Waterleaf & Steeplechase Parks Parking Lot Improvements

This solicitation covers construction services for both Steeplechase Park and Waterleaf Park. The selected contractor must have the capacity to manage and execute work at both sites concurrently.

For Steeplechase Park, bidders are required to include a phasing plan that accounts for the multiple construction areas within the park. This plan should outline how work will be sequenced and how temporary accommodations such as rerouted access, staging areas, or safety measures will be implemented throughout construction.

Both parks will remain open to the public during construction, making it essential for bidders to propose strategies that minimize disruptions and clearly identify how impacts to key park features, access points, and recreational activity areas will be limited.

Project Details

• Reference ID: RFP-2026-060
• Department: Parks
• Department Head: David Lopez (Director)

Important Dates

• Questions Due: 2026-03-13T22:00:00.000Z
• Pre-Proposal Meeting: 2026-03-03T21:00:00.000Z — https://teams.microsoft.com/meet/23896309947200?p=nCNsVdn7OwTVRZCSaH

Addenda

• Official Notice #1: Pre-bid Attendance (released 2026-03-06T18:47:37.405Z)
• Addendum #1 (released 2026-04-01T19:26:27.758Z) —

  Price sheet and project manual have been updated.

  The bid due date has been extended to Thursday, April 9 at 3:00pm local time.

• Official Notice #2: Copies of Price Sheets in Excel Format (released 2026-03-10T15:44:33.926Z)

Evaluation Criteria

• Qualifications and Availability (10 pts)
• Proposed Staff (30 pts)
• Project Experience (30 pts)
• Project Approach (30 pts)
• Project Understanding & Approach (25 pts) —

  Evaluates how well the bidder understands the combined project scope and how effectively they propose to sequence and manage construction across Steeplechase Park and Waterleaf Park.

  Criteria should include:

  • Clear understanding of both park projects and associated constraints
  • Quality and practicality of the phasing plan for Steeplechase’s multiple work zones
  • Overall construction methodology and sequencing strategy
  • Temporary access accommodations, safety provisions, and site management
  • Consideration of maintaining public access throughout construction
• Price (20 pts) —

  Price will be evaluated and points awarded on a pro-rata basis.

• Proposed Schedule (20 pts) —

  Assesses the clarity, feasibility, and sequencing of the proposed schedule.
  Criteria should include:

  
  •    Realistic timeline for concurrent work
  •    Integration of phasing and public access considerations
  •    Ability to meet milestones and maintain momentum

• Project Delivery Capacity (15 pts) —

  Evaluates the contractor’s ability to manage two park projects simultaneously.
  Criteria include:

  
  •    Adequate staffing and equipment availability
  •    Experience with managing parallel projects
  •    Supervision structure and workload capacity

• Relevant Experience & Past Performance (10 pts) —

  Evaluates the contractor’s record of successfully completing similar park or public-space projects.
  Criteria should include:

  
  •    Quality and relevance of previous work
  •    Ability to meet schedules and manage active public environments
  •    References or performance evaluations

• Safety Plan & Safety Performance (10 pts) —

  Evaluates the contractor’s commitment to maintaining a safe work environment for staff, park visitors, and surrounding areas during all phases of construction.
  Criteria should include:

  
  •    Quality and completeness of the project-specific safety plan
  •    Strategies for protecting the public in active park environments
  •    Traffic control, site access, fencing, and hazard mitigation
  •    Safety training, reporting practices, and historical safety performance (e.g., EMR, incident rates)

Submission Requirements

• Letter of Interest and Qualifications (required) —

  Provide a summary of the team's interest, understanding, and qualifications to perform the services anticipated by the RFQ.

• Organizational Background and Overview (required) —

  Provide a brief history and overview of your company and its organizational structure, with special emphasis on your understanding of this solicitation and how your company proposes to fulfill the needs of the City of Kyle.

• Statement of Qualifications (required) —

  Identify at least two example projects that relate to the services requested by this RFQ. Please include a brief description along with the project reference (and reference contact information).

• Availability of Staff and Resources (required) —

  The City of Kyle is interested in ascertaining that the successful Proposer(s) have the necessary staff and resources to take on immediate projects to ensure timely completion.

• Schedule (required) —

  Please describe the anticipated schedule to complete the Scope of Work contained in this RFQ. The City is open to recommendations and negotiation on approach and best practice. The final timeline or schedule will be agreed upon in the final contract.

• Approach to Providing Service (required) —

  Please outline the process your organization will utilize to complete the tasks listed as part of the scope of services.

• Personnel (required) —

  Experience and quality of personnel is of critical importance in the City of Kyle’s decision-making process for awarding this contract(s).

  Please submit information regarding key staff and their roles in the organization contemplated for these services, including their experience, certifications, and/or degrees as well as applicable experience on the projects included as references.

• List of Authorized Contract Signatories (required) —

  Upload a list of authorized individuals who can sign contracts for your agency.

• Executive Summary (required) —

  Provide an Executive Summary that summarizes your RFP response and confirms you will comply with the requirements, provisions, terms, and conditions specified in this solicitation. Include the complete name and address of your firm, telephone number, and email address of the person the City of Kyle should contact regarding your firm’s response. 

• Authorized Negotiator (required) —

  Include name, address, email, and telephone number of a person in your organization authorized to negotiate Contract terms and render binding decisions on Contract matters.

• Project Management Structure (required) —

  A chart or other visual representation of the project team indicating reporting structures for personnel from the primary firm that also indicates the reporting structure to primary firm of any subcontractors.

