Well Repair, Maintenance, and Ancillary Services

CCUA requests sealed bids from qualified Bidders for Well Repair, Maintenance, and Ancillary Services.

Background

The Florida Legislature created the Clay County Utility Authority (CCUA) as an independent special district by Chapter 94-491, Laws of Florida, Special Acts of 1994. A seven (7) member Board of Supervisors governs the utility. CCUA currently serves more than 50,000 customers in Clay County, Florida. CCUA management forecasts the population in Clay County will likely double by 2042. CCUA operates and maintains twenty-two (22) water treatment plants, seven (7) water reclamation facilities, and nine (9) reclaimed storage and pumping facilities, and over 200 pump stations in Clay County, Florida, and adjacent counties.

1. Mission: Develop an environmentally and economically sustainable utility that is focused on protecting the public health, safety, and general welfare by providing clean and safe potable water, wastewater, and reclaimed water services through conservation of natural resources, diversification of the water supply portfolio, and recruitment and development of a highly trained professional staff prepared for tomorrow’s challenges.
2. Vision: Provide long-term sustainable value to our current and future customers by conserving and protecting natural resources while providing clean, safe, and economical water, wastewater, and reclaimed water services.
3. Tax Exemption: CCUA is exempt from Federal excise and State sales taxes. The tax exemption number is 85-8012536416C-5.

Project Details

• Reference ID: ITB No. 2025/2026-A04
• Department: Operations
• Department Head: Darryl Muse (Chief Operating Officer)

Important Dates

• Questions Due: 2026-07-15T16:00:00.000Z
• Answers Posted By: 2026-07-20T21:00:00.000Z
• Pre-Proposal Meeting: 2026-07-09T14:00:00.000Z — Clay County Utility Authority Board of Supervisors' Room (Boardroom) 3176 Old Jennings Road Middleburg, Florida 32068

Evaluation Criteria

• Scope of Work —
  1. 1. SCOPE OF WORK
        1. The scope of work includes providing labor, materials, and services necessary to support operational reliability and disaster recovery of CCUA water wells and water treatment plants.
        2. Tasks may include, but not be limited to:
  • • • • Emergency mobilization (Crew on site within six (6) hour of CCUA notification per section 11.a.ii of the technical specifications)
        • Well repairs
        • Removal and installation of well pumps
        • Draw down testing
        • Video logging wells
        • Geophysical logging wells
        • On-site pump evaluation
        • Well chlorination and flushing

  c. All personnel shall meet the qualifications required by this Contract for the job classification assigned.

  d. All hourly rates for personnel on the Bid Workbook will be guaranteed for the term of the contract. 

  e. Any material pricing included in the Bid Workbook shall be fixed for the first year of the contract.

  2. FACILITY LOCATIONS

  a. The CCUA Project Manager or their designee shall be the primary contact and authorizing agent for all work performed at the work site locations. The Contractor shall provide a primary and secondary contact to the CCUA Project Manager.

  b. Work locations: CCUA worksite locations will be at various water supply well and water treatment plant (WTP) locations throughout Clay County. CCUA will provide work locations and priorities as work orders are issued.

  3. GENERAL REQUIREMENTS

  a. Contractor shall provide labor, materials, equipment, consumables, and subcontractors on an “as needed” basis for the services listed on the Scope of Work.

  b. Contractor shall employ skilled labor capable of performing the kind of work assigned. All workers employed by the Contractor shall have thorough knowledge of their craft; have experience in environment as indicated in the Scope of Work. Any worker employed by the Contractor who exhibits inadequate experience, or inability in their field shall be discharged at the discretion of the CCUA Project Manager. Contractor shall maintain documentation verifying employees’ skills in the form of resumes, job applications, etc., which will document an employee’s ability in their field(s). Documentation will be made available to the CCUA Project Manager upon request.

  c. Contractor shall own well drilling equipment capable of drilling wells in excess of 1,000 feet below grade and having lift capacity of at least 25,000 pounds.

  d. Contractor shall not initiate ‘out of scope’ services without obtaining prior authorization from the CCUA Project Manager. For example, if during the course of the Work a potential problem or issue is identified by the Contractor, the CCUA Project Manager shall be notified immediately of the problem/issue and may then initiate an authorization to the Contractor for the ‘out of scope’ services.

  e. Contractor shall observe all Federal, State, and Local industrial safety rules, regulations, codes and standards. Contractor shall also observe all CCUA Safety and Security Policies and Procedures as a minimum requirement.

  f. Work performed shall be based on the labor, materials, equipment, and subcontract unit prices and markups submitted in the Bid Pricing Form.

  g. Budgetary estimates for services, when requested by CCUA, shall be submitted in writing to the CCUA Project Manager and must include, at a minimum, the estimated labor hours and equipment costs associated with the Work.

  h. The Contractor is advised that other projects may be in progress during this agreement period. Coordination and cooperation with other Contractors and CCUA personnel and other working in the work area will be required to ensure the Work will be completed on schedule.

  i. The Contractor will be responsible for their own power and air. CCUA may request the Contractor rent and provide equipment for projects in accordance with the markups in the Bid Pricing Form.

