Website Accessibility

The County of Inyo Department of Information Services ("County") is hereby soliciting proposals from qualified firms (Respondents) who can provide the County with the following service: Help the County of Inyo achieve accessibility certification for its website by the 2027 deadline through remediation and/or a new website.

Submissions to this RFP are due on Friday, May 8, 2026 at 5:00 pm.  Submission instructions, a detailed scope of work, terms and conditions, and the applicable contract can be found below.

Background

Inyo County is looking to remediate its website and web assets (largely PDFs) with an eye toward the ADA compliance deadline for low-population jurisdictions in April, 2027.

The County is open to either remediating the existing website or migrating to a new, compliant website.

Vendors may bid on remediation, redesign, or both.

Project Details

• Reference ID: 2025-RFP-S-0076
• Department: Information Services
• Department Head: Noam Shendar (Director)

Important Dates

• Questions Due: 2026-04-28T00:00:00.000Z
• Answers Posted By: 2026-05-02T00:00:00.000Z

Evaluation Criteria

• Detailed Complete Functionality within the Coverage Area (20 pts)
• Demonstrated Experience and Success (30 pts)
• Has Adequate Resources for Success (20 pts)
• References (10 pts) —

  Provide as reference the name of at least three (3) agencies you currently or have previously consulted for in the past three (3) years.

• Responsive Support and Maintenance (20 pts)
• Scope of Services to be Provided (15 pts) —
  1. 1. Detailed Scope of Services to be Provided
        1. Proposed scope of services is appropriate for all phases of the work.
        2. Scope addresses all known project needs and appears achievable in the timeframes set forth in the project schedule.
     2. Project Deliverables
        1. Deliverables are appropriate to schedule and scope set forth in above requirements.
     3. Cost Control and Budgeting Methodology
        1. Proposer has a system or process for managing cost and budget.
        2. Evidence of successful budget management for a similar project.
• Organization & Approach (15 pts) —
  1. 1. Describes familiarity of project and demonstrates understanding of work completed to date and project objectives moving forward
     2. Roles and Organization of Proposed Team: Proposes adequate and appropriate disciplines of project team. Overall organization of the team is relevant to County needs.
     3. Project and Management Approach: Project team and management approach responds to project issues. Team structure provides adequate capability to perform both volume and quality of needed work within project schedule milestones.
     4. Roles of Key Individuals on the Team: Proposed team members, as demonstrated by enclosed resumes, have relevant experience for their role in the project. Key positions required to execute the project team’s responsibilities are appropriately staffed.
     5. Working Relationship with County: Team and its leaders have experience working in the public sector and knowledge of public sector procurement process.
• Qualifications & Experience (20 pts) —

  Relevant experience, specific qualifications, and technical expertise of the firm and sub-consultants.

• Price (10 pts)

Submission Requirements

• Are you or any of your immediate family (spouse/domestic partner, children, or parents) currently employed by Inyo County? Employees include Inyo County elected officials. Answering “yes” to this question does not necessarily disqualify a respondent, but the County must collect this information to ensure that it is complying with all conflict-of-interest rules. (required)
• Please provide their names and position titles. (required)
• Have you, your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any County officer, in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any Board action related to this contract, or do you, your company or agent plan to make such a contribution in the three (3) months following the Board Action? (required) —

  Government Code Section 84308, also known as the "Levine Act", to prohibit County “officers” from participating in any action related to a contract if such member receives political contributions totaling more than $500 within the previous twelve months, and for three months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution by a party to be awarded a specific contract.

  Section 84308(a)(4) of the Levine Act defines an "officer" as follows: “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. The term “officer” is further defined 2 Cal. Code Regs. Section 18438.1, which states:

  An officer of an agency includes only those persons who make, participate in making, or in any way attempt to use their official position to influence a decision in the license, permit, or entitlement for use proceeding, or who exercise authority or budgetary control over the agency of officers who may do so, and:

  (1) Serve in an elected position, including an official appointed to an elected position due to an interim vacancy or an election otherwise canceled because the official was the sole candidate for the position;

  (2) Serve as a member of a board or commission;

  (3) Serve as the chief executive of a state agency, or county, city or district of any kind; or

  (4) Have decision making authority with respect to the proceeding involving a license, permit, or other entitlement for use and is also a candidate for elected office or has been a candidate for elective office in the 12 months prior to the proceeding. 

  The party making this certification isresponsible for determining whether a recipient of a political contribution is a County officer prior to answering. 

• Please list the Officer Name, Payee Name, Payment Date and Payment Amount for each contribution. (required)
• Do you believe that you are eligible for the Inyo County contracting preference for small and/or local businesses? (required) —

  See Chapter 6.06 of the Inyo County Code for details.

• Please upload documentation to demonstrate that your firm is a local business as defined by Inyo County Code § 6.06.020 —

  Please download the below documents, complete, and upload.

• Please provide certification number if your firm is a small business as defined by Inyo County Code § 6.06.020
• I understand that, if I wish to challenge the County’s handling of any aspect of the procurement process, I must do so via the mandatory administrative procedure set forth in Inyo County Code Chapter 6.30. (required) —

  Inyo County Code Chapter 6.30

• Proposal Upload (required) —

  Do not include Cost Estimate in this upload.

• Cost Estimate (required)
• What type of services will be procured from this RFP? (required)
• What type(s) of proposal submittals are you requesting from vendors? (required)
• What is the funding source for the services? (required) —

  Some funding sources require that additional clauses are included in the solicitation.  Selecting your funding source here will add certain State/Federal required clauses.

• What is the DBE Goal? (required)
• Briefly describe the services that you would like this vendor/consultant to provide. (required) —

  This should be a brief 10-20 word description.  A longer, more detailed description will come later in the RFP. 

• Insurance Requirements (required)
• What risks apply to this agreement? (required) —

  Select all that apply. 

Questions & Answers