Active SLED Opportunity · TEXAS · KATY INDEPENDENT SCHOOL DISTRICT, TX
AI Summary
Katy ISD seeks proposals for a wearable panic button device integrated with their emergency response system. The device must support identity integration, high uptime, encrypted data, and provide real-time alerts and location tracking. Proposals are due May 21, 2026, via the district's online bidding system.
Katy ISD will receive proposals until Thursday, May 21, 2026 by 2:00 pm for RFQ #26-2601 - Wearable Panic Button Device. Katy ISD's preferred method of submission is via the online bidding system. OpenGov, which can be accessed at https://procurement.opengov.com/portal/katyisd.
Katy ISD is a flourishing suburban school district that encompasses 181 square miles in southeast Texas. Its eastern boundaries stretch to Houston's Energy Corridor, approximately 16 miles west of downtown Houston, and extend along Interstate 10 to a few miles west of the city of Katy.
Katy ISD is one of the largest and fastest growing public school districts in Texas. Katy ISD has a current enrollment number of 95, 647 students, with 10 High Schools, 18 Junior HS, 46 Elemenantaries, 6 facilities and 12, 966 employees.
This portion of the RFQ includes instructions on the format vendors must follow in preparing and submitting their responses. It further identifies how questions should be raised and will be addressed.
A response to this solicitation is an offer to contract with Katy ISD based upon the terms, conditions, scope of work, and specifications contained in this procurement solicitation. A solicitation/response does not become a contract unless and until it is accepted, evaluated, and awarded by Katy ISD, including Katy ISD Board of Trustees approval, when required.
The intention of this Request for Quotes (RFQ) is to solicit responses for Wearable Panic Button Device.
Any contract resulting from this solicitation is non-exclusive and shall be awarded with the understanding and agreement that it is for the sole convenience of Katy ISD. Katy ISD is free to have multiple contracts for the awarded goods and services and may initiate other procurement solicitations or purchasing activity with other vendors at any time, in Katy ISD’s sole discretion.
Please read this entire RFQ document and specifications carefully. Respondent must complete all forms and submit their response with all appropriate attachments.
Vendors are required to respond to all requests identified in this RFQ and indicate their acceptance or objection to the terms of the RFQ . Each vendor, by submitting a response, represents that they have read and agree to Katy ISD Terms and Conditions.
It is the responsibility of the vendor submitting a response to make certain that the Katy ISD OpenGov System has the appropriate company name, authorized representatives, and contact information on file for the purpose of receiving notices, changes, addenda, or other critical information.
Responses should be direct, concise, complete, and unambiguous. Please ensure that you respond to all documents and attachments in this RFQ .
It is the intention of Katy ISD to establish one or more contract(s) with highly qualified vendor(s) for Wearable Panic Button Device. In an effort to expand the district’s current use of a phone SRP application, a wearable badge button solution is being sought for notification of SRP activations. The wearable badge button solution should be capable of collaborating with the district’s network connectivity, empowering teachers and staff to discreetly and instantly activate alerts with a simple press of a button. In addition, the wearable badge button solution should be able to integrate with a SRP software suite.
Minimum Requirements
At a minimum, the vendor:
At a minimum, the wearable badge button system must:
Projected System Implementation Plan:
Purchase orders will be issued on an as-needed basis. The district will not be responsible for any products and/or services rendered without a Katy ISD purchase order signed electronically by authorized District personnel and/or proper authorization by the district’s purchasing Department. Requests for items will originate at each campus or department and the subsequent purchase order will be processed only by the Katy ISD Purchasing Department.
Please note that items and/or services are not to be delivered/provided to Katy ISD without an approved purchase order. If your company provides an item and/or service without a properly drawn Katy ISD purchase order, you are not guaranteed payment and the item/or service you provided could be constituted as a donation.
This solicitation represents the basis for any award and supersedes all prior offers, negotiations, exceptions, and understandings (whether orally or in writing). Submitted responses should be self-explanatory and should not require any clarification or additional information.
Katy ISD makes no guarantee or commitment of any kind concerning quantities that will actually be purchased under this RFQ and the resulting contract, if any. Katy ISD makes no guarantee or commitment of any kind regarding usage of any contracts resulting from this RFQ.
Invoices shall show the Katy ISD purchase order number, copy of signed delivery ticket, and bid name, and shall be emailed directly to AP@KatyISD.org.
