Active SLED Opportunity · OHIO · CITY OF CLEVELAND
AI Summary
The City of Cleveland's Community Police Commission seeks a qualified firm to redesign and modernize its public website to improve transparency, accessibility, and community engagement. The project requires a mobile-responsive, ADA-compliant site with enhanced navigation, document libraries, and content management capabilities. Proposals are due by July 16, 2026.
The Community Police Commission (CPC) seeks a qualified website design and development firm to redesign and modernize its public website, clecpc.org. The goal of this project is to create a user‑friendly, accessible, and visually engaging platform that strengthens transparency, improves access to public information, and supports meaningful community engagement. The redesigned site must reflect the CPC’s mission, enhance public trust, and serve as a reliable resource for residents, stakeholders, and partners.
The selected vendor will be responsible for delivering a fully updated website that includes improved navigation, a modern visual design, a searchable document library, an organized archive of reports and meeting materials, and tools that make it easier for the public to stay informed about CPC activities. The new site must be mobile‑responsive, ADA‑compliant, and built on a content management system that allows CPC staff to easily update content without technical assistance.
This project represents an opportunity for a creative, experienced vendor to help elevate the CPC’s digital presence and support its commitment to accountability, transparency, and community‑centered policing oversight.
The Community Police Commission (CPC) was established to strengthen civilian oversight of policing in the City of Cleveland and ensure that community perspectives play a central role in shaping police reform efforts. As part of its mandate, the CPC evaluates Division of Police policies, issues recommendations, monitors reform progress, and facilitates transparent communication between residents, stakeholders, and public officials. The CPC’s work is highly public‑facing, and its website serves as a primary tool for sharing reports, meeting information, policy updates, and community resources.
The current CPC website, clecpc.org, contains a significant volume of public information but requires modernization to meet current standards for accessibility, usability, and digital transparency. The site’s structure, navigation, and design no longer fully support the Commission’s expanding responsibilities or the community’s need for clear, accessible information. A redesigned website will help the CPC better communicate its work, improve access to public documents, and enhance engagement with residents seeking to understand or participate in police oversight.
This project will provide the CPC with a modern, mobile‑responsive, ADA‑compliant website that is easier for the public to navigate and easier for staff to maintain. The redesigned platform will support the Commission’s long‑term goals of transparency, accountability, and community‑centered policing oversight.
The Responsiveness Review is a preliminary screening to determine whether the Proposer has submitted a complete and compliant proposal in accordance with all requirements of this RFP. Proposals that fail to meet these minimum standards may be deemed non‑responsive and removed from further consideration.
The Minimum Qualifications Check is a Phase 1 screening step used to confirm that the Proposer meets the baseline experience, capability, and eligibility requirements necessary to perform the work described in this RFP. Proposals that do not meet these minimum standards may be deemed non‑responsive and will not advance to Phase 2 scoring.
The Technical Compliance Review is a Phase 1 screening step used to verify that the Proposer has met all mandatory technical requirements outlined in this RFP. This review ensures that only proposals capable of meeting the City’s minimum technical standards advance to Phase 2 scoring. Proposals that fail to meet any mandatory technical requirement may be deemed non‑responsive.
The Vendor Experience and Capability Screening is a Phase 1 evaluation step used to confirm that the Proposer possesses the background, skills, and organizational capacity necessary to successfully complete the CPC website redesign. This screening ensures that only qualified, capable vendors advance to Phase 2 scoring.
The OEO Compliance Review is a mandatory Phase 1 requirement used to verify that the Proposer has submitted all Office of Equal Opportunity (OEO) documentation required by the City of Cleveland. This review ensures compliance with the City’s CSB/MBE/FBE participation policies for professional services. Proposals that do not meet OEO submission requirements may be deemed non‑responsive and removed from further consideration.
During this review, the Evaluation Committee will verify:
Required OEO Forms Submitted — All OEO schedules, affidavits, disclosures, and supporting documentation are included.
Identification of Certified Firms — The Proposer identifies any CSB/MBE/FBE‑certified subcontractors intended for use on the project.
Good‑Faith Effort Documentation — The Proposer demonstrates meaningful outreach to certified firms where subcontracting opportunities exist.
Certification Verification — All listed CSB/MBE/FBE firms hold valid certifications recognized by the City of Cleveland.
OEO Schedule Accuracy — All participation percentages, subcontractor roles, and contract values are accurately reflected.
No Material Omissions — The submission does not omit required information that would prevent OEO review.
A proposal must receive a Pass on the OEO Compliance Review to advance to Phase 2. Submissions evaluated as non‑responsive or not making a good‑faith effort will be eliminated from further consideration.
The Required Cost Format ensures that all Proposers submit pricing in a consistent, transparent, and comparable structure. During the Cost Proposal Compliance Review, the Evaluation Committee will verify that the Proposer has submitted a cost proposal that includes all required elements and follows the formatting instructions outlined in this RFP.
A compliant cost proposal must include:
Itemized Pricing Breakdown — Costs must be broken down by major tasks, deliverables, or phases (e.g., design, development, content migration, accessibility, testing, training).
Clear Total Project Cost — A single, clearly stated total cost for the full scope of work.
Optional Services Priced Separately — Any add‑on or optional services must be listed and priced independently from the base scope.
Hourly Rates or Rate Schedule — A rate sheet for key personnel or roles, if applicable.
Cost Assumptions — Any assumptions, exclusions, or conditions that affect pricing must be clearly stated.
Authorized Signature — The cost proposal must be signed by an individual authorized to bind the firm.
Format Compliance — The cost proposal must follow the submission format required by the RFP (e.g., separate PDF upload, labeled “Cost Proposal,” no inclusion of cost in the technical proposal).
Evaluates the Proposer’s understanding of CPC’s mission, needs, challenges, and goals for the website redesign. The Committee will assess:
Clarity and depth of understanding of CPC’s work and public‑facing needs
Quality and feasibility of the proposed approach
Alignment with CPC’s priorities (accessibility, transparency, usability, document organization)
Understanding of the current website’s limitations and opportunities
Ability to translate CPC’s goals into a modern, user‑centered design
Evaluates the Proposer’s technical plan for delivering the website. The Committee will assess:
CMS configuration and development methodology
Accessibility strategy (WCAG 2.1 AA)
Security, hosting, and data‑protection approach
Content migration plan
Testing, QA, and launch procedures
Realism and clarity of the proposed timeline
Evaluates the qualifications, experience, and availability of the individuals assigned to the project. The Committee will assess:
Experience of key personnel
Roles and responsibilities
Availability and capacity to meet deadlines
Experience with public‑sector or document‑heavy websites
Strength of project management approach
Evaluates the Proposer’s track record on similar projects. The Committee will assess:
Quality of previous work
Client satisfaction
Timeliness and reliability
Relevance of past projects to CPC’s needs
Responsiveness and professionalism
Evaluates the competitiveness, clarity, and value of the Proposer’s pricing. The Committee will assess:
Overall cost competitiveness
Alignment between cost and proposed level of effort
Reasonableness of pricing for each task or deliverable
Cost effectiveness relative to other proposals
Transparency of assumptions and exclusions
Please include the following information:
Please include the following information:
Please include the following information:
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland. Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract. For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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