Willow Creek Dam: Discharge Valve

The project goal is to successfully deliver a high-quality, on-time design/build project for the engineering design and rehabilitation of the outlet valve and related appurtenant features at the City of Prescott's Willow Creek Dam (also associated with Willow Lake), located in Prescott, Yavapai County, Arizona.

This effort will ensure efficient and reliable operations of City water facilities by enabling controlled water releases to:

• Meet overall resource and supply requirements.
• Fulfill downstream customer delivery commitments.
• Satisfy Emergency Action Plan (EAP) obligations, including safe management of potential overtopping or flood events.

By completing these improvements, the project supports the long-term functionality, safety, and regulatory compliance of this critical municipal infrastructure.

Background

The City of Prescott is seeking qualified design/build teams to deliver a comprehensive engineering design and construction project for the rehabilitation of the existing outlet valve and associated appurtenant features at the City's reservoir/dam facility. This critical infrastructure improvement project aims to enhance operational reliability, improve flow control, ensure long-term structural integrity, and mitigate potential impacts from increased discharges, while supporting safe future operations and maintenance.

Key Project Scope Elements Include:

• Replacement or upsizing of the existing 12-inch outlet pipe and valve to optimize capacity and performance.
• Installation of a new outlet slide gate at the inlet (water side) to provide improved and mitigated control of reservoir discharge.
• Repair of concrete spalling and deterioration present throughout the top cap structure for restored durability and safety.
• Modifications and mitigation measures at the existing East Calvary Drive downstream water crossing to accommodate and safely manage any increased flows resulting from outlet upsizing.
• Provision of a stabilized roadway/access route to facilitate ongoing operations, maintenance, and emergency access.

The selected design/build team will be responsible for all aspects of the project, including preliminary and final engineering design, permitting coordination (as applicable), construction, testing, commissioning, and closeout. The team should demonstrate proven experience in dam/reservoir outlet works rehabilitation, hydraulic systems, concrete repair, and design-build delivery methods for similar public infrastructure projects.

This project represents an opportunity to partner with the City in safeguarding water resource infrastructure, ensuring regulatory compliance, and enhancing community resilience.

Interested firms are encouraged to review the full solicitation documents (available through the City's procurement portal or contact point) and submit qualifications/proposals in accordance with the specified deadlines and requirements.

Project Details

• Reference ID: 2026-RSOQ-080
• Department: Public Works
• Department Head: Gwen Rowitsch (Public Works Director)

Important Dates

• Questions Due: 2026-04-08T00:00:00.000Z
• Pre-Proposal Meeting: 2026-03-24T16:00:00.000Z — City of Prescott Public Works Department, 433 N. Virginia Street, Prescott, AZ 86301 or via optional Microsoft Teams Meeting. Microsoft Teams Meeting https://teams.microsoft.com/meet/23893072250775?p=vW5I3bJep5HLgfqiOK ID: 238 930 722 507 75 Passcode: Lt6MN2FV

Meetings & Milestones

Evaluation Criteria

• General Information (10 pts) —
  • Brief overview of the firm and legal organization of the company
  • Applicable licenses held
  • Submission requirements met
• Experience and Qualifications of the Firm and Key Personnel (40 pts) —
  • Demonstrated understanding of the purpose and scope of the applied service category
  • Demonstrated years of experience, specific technical capabilities, and qualifications for the applied service category
  • List of comparable projects for the applied service category with work performed and reference information
  • Names and locations of the key personnel proposed for delivering services
  • Brief resume for each key team member describing their experience, background, and notable projects
• Proposed Project Approach (10 pts) —

  A key element to successful partnerships is the availability and accessibility of selected firms to City staff and local citizens. Firms must demonstrate that the necessary personnel are available within a reasonable time to attend meetings, conduct field investigations and complete other local services as may be required.

  • Description of how the firm would approach, manage, and complete required services. Identify and include a detailed discussion of specific areas that will require special attention and/or innovative approaches.
  • Identify the location of the firm’s principal office and local office (if applicable)
• Value Added Knowledge and Experience (30 pts) —

  The firms hired by the City must be familiar with local community needs, standards, historical challenges, local codes, and site conditions.

  • Explain why your firm is particularly qualified to perform the required services in the Prescott area. Demonstrate the firm’s knowledge of local geology, climate practices, rules, regulations, and procedures as they relate to the applied service categories.
  • List of projects currently under contract with other government agencies
  • Specific experience of the firm within Arizona
  • Specific experience of the firm with the City of Prescott
• Overall Evaluation (10 pts) —

  This is to be determined by the Review Committee. No submittal response is required. Information obtained from the SOQ and from any other relevant source, in addition to past experience with the City, may be used in the evaluation and scoring process for this item.

  • Overall quality of the SOQ evidencing interest in providing services
  • Overall evaluation of the firm and its perceived ability to provide the required services

Submission Requirements

• Contact Person Full Name (required) —

  What is the full name of the point of contact for your Statement of Qualifications?

