Water & Wastewater Utilities Supplies, Parts & Equipment

The City of Bartow is seeking catalog or retail discounts from qualified vendors interested in supplying various supplies, parts and equipment as it specifically relates to water & wastewater utilities for the City of Bartow Public Works Department and other City. departments on an ongoing as needed basis in accordance with the scope of work and specifications provided herein. Each department is located throughout the City but within City limits

Background

The intent of this solicitation is to allow City personnel to purchase water & wastewater utilities supplies, parts and equipment items as needed on a continuing basis to meet City needs in a timely & efficient manner at a reasonable price in accordance with policy. Additionally, the City’s goal is to provide maximum opportunities for open competition, support cost-effective operational management and services, as desired by the City, and promote public awareness of solicitation opportunities to support inclusion.

Project Details

• Reference ID: CSB 25-17
• Department: Public Works
• Department Head: William Groover (Public Works Director)

Evaluation Criteria

• Summary —

  The City of Bartow is seeking catalog or retail discounts from qualified vendors interested in supplying various supplies, parts and equipment as it specifically relates to water & wastewater utilities for the City of Bartow Public Works Department and other City. departments on an ongoing as needed basis in accordance with the scope of work and specifications provided herein. Each department is located throughout the City but within City limits

• Important Instructions for Electronic Submittals —

  The City of Bartow, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Timeline —

  Release Project Date:	May 16, 2025
  Proposal Submission Deadline:	May 30, 2029, 4:00pm
  Bid Expiration :	May 15, 2030, 5:00pm

• Scope of Work or Project Details —

  The City of Bartow is seeking catalog or retail discounts from qualified vendors interested in supplying various supplies, parts and equipment as it specifically relates to water & wastewater utilities for the City of Bartow Public Works Department and other City departments on an ongoing as needed basis in accordance with the scope of work and specifications provided herein. Each department is located throughout the City but within City limits. Vendor(s) must be able to provide a minimum 10% discount off the retail/catalog price or sale price and have a facility located with 75 miles of City Hall, 450 N. Wilson Ave., Bartow, FL 33830.

• Project Contact —

  Danielle Rose

  Purchasing Manager

  450 N. Wilson Ave

  Bartow, FL 33831-1069

  Email: drose@cityofbartow.net

  Phone: (863) 733-4645

• Procurement Contact —

  Danielle Rose

  Purchasing Manager

  450 N. Wilson Ave

  Bartow, FL 33831-1069

  Email: drose@cityofbartow.net

  Phone: (863) 733-4645

Submission Requirements

• Respondent Submittals (without Cost) (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

  (Do not upload cost information in here)

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Vendor confirms they have a location/ facility located within 75 miles of Bartow's City Hall? (required) —

  Vendor must have a facility located within 75 miles of City Hall - 450 N. Wilson Ave., Bartow, FL 33830.

• Vendor can provide a minimum 10% discount off the retail/ catalog price or sales price, whichever is less? (required) —

  Vendor(s) must be able to provide a minimum 10% discount off the retail/catalog price or sale price.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.