• Did you complete the 1295 form? (optional) —

  Link - https://www.ethics.state.tx.us/filinginfo/1295/

• Upload Complete Bid Response (required)
• Enter Total Steeplechase Base Bid Amount (required)
• Enter Total Steeplechase Alt Bid Amount (required)
• Enter Total Base+Alt Steeplechase Bid Amounts (required)
• Enter Total Waterleaf Base Bid Amount
• Enter Total Waterleaf Alt Bid Amount (required)
• Enter Total Base+Alt Waterleaf Bid Amounts (required)
• Offer and Certifications
• Offer and Certifications Confimation (required) —

  By clicking "Please confirm" below, I represent and certify that I am submitting a binding Offer and am authorized to bind the Offeror to fully comply with the Solicitation to which I submit this Offer. I acknowledge that I have received, read, and understood the entire solicitation document packet sections, including any addenda issued, and agree to be bound by its terms.

  By submitting this Offer, I certify the following statements are true now and will be for the term of any resulting contract:

  1. That my firm and its principals (collectively “we” or “us”) are not currently suspended or debarred from bidding on any Federal, State, or City of Austin Contracts.
  2. That we have not in any way directly or indirectly: 
     1. colluded, conspired, or agreed with any other person, firm, corporation, Proposer or potential Proposer to the amount of this Proposal or the terms or conditions of this Proposal. 
     2. Paid or agreed to pay any other person, firm, corporation Proposer or potential Proposer any money or anything of value in return for assistance in procuring or attempting to procure a contract or in return for establishing the prices in the attached Proposal or the Proposal of any other Proposer.
  3. That we have not received any compensation or a promise of compensation for participating in the preparation or development of the underlying Solicitation or Contract documents. In addition, we have not otherwise participated in the preparation or development of the underlying Solicitation or Contract documents, except to the extent of any comments or questions and responses in the solicitation process, which are available to all Proposers, so as to have an unfair advantage over other Proposers, provided that we may have provided relevant product or process information to a consultant in the normal course of its business.
  4. That we have not participated in the evaluation of Proposals or other decision making process for this Solicitation and, if we are awarded a Contract, no individual, agent, representative, consultant, subcontractor, or sub-consultant associated with us, who may have been involved in the evaluation or other decision making process for this Solicitation, will have any direct orindirect financial interest in the Contract, provided that we may have provided relevant product or process information to a consultant in the normal course of its business.
  5. In accordance with Chapter 176 of the Texas Local Government Code, that we: 
     1. do not have an employment or other business relationship with any local government officer of the City or a family member of that officer that results in the officer or family member receiving taxable income
     2. have not given a local government officer of the City one or more gifts, other than gifts of food, lodging, transportation, or entertainment accepted as a guest, that have an aggregate value of more than $100 in the twelve month period preceding OFFER SHEET OFFER AND CERTIFICATIONS the date the officer becomes aware of the execution of the Contract or that City is considering doing business with the Offeror; and
     3. do not have a family relationship with a local government officer of the City in the third degree of consanguinity or the second degree of affinity.
  6. Pursuant to Texas Government Code §2271.002, we verify that we do not boycott Israel and will not boycott Israel during the term of the resulting contract.
  7. Pursuant to Texas Government Code Chapter 2275, we verify that if we have remote or direct access to communication infrastructure systems, cybersecurity systems, the electric grid, hazardous waste treatment systems, or water treatment facilities as a result of any City contract, that we are not owned by or the majority of stock or other ownership interest of our firm is not held or controlled by:
     1. individuals who are citizens of China, Iran, North Korea, Russia, or a Governor-designated country; or
     2. a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a Governor- designated country; or
     3. headquartered in China, Iran, North Korea, Russia, or a Governor-designated country.
  8. Pursuant to Texas Government Code Chapter 2274, we verify that, if we have 10 or more full-time employees: (1) we do not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the resulting contract against a firearm entity or firearm trade association.
  9. Pursuant to Texas Government Code Chapter 2276, we certify that, if we have 10 or more fulltime employees: (1) we do not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. 
• Nonresident Bidder Provisions —

  Instruction. Offerors shall read and check the applicable boxes in response to both certifications below.

  Reciprocal Preference. In accordance with Texas Government Code Ch. 2252.002 (see below), the City must apply a reciprocal preference to a Nonresident Bidder’s offer, consistent with the applicable preference granted by the state of the Nonresident Bidder’s principal place of business. The City will also apply a reciprocal preference to a Resident Bidder or Nonresident Bidder’s offer, consistent with the applicable preference granted by the state where the majority of the equipment, supplies and/or materials were manufactured.

  Resident bidder. An Offeror whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas.

  Nonresident Bidder. An Offeror that is not a Resident Bidder.

  Statute: https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm

• Offeror Hereby Certifies (required) —

  Offeror IS (YES) or IS NOT (NO) a Non-resident Bidder in accordance with Texas Government Code Ch. 2252.002.

• If “YES” is checked, provide the name of the State where Nonresident Bidder's Principle Place of Business is located. (required)
• Offeror Hereby Certifies (required) —

  Offer INCLUDES (YES) or DOES NOT INCLUDE (NO) Equipment, Supplies and/or Materials in accordance with Texas Government Code Ch. 2252.002.

• If “YES” is checked, provide the name of the State where majority of the Equipment, Supplies and/or Materials were manufactured. (required)
• Select the type of solicitation for your project: (required)
• Brief Description of Service(s) or Product(s) (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Term for the Agreement (required) —

  Enter the term length for the Agreement.

  Example: 1 year

• Will the contract from this solicitation have the option for renewal? (required)
• Enter the number of additional one-year periods the contract may be renewed for: (required) —

  Enter numerical value only.

• Is there warranty criteria for this solicitation? (required)

Questions & Answers