  4. CONTRACTOR REQUIREMENTS

  a. Contractor shall provide a primary contact to be assigned that will be accessible 24 hours per day; 7 days per week, inclusive of holidays. Should there be a change in employment for the primary contact (i.e., promotion, resignation, termination, etc.,) the Contractor shall notify the CCUA Project Manager within 24 hours of the event.

  b. Contractor shall provide a secondary contact in the event the primary contact is not available for any reason.

  c. Contractor shall provide all labor, materials, small hand tools and equipment, including personal protective equipment (PPE) (i.e., safety glasses, hard hats, hearing protection, steel-toed boots, knee pads, safety vests, standard work gloves, as well as any other safety equipment applicable to the trade performing the work).

  d. Good communications foster good relationships and benefit all parties. The Contractor may be required to attend outage status meetings during a large-scale discovery. The Contractor shall provide a knowledgeable person for in-person or teleconference meetings.

  e. The Contractor shall have a field office, crane, crane operator and technicians (a minimum of four) within a 150-mile radius of CCUA headquarters, 3176 Old Jennings Road, Middleburg, Florida.

  i. The crane shall be of sufficient size to install/remove a 14-inch vertical turbine pump including up to 120 feet of 12-inch diameter column pipe.

  5. TECHNICAL REQUIREMENTS

  1. 1. 1. The Contractor shall comply with CCUA standards during the performance of the Work. This includes mechanical means & methods for repair work and meet system specifications and providing of any materials to complete the Work. Contractor shall use latest documentation on clayutility.org or provided by the Project Manager when performing Work.
        2. The procedure for chlorination of a well is outlined below:
           1. Calculate the volume of the well (16,300 gallons for a 20-inch diameter, 1,000-foot deep well).
           2. Pump into the well an amount equivalent to at least two well volumes.
           3. Mix a hypochlorite solution (NSF approved materials and containers) equivalent to 1.2 well volumes at a concentration of 250 to 300 ppm.
           4. Place the chlorine solution within 10 to 20 feet of the bottom of the well by means of a tremie pipe.
           5. Let stand at least eight (8) hours.
           6. Pump the well until chlorine concentrations are less than 5 ppm.
        3. Geophysical logs (E30 on Bid Workbook) shall be for a hypothetical 20-inch diameter well, cased to 450 feet BLS. The four (4) geophysical logs described below shall pertain to the 550-foot open borehole (uncased section) as outlined below:
           1. Single point resistance logs and spontaneous potential logs (taken together).
           2. Fluid resistivity logs (both static and dynamic).
           3. Temperature logs (both static and dynamic).
           4. Flowmeter logs (both static and dynamic).
        4. The process for the drawdown testing will generally be defined as follows:
           1. Measurements of water level (relative to top of casing) and flow shall be taken at a minimum of four points including zero flow, full pump rate and two or more points in between, to determine the incremental specific capacity of the well in gallons per minute (gpm)/foot.
           2. The intermediate stage flow rates are typically achieved by means of throttling a volve on the discharge header. The time between flow points should be between 30 and 90 minutes to ensure that a steady state point has been reached.
           3. Flow is typically measured with a CCUA flow meter at the well discharge. Water level is to be measured with a water level data logging probe and/or wetted tape. If the well has a CCUA level probe in service, that data is acceptable to use. Discharge pressure of the well pump header line should be measured at each stage.
           4. The minimum equipment the Contractor shall have available is as follows:

  1. A wetted tape of at least 120 feet in length.

  2. A water level data logging probe.

  3. A pressure gauge covering the expected discharge flow range (typically 0 to 100 psi).

  4. Logbook, calculator, cell phone (to communicate with the central water control desk), toolbox with tools, table, chair(s), 10-foot by 10-foot canopy for sun shielding during testing.

  e. Pump removal shall include the following items:

  1. 1. 1. 1. Preliminary assessment of the site conditions for determination of the specific level of effort required and assessment of the need for coordination with the following:

  1. Florida Department of Transportation (FDOT) and City of Jacksonville (COJ) regarding access or maintenance of traffic (MOT) requirements.

  2. Project Outreach for flow and/or power impacts to nearby neighbors.

  3. CCUA power side if de-energizing of nearby transformers or other pole or power line coordination is required.

  1. 1. 1. 1. Coordination with the CCUA Project Manager regarding work schedule and the timing for unwiring the pump and de-energized other nearby components, as necessary.
  2. Removal of well pump, 100 HP motor and 100 feet of 10-inch column pipe.
  3. Assume that no more than minimal MOT effort for flow control will be required. Significant MOT efforts involving flagmen, lane-shifting and more than two simple barricades will be negotiated separately.
  4. Assume non-artesian flow, or no more than 60 gallons per minute static flow to contend with.
  5. Transport pump, shaft, and column pipe to Contractor’s shop.
  6. Condition assessment of pump and appurtenances and minor refurbishment in preparation for re-installation. Major refurbishment efforts will be addressed separately.
  7. Storage of the pump for up to 30 days.
  3. 3. Pump removal (5e) includes storage for up to 30 days. Storage beyond 30 days is to be negotiated separately. Transport to another site will either be an additional charge (to be negotiated separately) or will be included with the pump installation (E28 on Bid Workbook).
     4. Well flange (diagram on page 9) specifications are as follows:
  1. Thread the (2) 1-inch PVC water level access tubes into underside of discharge head. Strap (SST) access tubes to pump column every 10 feet terminate access tubes 5 feet above the pump bowls. Cap bottom of access tubes. Drill 1/4-inch holes through access tubes every 3 feet throughout the tube. Drill 1/4-inch hole through bottom cap.
  2. Mark sensor cable with colored tape at specified depth of submergence.
  3. Install level sensor per manufacturer’s recommendation, using watertight able gland at wellhead. Provide straight male cord connector conta-clip catalog number 20901.
  4. Provide (1) 1-inch stainless threaded access port for casing vent.
  5. Use type 316 SST bolts, nut and washers on all exposed equipment.