Katy ISD anticipates following the timetable listed below for this solicitation:
| Item | Activity | Date & Time (all times listed as CST) |
| 1 | Project Release Date | Monday, April 27, 2026 |
| 4 | Deadline for Questions | Friday, May 8, 2026 at 2:00 pm |
| 5 | Deadline for submission of responses | Thursday, May 21, 2026 at 2:00 pm |
| 6 | Demonstrations / Interviews | Tuesday, May 26, 2026 (Tentative-Location TBD) |
| 7 | Anticipated Board Meeting Approval | Monday, July 27, 2026 (Tentative) |
The table above is only an estimate and may vary.
Responses shall be received no later than the submittal day and time deadline in the Katy ISD OpenGov System. No provisions or exceptions are made for late submissions due to the actions or consequences of the Vendor or a third- party. Any responses received after the submittal deadline date and time will be disqualified.
Katy ISD will accept responses submitted online via the Katy ISD OpenGov System.
Non-Electronic Bidding
Vendors may respond to the following solicitation by submitting a sealed response to the Purchasing Department either by mail or hand delivery up to the date listed in the timeline. Responses received after the response deadline will not be accepted. All times are central standard time. Please submit responses to 6301 South Stadium Drive, Katy, TX 77493.
Selected vendor(s) shall deliver the goods or services procured on this contract to the Katy ISD Department issuing a Purchase Order. If delivery is not or cannot be made within proper time period, the selected vendor must receive authorization from the issuing Katy ISD Department for the delayed delivery. If defective or incorrect goods are delivered, Katy ISD may make the determination, in its sole discretion, to return the goods to the vendor at no cost to Katy ISD. The vendor agrees to pay all shipping and handling costs for any such return shipment. The vendor also shall be responsible for arranging the return of the defective or incorrect goods.
The Vendor is responsible for ensuring that Katy ISD has the appropriate company name, authorized representatives, and contact information on file for the purpose of receiving notices, changes, addenda or other critical information.
Payment will be made upon receipt and acceptance by Katy ISD of item(s) ordered and receipt of a valid invoice, in accordance with the State of Texas Prompt Payment Act, Chapter 2251, Government Code VTCA. As required by law, the awarded contractor is required to pay subcontractors within ten (10) days from the receipt of this payment.
Any interpretations, corrections, additions, or changes to this RFQ will be communicated to vendors by the issuance of an addendum. All vendors shall comply with the requirements specified in any addendum issued by Katy ISD. It is the responsibility of the Vendor, prior to submitting their response, to determine whether an addendum was issued.
Katy ISD has implemented an E-Payables solution. All vendors and contractors doing business with Katy ISD will be offered the option of accepting payments through the District’s E-Payables VISA account. This payment will be transmitted electronically to the vendor on or before the due date, and receipt of funds will be as per the terms of the merchant’s VISA agreement. Payment terms, unless negotiated with the District, will remain the same. Vendors and contractors may negotiate, and the District will consider earlier payment terms if such terms are advantageous to Katy ISD.
A Vendor may be disqualified before or after the responses are unsealed, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage. Additionally, responses submitted without all specified required components may not be considered and may be disqualified.
All vendors doing business with Katy ISD must have an IRS Form W-9 Request for Taxpayer Identification Number and Certification on file with Katy ISD.
Katy ISD is exempt by law from the payment of Texas and Local Sales Tax and Federal Excise Tax. Responses should not include any such taxes.
All deliveries shall be F.O.B. Destination and Inside Delivery. Deliveries shall be made during Katy ISD Regular Hours.
A purchase order(s) shall be generated by Katy ISD to the Vendor. The purchase order number must appear on all itemized invoices and packing slips. Katy ISD will not be held responsible for any orders placed/delivered without a valid current purchase order number.
School District locations may be added or removed based on District need as determined by Katy ISD during the contract period. A list of the current campus/facility addresses may be found at https://www.katyisd.org/district-maps.
Once submitted, Katy ISD will not return responses to vendors. A Vendor may withdraw their response that has been submitted in the Katy ISD OpenGov System prior to the submittal deadline.
The Vendor Certifications addendum includes certifications and provisions that are required and apply when Katy ISD expends federal, state, and local funds for any contract resulting from this procurement process including, but not limited to, APPENDIX II TO 2 CFR PART 200 - CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS.