• Contact Person Title (required) —

  What is the official title/position of the point of contact for your Statement of Qualifications?

• Contact Person Email Address (required) —

  What is the email address of the point of contact for your Statement of Qualifications?

• Contact Person Phone Number (required) —

  What is the full phone number of the point of contact for your Statement of Qualifications? Please be sure to include the area code.

• Statement of Qualifications (required) —

  Please upload your COMPLETE Statement of Qualifications (PDF format) and all required documentation here formatted in the manner required by this RSOQ.

• Areas of Interest (required) —

  Please indicate your areas of interest in this Request. Select all areas for which you wish to have your Statement of Qualifications evaluated.

• Statement of Understanding (required) —

  Please upload a statement of the firm’s understanding of the purpose and scope of each applied service category.

• Experience and Capabilities (required) —

  Please upload a description of specific technical capabilities, qualifications, and years of prior experience for each applied service category.

• Key Team Member Resumes (required) —

  Please upload a brief resume for key project team members outlining their credentials and experience for each applied service category.

• Similar Experience (required) —

  Please upload a description of at least three (3) but no more than five (5) similar projects in which the firm participated for each applied service category. Describe the firm’s role in the project and scope of work that demonstrates the firm’s expertise. Provide the name and contact information for each project.

• Workplan and Approach (required) —

  Please upload a description of how the firm would approach, manage, and complete related projects for each applied service category.

• Bonding Capacity (required) —

  I hereby certify that the firm is bondable to the projected amount of the project from an AM Best, Inc. rating of “A” or better surety company if the firm is awarded the contract.

• Certificate of Insurability (required) —

  I hereby certify that I am fully aware of Insurance Requirements contained in the contract documents for the solicitation and by the submission of this Offer, I hereby assure the City that the firm is able to produce the insurance coverage required if awarded the contract.

  If the firm is awarded the contract and then becomes unable to produce the insurance coverage specified within ten (10) working days, I am fully aware and understand that this will make my submission nonresponsive and I/the firm will be disqualified for this project.

• Additional Information (if needed) —

  For any additional information requested or required by any of your provided answers please upload additional documentation (PDF format) here.

• Submittal Confirmation (required) —

  Respondent confirms that they have the authority to submit on behalf of the stated company and have furnished any documentation necessary as proof of such authority.

• RSOQ Scope (required) —

  Is this RSOQ for a single type of service or for multiple categories of service?

• Will this project be for the Airport? (required)
• Advertisement Date 1 (required) —

  What is the first date to advertise the legal notice?

  Example:
  December 7, 2026

• Advertisement Date 2 (required) —

  What is the first date to advertise the legal notice?

  Example:
  December 14, 2026

• Pre-Proposal Conference? (required) —

  Will there be a pre-proposal conference for this RSOQ? If so, will it be Mandatory or Non-Mandatory?

  NOTE: You will have to manually adjust this in the Timeline section of this RSOQ. Your answer here will NOT automatically adjust the Timeline.

• Initial Term of Contract (required) —

  What is the initial contract term for those awarded as a result of this RSOQ?

  Be sure to state written and numeric values of unit of duration.

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  one (1) year

  The initial term of the contract shall be for a period of ________.

• Initial Contract Extension (required) —

  What is the minimum duration for which this contract can be extended after the expiration of the initial term?

  Be sure to state written and numeric values of unit of duration.

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  one (1) year

  The contract may be extended for an additional __________ period up to a total of _________ additional years...

• Maximum Contract Extension (required) —

  What is the maximum duration for which this contract can be extended after the expiration of the initial term?

  Be sure to state written and numeric values in terms of number of years (without typing the word "years").

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  four (4)

  The contract may be extended for an additional __________ period up to a total of _________ additional years...

• Minimum Number of Desired Firms per Category (required) —

  What is the minimum number of qualified candidates you will be awarding per category as a result of this RSOQ?

  Be sure to state written and numeric values.

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  three (3)

  the committee shall rank the firms to generate a final list of at least _______ but no more than _______ firms. I

• Maximum Number of Desired Firms per Category (required) —

  What is the maximum number of qualified candidates you will be awarding per category as a result of this RSOQ?

  Be sure to state written and numeric values.

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  five (5)

  the committee shall rank the firms to generate a final list of at least _______ but no more than _______ firms. I

• Cover Letter Length (required) —

  As part of a firm's SOQ they are required to submit a cover letter. What is the maximum number of pages you will allow for this cover page?

  Your answer here will fill in the blank of the statement below:

  Your cover letter shall not exceed ______ pages and is exclusive of the page count limitation for the SOQ.

  NOTE: Be sure to write the number in both written and numeric format as shown in the following example but do not use the word "pages":

  EXAMPLE
  two (2)