  6. CONTRACTOR SAFETY

  1. 1. 1. IT IS EXTREMELY IMPORTANT THAT THE CONTRACTOR AND CCUA WORK TOGETHER TO ADDRESS ANY SAFETY CONCERNS SUCH THAT POTENTIAL ACCIDENTS ARE AVOIDED.
        2. All employees of the Contractor, who perform work on CCUA property, shall be CCUA Safety Qualified.
        3. Contractors are required to wear proper personal protective equipment (PPE). Minimums include: vests, safety footwear, hardhat and safety glasses. Hearing protection is required while working in high decibel areas and when operating machinery or equipment (including saws). Ripped jeans, shorts, tennis shoes, sleeveless shirts, and shirts with offensive logos or messages are not permitted. Footwear must have safety toes.
        4. Contractor shall maintain a safe work environment at all times. Contractor shall keep their work areas free of trip hazards daily and shall maintain excellent housekeeping through the completion date of the project. Contractor shall provide any barricade or process necessary to keep the job site safe and clean.
        5. Contractor shall abide by the CCUA Hot Work Permit Program, Lock Out/Tag Out Procedure and the Confined Space Entry Procedure, applicable to each work site location.
        6. Contractor shall abide by the CCUA Contractor’s Safe Work Practice Manual.

  7. ENVIRONMENTAL

  1. 1. 1. CCUA is under strict environmental standards with respect to all construction activities, including purchasing, delivery, erection, and operation/maintenance of equipment.
        2. Violation of standards may result in fines against and/or imprisonment of the guilty parties. The Contractor’s work shall comply with all applicable environmental standards. The Contractor is liable for breeches of permit conditions instigated by its personnel.
        3. CCUA shall assist the Contractor in environmental compliance by providing information upon request and monitoring the Work. Environmental standards are contained in permits, permit application materials, Conditions of Certification, stipulations, and compliance documents. Copies of these documents are available for inspection at the CCUA Environmental Compliance office. The Contractor shall cooperate fully with CCUA in ensuring compliance, including participating in meetings implementing the CCUA Project Manager’s instructions, and performing other actions as requested.
        4. Contractor to perform preliminary assessment of the site conditions for determination of the specific level of effort required and assessment of the need for coordination with the following:
           1. FDOT and COJ regarding access or MOT requirements.
           2. Project Outreach for flow and/or power impacts to nearby neighbors.
           3. CCUA power side if de-energizing of nearby transformers or other pole or power line coordination is required.

  8. MATERIALS/TOOLING

  1. 1. 1. Contractor is expected to provide trades with all tools and trade equipment, including job site safety equipment, for all personnel required to perform the work that is described in the Scope of Work. CCUA will NOT pay for PPE, tools and trade equipment. However, CCUA will pay for consumables and materials as itemized with the cost-plus method in the Bid Pricing Form.

  9. SECURITY

  1. 1. 1. Only authorized Contractor personnel will have drive-on plant access. Contractor is responsible for transporting their personnel from the CCUA designated parking area to their work area.
        2. A CCUA issued security badge shall be visible at all times while on CCUAproperty.
        3. Background checks and mandatory training may be required for entry to NERC regulated spaces.

  10. WORK HOURS

  1. 1. 1. Straight Time (ST) hours are performed from eight (8) to twelve (12) hours per day or as scheduled by the CCUA Project Manager, not to exceed forty (40) hours per week. A normal workday may take place during the day, afternoon, or night shift.
        2. Overtime (OT) hours are performed outside of a normal workday or workweek, including weekends and holidays. Overtime shall be approved by the CCUA Project Manager.
        3. Contractor shall not be permitted to perform work outside of the normal working hours (overtime) without approval of the CCUA Project Manager.

  11. MOBILIZATION NOTIFICATION

  1. 1. 1. The Contractor shall have the ability to mobilize for work orders or outages as follows:
  1. 1. 1. 1. Normal Request = within one (1) day. The Contractor shall be able to commence normally scheduled work that is queued by the business within this timeframe.
           2. Emergency Request (equipment is down) = six (6) hours (forced outage), up to one crew, equipment truck, and well rig for emergency repairs.
           3. If additional trades are requested beyond the requirements stated above, CCUA and Contractor shall mutually agree to a reasonable mobilization time.
           4. Note: CCUA may contract with a contractor that cannot meet the six (6) hour call out requirement; however, CCUA reserves the right to Award the primary to the Contractor that can comply with the six (6) hour requirement.