Vendor must certify its willingness and ability to comply with each provision, law, act, regulation, etc. as specifically noted, by having its authorized representative initial the applicable boxes and sign the acknowledgment at the end of the addendum.
CONFIDENTIAL INFORMATION: If a Respondent submits any information considered to be proprietary, trade secret, or otherwise confidential, the Respondent must identify all such information in the bid by conspicuously noting in writing on the provided Confidentiality Form and shall be included with the response. If the Respondent fails to identify confidential information as set forth in this paragraph, it agrees that by submission of its response that the entirety of the response shall be deemed non-confidential and non-proprietary and shall be made available to the public upon request. All responses and parts of responses which are not marked as confidential will automatically be considered public.
Respondents should consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other confidential or proprietary information before submitting a response. Katy ISD assumes no liability or responsibility for release of any information not properly identified and documented as confidential pursuant to the requirements set forth herein.
In the event Katy ISD receives a request for portions of a response marked as “Confidential Information” as specified above, Katy ISD shall forward such request to the Office of the Texas Attorney General for an opinion on whether such information may be withheld from disclosure under the Texas Public Information Act. Katy ISD will notify Respondent whose response is the subject of the request when the information is forwarded to the office of the Attorney General. Katy ISD assumes no obligation for asserting legal arguments on behalf of Respondent. Respondents are advised that Katy ISD is obligated to comply with the decision of the Attorney General, including any such decision calling for the release of information marked as “Confidential Information” by a Respondent.
When applicable, Vendor shall maintain liability insurance, including non-owned automobile liability, Workmen’s Compensation, and employer’s liability insurance as well adequately protect Katy ISD against such damage, liabilities, claims, losses and expenses (including attorneys’ fees). Vendor agrees to submit certificates of insurance evidencing its insurance coverage when requested by Katy ISD.
Katy Independent School District | ||||||||
Policy Type | Individual Presenters | Company Consultants | Rentals - In-District | Construction, Installation, Renovation, Building Modifications, Service, Maintenance or Repair Projects | Charter Bus Service | |||
Private Lesson Tutors Individual Consultants | As determined by contract | Inflatable Bouncers Carnival Rides | Small Projects Less than 4 | Medium Projects | Large Projects Equal to or Greater | |||
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Commercial General Liability |
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BI & PD | Each Occurrence | Not Required | 1,000,000 | 1,000,000 | 300,000 | 1,000,000 | 1,000,000 | 1,000,000 |
BI & PD | General Aggregate | Not Required | 1,000,000 | 1,000,000 | 600,000 | 1,000,000 | 1,000,000 | 1,000,000 |
Products & Completed Operations | Not Required | 1,000,000 | 1,000,000 | 600,000 | 1,000,000 | 1,000,000 | 1,000,000 | |
Personal & Adv Injury | Not Required | 1,000,000 | 1,000,000 | 300,000 | 1,000,000 | 1,000,000 | 1,000,000 | |
Sexual Assault and Molestation | Not Required | 1,000,000 | 1,000,000 | 300,000 | 1,000,000 | 1,000,000 | 1,000,000 | |
Fire & Legal Liability | Not Required | 100,000 | 100,000 | 50,000 | 100,000 | 100,000 | 100,000 | |
Medical Expenses | Not Required | 5,000 | 5,000 | 5,000 | 5,000 | 5,000 | 5,000 | |
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Commercial Auto Liability | Not Required |
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Bodily Injury | Each Person | Not Required | 100,000 | 100,000 | 100,000 | 100,000 | 1,000,000 | 1,000,000 |
Bodily Injury | Each Accident | Not Required | 300,000 | 300,000 | 300,000 | 300,000 | 2,000,000 | 2,000,000 |
Property Damage | Each Occurrence | Not Required | 100,000 | 100,000 | 100,000 | 100,000 | $250,000 | $250,000 |
Combined Single Limit | Not Required |
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| 1,000,000 | 3,000,000 | |
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Umbrella Liability (Excess) | Not Required |
| Not Required | Not required | Not required |
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Over GL, Auto & Workers' Comp | Not Required |
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| 1,000,000 | One times the contract amount for contracts exceeding $1M up to | 5,000,000 | |
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Workers' Compensation | Not Required | Required | Required | Required | Required | Required | Required | |
Employers Liability | Not Required | 1,000,000 | 1,000,000 | 1,000,000 | 1,000,000 | 1,000,000 | 1,000,000 | |
Do you accept accident policies & waivers in lieu | Not Required | No | No | No | No | No | No | |
