deliver the check to Purchasing before the Response Submission Deadline.

  If bid is under $100,000 or submitting a cashiers check indicate "Not applicable" on the form and upload.

  Failure to submit a bid bond form properly executed by all parties including the corresponding Power of Attorney shall render your bid non-responsive.

   

   

   

• Cone of Silence Affidavit (required) —

  Please download the below documents, complete, and upload.

  The form should be notarized to be accepted.

• E-Verify Registration (required) —

  Upload copy proof of E-Verify Registration.

• Certificate of Insurance —

  Upload Copy of Certificates of Insurance

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

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• Procurement and/or Project Contact —

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