  12. MOBILIZATION/DEMOBILIZATION

  1. 1. 1. A one-time Mobilization/Demobilization will be paid for an emergency request. Mobilization for larger repair or recovery projects may be paid, when additional equipment is required to perform an installation or repairs. The fee shall be negotiated and approved by CCUA prior to Mobilization.
        2. This would include emergency mobilization for removal of well pump or installation of well pump. If unsure if a requested mobilization is an emergency, Contractor is responsible for contacting the Project Manager prior to mobilization.

  13. TIME & MATERIAL (T&M) COST METHOD

  1. 1. 1. Time and Timesheet: The Contractor shall be responsible for submitting timesheets for tracking purposes of personnel working on the assigned project (as directed by CCUA). CCUA may waive this requirement for smaller projects, solely at CCUA’s discretion.
        2. Payment: CCUA will pay the Contractor for T&M work either on a weekly, monthly, or per work order basis, as set forth below and the compensation provided shall constitute full payment for the work.
        3. Invoicing:
  1. 1. 1. 1. On a monthly basis or as otherwise directed (weekly – for example), the Contractor shall submit a preliminary invoice to the CCUA Project Manager for approval.
           2. On a per work order basis, the Contractor shall submit a preliminary invoice to the CCUA Project Manager for approval upon completion of the work order.
           3. The preliminary invoice shall contain, at a minimum, the following backup documentation:

  1. CCUA Purchase Order Number

  2. Invoice number

  3. Project or Task name and percent complete

  4. Invoice billing period

  5. Scope of Work or Task Order description, including, if applicable, # of units installed, i.e., square feet, linear feet, cubic feet, pounds, gallons, etc.,

  6. Invoice summary for each project or task order to include line item expenses for labor, materials/consumables, equipment rental and subcontractors with totals for each.

  7. A timesheet summary for all labor, including employee name, job classification, hours worked, dates worked, and hourly labor rates.

  8. Daily timesheet and equipment usage sheet signed off by CCUA Project Manager.

  9. Receipts for material & consumable purchases.

  10. Receipts for equipment rental costs.

  11. Receipts for subcontractor costs.

  12. Other backup documentation, as deemed necessary to verify accuracy of billing.

  iv. Upon approval by the CCUA Project Manager, a final invoice shall be submitted per the CCUA Purchase Order instructions.

  v. Final invoicing shall be submitted within sixty (60) days of project task completion.

  d. Labor classifications

  1. 1. 1. 1. Crane operator: Six (6) years or more of experience as a licensed heavy equipment operator. At least four (4) years must have been operating cranes for drilling of water supply wells and installing/removing equipment for wells.
           2. Superintendent: Four (4) years or more of work experience as a journeyman maintenance technician in an industrial or commercial environment performing similar scopes of work as provided in this technical specification. Provides professional and courteous customer service, exercises safety adequately and effective communication skills, etc.,
           3. Field service technician: Two (2) years or more of work experience as a mechanical technician in an industrial environment or performing as a mechanical equipment technician. Provides professional and courteous customer service, exercises safety adequately and effective communication skills, etc.,

  e. Hourly labor rates

  1. 1. 1. 1. Services will be performed on a basis of one (1) hour increments. Hourly labor rates shall be provided in the Bid Workbook and will begin when the worker arrives at the assigned daily work location.
           2. Hourly labor rates shall be all inclusive such that each job classification shall include wages, fringes, taxes, benefits, workers compensation, required personal protective equipment (PPE), general & administrative costs, small hand tools, profit and overhead.
           3. Hourly rates shall be quoted inclusive of all applicable training, certifications, and approvals required to operate the subject vehicles and/or equipment and to safely perform the Work at the specified job sites in an environmentally responsible manner.
           4. Hourly labor rates shall be quoted inclusive of all basic personal protective equipment (PPE) and certain small tools. Basic PPE shall include, at a minimum, safety glasses, hardhats, hearing protection, steel-toed boots, kneepads, safety vests, and standard work gloves. Small hand tools shall include the kind and type commonly used in the industry and shall include portable radios and cell phones.
           5. Contractor will be paid at the “Hourly Labor Rate” indicated in the Bid Workbook for all classifications of labor that are engaged in the Work.
           6. The overtime hourly labor rate shall not exceed 1.5 times the straight time hourly rate for work performed after normal work hours, including weekends and holidays. Double time will not be paid.
           7. Contractor’s employees shall be assigned a single job classification and shall be invoiced at that hourly labor rate. In no instance shall an employee be invoiced at a higher paying job classification, unless a promotion has taken place. In this instance, the CCUA Project Manager shall be informed of the change within 48 hours.
           8. Any labor classification not covered by fixed rates under this contract must be approved by the CCUA Project Manager prior to the start of the Work.
           9. Rates for shop time, machinist time or other labor classifications not included herein will be negotiated on an as needed basis following the Award.

  f. Materials & consumables markup

  1. 1. 1. 1. For materials & consumables purchased by the Contractor and used in the execution of the Work, the Contractor shall be paid the actual cost of such materials & consumables, including sales taxes, if required, as well as freight and delivery charges as shown by original receipted bills. A markup amount shall be added to these costs, but shall not be added to applicable sales tax, expedite charges, delivery or freight charges. The markup amount shall equal the “Material Markup” or “Consumables Markup” as stated in the Bid Workbook. The markup amounts for each shall not exceed 10%.
           2. The calculation for “Materials Markup” shall be expressed as follows:

