Women, Infants, and Children Program Racial Equity Action Plan

It is the intent of these specifications, terms, and conditions to describe the racial equity action plan being requested by the County.

The County intends to award a one-year contract (with the option to renew for one year) to the Bidder selected as the most responsive and responsible Bidder whose response conforms to the Informal Request for Proposal (IRFP) and meets the County’s requirements.

Background

The Alameda County Public Health Department’s Supplemental Nutrition Program for Women, Infants, and Children Program (“Program”) is seeking a consultant to support implementation of its Racial Equity Action Plan, with a focus on addressing racial equity, power, and privilege within internal policies and practices. The Program prioritizes an equity-centered approach in its work with participants and staff, and the selected consultant should demonstrate experience advancing racial equity in organizational processes and procedures while aligning with California Department of Public Health Women, Infants, Children (CDPH/WIC) guidelines.

Project Details

• Reference ID: 902736
• Department: General Services Agency-Procurement
• Department Head: Detra Dillon (Purchasing Administrator)

Important Dates

• Questions Due: 2026-06-09T00:00:00.000Z

Evaluation Criteria

• Completeness of Response (1 pts) —

  Responses to this solicitation must be complete.  Responses must address all the requirements identified within this solicitation and all related documents, including any Addenda. Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of the Bidder.

• Debarment and Suspension (1 pts) —

  Bidders, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM.

• Cost (75 pts) —

  The points for Cost will be computed by dividing the amount of the lowest responsive and responsible bid received by each Bidder’s total proposed cost.

  Cost evaluation points may be adjusted by considering:

  1. Reasonableness (i.e., how well does the proposed pricing accurately reflect the Bidder’s effort to meet requirements and objectives?).
  2. Realism (i.e., is the proposed cost appropriate to the nature of the products and/or services to be provided? Is the price affordable to the County, including if costs exceed any budget contained in the IRFP? ).
• Description of Proposed Services (100 pts) —

  Proposals will be evaluated considering the IRFP specifications and the questions below:

  1. How clearly does the Bidder describe the consultant’s approach to implementing the Program’s Racial Equity Action Plan in an equity-centered and practical manner?
  2. To what extent does the Bidder provide a detailed and feasible work plan for conducting trainings, facilitated dialogues, and staff capacity-building activities?
  3. How effectively does the Bidder outline strategies for integrating racial equity principles into supervision practices, policies, and organizational procedures?
  4. How well does the Bidder describe the tools, resources, and technical assistance that will be provided to support implementation and sustainability of the Racial Equity Action Plan?
  5. How comprehensive and actionable is the Bidder’s proposed approach for addressing implementation challenges, including interpersonal dynamics, systems change issues, and organizational accountability?
• Relevant Experience (125 pts) —

  Proposals will be evaluated, including considering the IRFP specifications and the questions below:

  1. How well does the Bidder demonstrate experience facilitating racial equity or DEI initiatives within public health departments, local governments, or similarly structured organizations?
  2. To what extent does the Bidder demonstrate successful experience implementing racial equity action plans or comparable organizational change efforts?
  3. How strong is the Bidder’s experience designing and facilitating trainings or discussions on racial equity, health equity, power, privilege, and systems change?
  4. How effectively does the Bidder demonstrate experience developing data-driven equity evaluation frameworks, indicators, or research agendas?
  5. How well does the Bidder demonstrate the ability to support small teams and leadership staff in advancing sustainable equity-centered organizational practices
• Understanding of the Project (125 pts) —

  Proposals will be evaluated considering the IRFP specifications and the questions below:

  1. How clearly does the Bidder demonstrate an understanding of the Program’s goals, organizational structure, and commitment to advancing racial and health equity?
  2. To what extent does the Bidder reflect an understanding of the challenges and opportunities involved in implementing racial equity work within a government and public health setting?
  3. How well does the Bidder demonstrate understanding of the importance of balancing actionable implementation strategies with the realities of a multi-level decision-making structure?
  4. How effectively does the Bidder recognize the need for measurable outcomes, accountability, and sustainable organizational change related to racial equity efforts?
  5. How well does the Bidder demonstrate an understanding of the Program’s emphasis on staff well-being, inclusive workplace culture, and equitable decision-making practices?
• References (75 pts)
• Small Local Emerging Business Preference (ADMIN SCORING) (25 pts) —

  Points equaling 5% of the Bidder’s total score for the above Evaluation Criteria will be added.  This will be the Bidder’s final score for purposes of award evaluation.

Submission Requirements

• Submit Bid Response and Bid Form (required) —

  Please confirm that both your response and the Bid Form have been uploaded here.

• Submit Bid Response (required) —

  Please confirm that your response has been uploaded here.

• Has your response addressed all the requirements identified within the solicitation and all related documents, including any addenda? Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of your bid. (required)
• Your company, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM. (required)
• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact (required) —

  Select the information you would like display.