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Builders' Risk/Installation Floater | Not Required | N/A | N/A | N/A | Full Insurable | Full Insurable | N/A | |
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Owners' & Contractor's Protective Liability | Not Required | N/A | N/A | N/A | 1,000,000 | 1,000,000 | N/A | |
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Professional Errors & Omissions Liability for certified professionals | As Requested based on project. | As determined by contract | N/A | N/A | N/A | N/A | N/A | |
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Insurance Company "AM Best" Rating |
| A-VII | A-VII | A-VII | A-VII | A-VII | A-VII | |
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Cancellation Notice | Not Required | 30 Days | 30 Days | 30 Days | 30 Days | 30 Days | 30 Days | |
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Bonds |
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Bid Bond | N/A | N/A | N/A | If Requested | If Requested | If Requested | N/A | |
Payment Bond | N/A | N/A | N/A | N/A | 100% | 100% | N/A | |
Performance Bond | N/A | N/A | N/A | N/A | 100% | 100% | N/A | |
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Other |
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Bodily Injury & Property Damage Injury Releases | Yes |
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A responsible vendor is a vendor who has adequate financial resources (or the ability to obtain such resources), can comply with the delivery requirements, and is a qualified and established firm regularly engaged in the type of business that provides the items listed herein.
Submissions shall be deemed responsive if it meets or exceeds the provisions of the bid solicitation, including specifications and/or scope of work.
Katy ISD reserves the right to create a short list of vendors based on factors listed in the evaluation criteria. Interviews may be scheduled with short listed vendors. Should the evaluation committee decide to interview or conduct demos the date, time and location will be announced.
Respondents are required to respond to all requests identified in this solicitation, including this Questionnaire and indicate acceptance to the terms of this solicitation. A response is equivalent to an electronic signature and is legally binding.
This solicitation shall be governed by the documents incorporated herein as well as the Katy ISD Standard Terms and Conditions posted on the Purchasing Department's website and included as a supporting document for this solicitation.
Download and review Katy ISD Terms & Conditions, you do not need to upload documents.
By submitting a response, the Vendor represents that they have read and understand the solicitation. Any exceptions to the terms, conditions, and/or specifications shall be conspicuously noted by the Vendor in writing on the Deviations Form provided and uploaded with your submission. The Deviation Form must be signed. You may duplicate or attach additional documents as needed.
Failure to include a signed Deviation Form will be interpreted to infer that Vendor agrees to all terms as outlined in the specifications and RFQ documents with no exceptions.
Select yes to include deviation form with your submittal
Please download the below documents, complete, and upload. Failure to include a signed Deviation Form will be interpreted to infer that Vendor agrees to all terms as outlined in the specifications and RFQ documents with no exceptions.
It is REQUIRED to provide 5 references in the fields below. References may receive a survey request emailed from the Purchasing Department, after the deadline for submission has passed. Be sure to provide valid email address and have your references check their junk/spam folders.
All vendors doing business with Katy ISD must have an IRS Form W-9 Request for Taxpayer Identification Number and Certification on file with Katy ISD.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Quotes must be good for a minimum of thirty (30) calendar days after the closing of the request for quote.
New Projects: RFP #1234AB
For supplements: RFP #1234AB-A
Required Format: Thursday, July 15, 2026
Please Note: Pre-Proposal Conferences should be scheduled before releasing your solicitation.
Required Format: Thursday, July 15, 2026 at 4:00 pm (Tentative)-Location
Required Format: Thursday, July 15, 2026 (Tentative)-Location
Required Format: Thursday, July 15, 2026 at 5:00 pm (Tentative)
NOTE: Answering Yes will add, Section 24- Technology Requirements to your questionnaire with a list of standard Technology questions, 24.1-24.7, including a Data Privacy Agreement downloadable form for completion and uploading by the vendor. These are boilerplate questions, it is important that you review this section with Technology evaluator(s) for any modifications and/or updates needed to the questions and/or the Data Privacy Agreement. For exclusive software platforms additional specific questions might be necessary.
Name:
Department:
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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