  Example: Cost of material = $2,000.00

  “Materials Markup” = 5%

  Total material cost plus markup = $2,000.00 x 1.05 = $2,100.00

  iii. For consumables purchased in bulk quantity by the Contractor and utilized piece meal over the life of the contract, it is understood that a receipted bill may not be possible. In these instances, the Contractor shall provide to the CCUA Project Manager, a detailed list of the anticipated consumables to be utilized during the contract, with current Unit Rates. Once the list is reviewed and approved, subsequent additions to the list would need to be submitted to the CCUA Project Manager for approval prior to their use in the execution of the Work.

  iv. CCUA reserves the right to select and approve, or to reject the materials & consumables to be sued and the sources of supply of any materials/consumables furnished by the Contractor. PPE shall not be invoiced as a consumable, as this cost is to be included in the hourly labor rates.

  g. Equipment rental markup

  1. 1. 1. 1. For those instances in which equipment rental is necessary for maintenance repairs, CCUA will pay the actual equipment rental cost of such equipment, including sales taxes if required, as well as freight and delivery charges as shown by original receipted invoices. A markup amount shall be added to the equipment rental cost, but shall not be added to applicable sales tax, expedite charge, delivery or freight charges. The markup amount shall equal the “Equipment Rental Markup” as stated in the Bid Workbook. The “Equipment Rental Markup” shall not exceed 10%. 
           2. The Calculation for “Equipment Rental Markup” shall be expressed as follows: 

               

              Example: Cost of equipment rental = $1,000.00

              “Equipment Rental Markup” = 10%

              Total equipment rental plus markup = $1,000.00 x 1.10 = $1,100.00

           3. CCUA reserves the right to select and approve, or to reject the equipment to be used and the sources of supply of any equipment furnished by the Contractor.

  h. Subcontractor markup

  1. 1. 1. 1. The Contractor may be permitted to utilize approved subcontractors to assist with the execution of the Work, depending on the scope of the work. When authorized, CCUA will pay the actual subcontractor’s cost as shown by copies of original receipted invoices. A markup amount shall be added to the subcontractor’s cost. The markup amount shall equal the “Subcontractor Markup” as stated in the Bid Pricing Form. The “Subcontractor Markup” shall not exceed 10%.
           2. The calculation for “Subcontractor Markup” shall be expressed as follows: 

               

              Example: Cost of subcontractor = $500.00

              “Subcontractor Markup” = 10%

              Total subcontractor plus markup = $500.00 x 1.10 = $550.00

           3. In no instance shall the value of the subcontractor’s work exceed that of the Contractor, unless prior approval is obtained from the CCUA Project Manager.
           4. CCUA reserves the right to select and approve or to reject subcontractors to be utilized by the Contractor. Subcontractors must meet all of the same requirements of the prime Contractor as stated in these Technical Specifications.

  i. Administrative costs

  1. 1. 1. 1. Administrative costs will not be permitted as a separate billable cost. These costs must be included in the hourly labor rates as stated in the Bid Pricing Form. However, when an electrician is walking through a job to perform a cost estimate, the Contractor may charge CCUA the standard labor rate as stated in the Bid Pricing Form.

  14.       CODES AND REGULATIONS

  a. Contractor shall perform all work in accordance with established federal standards and regulations, local codes and regulations, and the current issues of the following codes and regulations:

  1. 1. 1. 1. American Water Works Association (AWWA)
           2. American Society of Testing and Materials (ASTM)

  1. In case of a conflict between the above codes and regulations, Contractor shall perform all work in accordance with the more stringent code or regulation.

• Introduction —

  CCUA requests sealed bids from qualified Bidders for Well Repair, Maintenance, and Ancillary Services.

• Instructions for Submitting Bids —
  1. The complete Solicitation package will be available Thursday, July 2, 2026, and can be obtained by visiting the CCUA OpenGov Procurement Portal at https://procurement.opengov.com/portal/clayutility.
  2. Bidders must upload all documents to the Portal https://procurement.opengov.com/portal/clayutility, by no later than 2:00 pm, Monday, July 27, 2026.
  3. Hardcopies will not be accepted.
• Purpose —

  The Florida Legislature created the Clay County Utility Authority (CCUA) as an independent special district by Chapter 94-491, Laws of Florida, Special Acts of 1994. A seven (7) member Board of Supervisors governs the utility. CCUA currently serves more than 50,000 customers in Clay County, Florida. CCUA management forecasts the population in Clay County will likely double by 2042. CCUA operates and maintains twenty-two (22) water treatment plants, seven (7) water reclamation facilities, and nine (9) reclaimed storage and pumping facilities, and over 200 pump stations in Clay County, Florida, and adjacent counties.

  1. Mission: Develop an environmentally and economically sustainable utility that is focused on protecting the public health, safety, and general welfare by providing clean and safe potable water, wastewater, and reclaimed water services through conservation of natural resources, diversification of the water supply portfolio, and recruitment and development of a highly trained professional staff prepared for tomorrow’s challenges.
  2. Vision: Provide long-term sustainable value to our current and future customers by conserving and protecting natural resources while providing clean, safe, and economical water, wastewater, and reclaimed water services.
  3. Tax Exemption: CCUA is exempt from Federal excise and State sales taxes. The tax exemption number is 85-8012536416C-5.
• Submission of Questions and Clarifications —
  1. All questions or concerns regarding this Solicitation must be submitted on the Portal https://procurement.opengov.com/portal/clayutility prior to 12:00 pm on Wednesday, July 15, 2026. Late questions may be answered at the discretion of CCUA. All responses to questions will be uploaded to the Portal and issued in an Addendum on Monday, July 20, 2026. The Addendum will be provided to all Bidders who have obtained the Solicitation package.
  2. Pre-Bid meeting will be held in-person.
     1. Date and Time: Thursday, July 9, 2026, 10:00 am
     2. Join the virtual meeting by computer, tablet or smartphone at
        Clay County Utility Authority Board of Supervisors' Room (Boardroom) 3176 Old Jennings Road Middleburg, Florida 32068
  3. CCUA strongly encourages attendance at the Pre-Bid Meeting. CCUA staff shall be available at that meeting, which will be the primary opportunity for bidders to ask questions and express any concerns that they may have about this ITB.
• Submission of Questions and Clarifications —
  1. All questions or concerns regarding this Solicitation must be submitted on the Portal https://procurement.opengov.com/portal/clayutility prior to 12:00 pm on Wednesday, July 15, 2026. Late questions may be answered at the discretion of CCUA. All responses to questions will be uploaded to the Portal and issued in an Addendum on Monday, July 20, 2026. The Addendum will be provided to all Bidders who have obtained the Solicitation package.
  2. Pre-Bid meeting will be held in-person.
     1. Date and Time: Thursday, July 9, 2026, 10:00 am
     2. In-Person meeting will be held at: 
        Clay County Utility Authority Board of Supervisors' Room (Boardroom) 3176 Old Jennings Road Middleburg, Florida 32068
  3. CCUA strongly encourages attendance at the Pre-Bid Meeting. CCUA staff shall be available at that meeting, which will be the primary opportunity for bidders to ask questions and express any concerns that they may have about this ITB.
• Submission of Questions and Clarifications —
  1. All questions or concerns regarding this Solicitation must be submitted on the Portal https://procurement.opengov.com/portal/clayutility prior to 12:00 pm on Wednesday, July 15, 2026. Late questions may be answered at the discretion of CCUA. All responses to questions will be uploaded to the Portal and issued in an Addendum on Monday, July 20, 2026. The Addendum will be provided to all Bidders who have obtained the Solicitation package.
• Special Accommodations —

  CCUA encourages any person with a qualified disability requiring special accommodations at a Pre-Bid Meeting, public meetings, and/or ITB Opening to notify CCUA Procurement Department (herein so called) at procurement@clayutility.org or 904-272-5999, at least five (5) business days prior to the event in question.

Submission Requirements

• I, the Authorized Representative, certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. Furthermore, by submitting this response, I certify that the information contained within my response to this solicitation, including any uploaded documents, is true and accurate to the best of my knowledge. (required)
• Authorized Representative (required) —

  Please enter the Full name and Title of the Authorized Representative who is responsible for signing and/or certifying, and submitting this response.

• Business Entity Type (required)
• Business Entity Location (required) —

  In what U.S. State is your Business Entity located?

  (Ex. Florida)

• Federal Employer Identification Number (FEIN) (required) —

  (If the entity has no FEIN, include Social Security Number of the Authorized Representative certifying and/or signing this sworn statement)

• Acknowledgement of Addenda (required)
• Conflict of Interest (required)
• Conflict of Interest Statement (required) —

  I hereby certify that no official or employee of the Clay County Utility Authority (Authority), a special district in the State of Florida, requiring the good or services described in these specifications has a material financial interest in this company.

• Conflict of Interest Statement (required) —

  I hereby certify that the following named public official(s) and/or employee(s) of the Authority having material financial interest(s) (in excess of 5 percent) in this company have filed a Conflict of Interest Statement with the Clay County Utility Authority, 3176 Old Jennings Road, Middleburg, Florida 32068, prior to the time of bid opening.

• Name Public Officials Who Have Interest In Your Company (required) —

  The following information about public official(s) and/or employee(s) of the Authority shall be included as follows:

  1. Name
  2. Title of Position
  3. Date of Filing
• Public Official Disclosure (required) —

  The Authority requires that a public official who has financial interest in a bid or contract make a disclosure at the time that the bid or contract is submitted or at the time that the public official acquires a financial interest in the bid or contract. Please provide disclosure, if applicable, with bid.

  The following information shall be included if applicable. Otherwise Bidder shall state Not Applicable in this field.

  1. Public Official
  2. Position Held
  3. Position or Relationship with Bidder
• Drug Free Workplace Compliance Form (required) —

  IDENTICAL TIE BIDS

  Preference shall be given to businesses with drug-free workplace programs.  Whenever two or more bids which are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.  Established procedures for processing tie bids will be followed if none of the tied Offerors have a drug-free workplace program.  To have a drug-free workplace program, a business shall:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).
  4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.
  5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

  As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

• Confidential Materials (required) —

  Are any confidential materials included in this submittal?

• Non-Disclosure Agreement for Confidential Materials (required) —

  CERTIFY THIS FORM ONLY IF CONFIDENTIAL MATERIALS ARE BEING INCLUDED IN THE SUBMITTAL.  PLEASE READ THE SECTION IN THE RFP DOCUMENT TO DETERMINE IF THIS APPLIES.  THE CONFIDENTIAL MATERIALS WILL ONLY BE HANDED OUT TO THE SELECTION COMMITTEE ON THE DAY OF THE EVALUATION, THEREFORE, THE EVALUATION OF THIS MATERIAL WILL BE LIMITED TO THAT TIME ONLY.

  This Agreement is entered into as of the date of the last signature set forth below between the Clay County Utility Authority, a political subdivision of the State of Florida (the "Authority"), and the above named Offeror (hereinafter the “Offeror”).  The Clay County Utility Authority and the Offeror are collectively referred to as the “Parties” and may be referred to individually as a Party.

  RECITALS

  WHEREAS, the Offeror possesses certain confidential trade secret materials that it wishes to disclose to the Authority for the purpose of responding to a request for proposal or otherwise conducting business with the Authority; and

  WHEREAS, the Authority desires to review such materials in order to evaluate the Authority’s interest in negotiating and concluding an agreement for the purchase of certain products and services, or otherwise conducting business with the Offeror.  

  NOW THEREFORE, in consideration of the mutual promises and premises contained herein, the receipt and sufficiency of which are hereby acknowledged, the Authority and the Offeror agree as follows:

  1. Confidential Materials.  The Offeror warrants and represents to the Authority that the materials described in the attached Exhibit A (the “Confidential Materials”) constitute trade secrets as defined by Section 812.081(1)(c), Florida Statutes, or financial statements required by the Authority for projects as defined in 119.071(1)(c), Florida Statutes. Subject to the terms and conditions of this Agreement, the Authority agrees not to disclose such Confidential Materials to third parties.
  2. Additional Materials.  During the course of the negotiations or the business relationship with the Authority, the Offeror may disclose additional confidential or trade secret information to the Authority in which case the restrictions and obligations on the use and disclosure of the Confidential Materials imposed by this Agreement shall also apply to such additional information to the extent permitted by Florida law.  Any such additional confidential or trade secret information shall be duly marked and stamped “confidential” or “trade secret” prior to delivery to the Authority, and shall be subject to this Agreement and Section 812.081(2), Florida Statutes, only if written receipt is provided by the Authority acknowledging receipt of such materials.
  3. Exclusions. For purposes of this Agreement, the term “Confidential Materials” does not include the following:
     1. Information already known or independently developed by the Authority;
     2. Information in the public domain through no wrongful act of the Authority;
     3. Information received by the Authority from a third party who was legally free to disclose it;
     4. Information disclosed by the Offeror to a third party without restriction on disclosure;
     5. Information disclosed by requirement of law or judicial order, including without limitation Chapter 119 Florida Statutes; or
     6. Information that is disclosed with the prior written consent of the Offeror, but only to the extent permitted by such consent.
  4. Non Disclosure by Offeror. In the event that the Authority discloses confidential or trade secret information to Offeror, the Offeror agrees to not disclose such information to any third party or copy such information or use it for any purpose not explicitly set forth herein without the Authority’s prior written consent.  Further, upon conclusion of discussions or business transactions between the Authority and the Offeror, or at any time upon request of the Authority, Offeror agrees to return such information (including any copies) to the Authority.
  5. Duty of Care. Each Party agrees to treat the other Party’s confidential or trade secret information with the same degree of care, but not less than reasonable care, as the receiving Party normally takes to preserve and protect its own similar confidential information and to inform its employees of the confidential nature of the disclosing Party’s information and of the requirement of nondisclosure.  In the event either Party has actual knowledge of a breach of the nondisclosure requirements set forth in this Agreement, the Party acquiring such knowledge shall promptly inform the other Party and assist that Party in curing the disclosure, where possible, and preventing future disclosures. 
  6. Limitations of Florida Law.  Offeror understands and agrees that its assertion that any item is confidential or a trade secret does not, in and of itself, render such material exempt from the Florida Public Records Law, Chapter 119 of the Florida Statutes, and that the Authority’s ability to prevent disclosure of confidential and trade secret information may be subject to determination by a Florida court that such materials qualify for trade secret protection under Florida law.  In the event a third party makes a public records request for the Confidential Materials or other materials deemed by Offeror to be confidential or a trade secret, the Authority may submit the materials to the court for inspection in camera as set forth in Section 119.07(1)(e) Florida Statutes.  Offeror further understands that the Authority may be required to disclose such information if directed by a court of competent jurisdiction.
  7. Indemnification by Offeror.  In the event of any litigation instituted by a third party to compel the Authority to disclose such materials, Offeror shall, at its sole cost and expense, provide assistance to the Authority in defending the denial of the records request, and shall hold the Authority harmless from any claim for statutory costs and attorney’s fees arising from the Authority’s refusal to disclose such materials.
  8. No Additional Obligations.  This Agreement shall not be construed in any manner to be an obligation for either Party to enter into any subsequent contract or agreement.
  9. Sovereign Immunity. Nothing in this Agreement shall be deemed as a waiver of immunity or limits of liability of the Authority beyond any statutory limited waiver of immunity or limits of liability, which has been or which may be adopted by the Florida Legislature, regardless of the nature of any claim which may arise, including but not limited to a claim sounding in tort, equity or contract.  In no event shall the Authority be liable for any claim or claims for breach of contract, including without limitation the wrongful disclosure of confidential or trade secret information for an amount which exceeds, individually and collectively, the then current statutory limits of liability for tort claims.  Nothing in this Agreement shall inure to the benefit of any third party for the purpose of allowing any claim against the Authority, which would otherwise be barred under the Doctrine of Sovereign Immunity or by operation of law.
  10. Notice.  Whenever either Party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, addressed to the party for whom it is intended, at the place last specified, and the place for giving of notice in compliance with the provisions of this paragraph.  For the present, the Offeror designates the address set forth above as its place for receiving notice, and the Authority designates the following address for such notice:
      
      Clay County Utility Authority
      Procurement Manager  
      3176 Old Jennings Road
      Middleburg, Florida 32068
      
      
  11. Governing Law.  This Agreement shall be governed by the laws of the State of Florida, and venue for any action arising out of or relating to the subject matter of this Agreement shall be exclusively in Clay County, Florida, or the Federal District Court for the Middle District of Florida, Jacksonville Division.
  12. Offeror and the Authority hereby expressly waive any rights either may have to a trial by jury of any civil litigation related to this Agreement for any litigation limited solely to the parties of this Agreement.
• Litigation Disclosure (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Declaration (required) —
  1. This Declaration is made with the knowledge and intent that it is to be filed with the Clay County Utility Authority, Clay County, Florida and that it will be relied upon by said County, in any consideration which may give to and any action which it may take with respect to this Bid.
  2. The Authorized Representative is making this Declaration on behalf of above named company submitting this response the Authority.
  3. Neither the undersigned nor any other person, firm or corporation named in above Paragraph 2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the Authority, also that no head of any department or employee therein, or any officer of the Authority, is directly interested therein.
  4. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 2 has not colluded, conspired, connived or agreed directly or indirectly with any bidder or person, firm or corporation, to put in a sham Bid, or that such other person, firm or corporation, shall refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said proposal or proposals of any other bidder; and all statements contained in the proposal or proposals described above are true; and further, neither the undersigned, nor the person, firm or corporation named above in Paragraph 3, has directly or indirectly submitted said proposal or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.
• Public Entities Crime Form (required) —

  SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

  1. This sworn statement is submitted to Clay County Utility Authority by the above named Authorized Representative submitting this response on behalf of the above named Company.
  2. I understand that a “public entity crime” as defined in Paragraph 287.133 (1) (G), Florida Statutes means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
  3. I understand that “convicted” or “conviction” as defined in Section 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without adjudication of guilt, in any federal or state trial court of record, relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
  4. I understand that an “affiliate” as defined in Paragraph 287.133 (1) (A), Florida Statutes, means:
     1. A predecessor or successor of a person convicted of a public entity crime; or
     2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.
  5. I understand that a “person” as defined in Paragraph 287.133 (1) (E), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which aids or applies to bid on contracts for the provision of goods or services led by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.
  6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement.

  I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

• Public Records Compliance Acknowledgement (required) —

  Vendor must execute this confirmation. Failure to submit this confirmation shall result in rejection of this bid.

  I hereby agree that our firm or organization, employees, subcontractors and for those I am legally liable shall comply with Chapter 119.071(3), Florida Statutes, and will not divulge, furnish or make available to any third person, firm or organizations hereunder, or in the course of judicial or legislative proceeding where such information has been properly subpoenaed, any non-public information concerning the services to be rendered by the firm or organization, any sub-vendor(s), or subcontractor(s), pursuant to this Agreement.

  Subject to the foregoing provisions and law applicable to confidential information, firm or organization shall  keep  and  maintain  public  records  required by the Authority, which is a public agency, in order for the firm or organization to perform services and the work required by the Scope, and upon request from the Authority’s custodian of public records, firm or organization shall provide the Authority with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119.07, Florida Statutes, or as otherwise provided by law. The firm or organization shall require all its employees, sub vendors(s) and subcontractor(s) to comply with provisions of this paragraph.

• Required and/or Additional Documents (required) —

  Please Upload any additional required or relevant documents as part of your response to this solicitation here.

  (Do not upload cost information in here)

• Bid Pricing Form (required) —

  This field is for Pricing information ONLY. Please also make sure that there is no duplicate pricing information uploaded in any other field.

• Human Trafficking Affidavit (required) —

  Please download the below documents, complete, and upload.

• Purchase Order General Terms and Conditions —

  Please read the document and confirm below that you have read the document.

• PO General Terms and Conditions Document - READ —

  Please read this document.

• Confirmation for PO General Terms and Conditions (required) —

  By clicking the "Please confirm" box below, you agree that you have read and acknowledged the CCUA "Purchase Order General Terms and Conditions" Document.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will Pre-Bid/Submission Meeting be held in-person or virtually? (required)