WSSC Water Police, Security Officer Uniform

The Washington Suburban Sanitary Commission, MD (the "WSSC"), is soliciting sealed responses for WSSC Water Police, Security Officer Uniform. Responses are to be submitted via WSSC's eProcurement Portal via https://procurement.opengov.com/portal/wsscwater PRIOR TO 2:00 pm on Thursday, May 28, 2026. Late responses will not be accepted.

Provide and deliver Police Officer and Security Officer uniforms for the WSSC Water Police Department on an as-needed basis, as specified on the price list and uniform specifications.

Background

The WSSC Water Police Department provides essential security and law-enforcement services to protect WSSC Water's critical infrastructures, facilities, properties, employees, and the public. Uniforms are necessary to ensure officer safety, professionalism, and clear identification while serving the public. The WSSC Water Police Department is seeking a vendor who can provide high-quality uniforms in a timely manner and ensure all items are checked for accuracy before delivery.

Project Details

• Reference ID: 102580
• Department: Police & Homeland Security
• Department Head: Robert (Bob) Maloney (Police & Homeland Security Director (Acting))

Important Dates

• Questions Due: 2026-05-19T18:00:00.000Z
• Pre-Proposal Meeting: 2026-05-14T18:00:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/258438892304402?p=rRnD3TE5S4xDoeXbOc Meeting ID: 258 438 892 304 402 Passcode: DC72gv7Z

Evaluation Criteria

• Firm's Experience (30 pts) —

  The Offeror must demonstrate past performance of providing uniforms to firms similar to WSSC and must submit the response to the following:

  1. Number and type (local, state, federal) of law enforcement agencies served.
  2. Duration of services provided to each listed agency.
  3. Description of uniform types supplied, including specialized garments (e.g., tactical outerwear, high-visibility apparel, EMS uniforms, and Class A dress uniforms).
  4. Experience complying with agency branding and uniform standards, including patch placement, embroidery, badge reinforcement, and rank insignia.
  5. Documented past performance, including at least three references from comparable agencies.
• Technical Approach (35 pts) —

  The Offeror must demonstrate a proven track record of fast, reliable, and predictable delivery timelines for law enforcement uniforms. The Offeror must provide the following:

  1. Delivery Performance & Order Accuracy:
     1. Average and maximum lead times (calendar days) for:

        • Standard items

        • Custom/embroidered items

     2. Order accuracy rate (%)

     3. Fill rate (%)

     4. Backorder percentage (%)

     5. Return/correction rate (%)

     6. Expedited order process and guaranteed turnaround times

     7. Inventory management system overview

        1. Identify a process to maintain an adequate stock of core items

     8. Quality control procedures for shipments, sizing, and uniform items

  2. Local Access & Fitting Capability

     1. Physical facility within Maryland (address provided), or

     2. On-site fitting plan at WSSC facilities

     3. Scheduling flexibility

        1. Ability to accommodate shift schedules

     4. Tailoring capability

     5. On-site service
     6. Measurement guarantees
  3. Customization and Uniform Compliance

     1. Embroidery capability

     2. Silk-screen capability

     3. Patch and badge placement controls

     4. Quality inspection process

  4. Operational Suitability & Product Performance

     1. Description of uniform design

     2. Evidence of comfort, mobility, and durability

     3. Compatibility with duty gear

     4. Testing or validation results

  5. Implementation & Risk Management

     1. Transition plan

     2. Delivery schedule

     3. Supply chain contingency plan

     4. Program expansion capacity

        1. Additional personnel
        2. Specialty units
        3. Future uniform requirements
  6. Customer Service and Responsive

     1. Customer service structure

     2. Dedicated account manager

     3. Complaint resolution timeline

     4. Feedback tracking system

  7. Expedited Orders: Guaranteed turnaround times and processes for urgent or emergency replacement items.
• Police Officer/ Security Uniform Sample - In Person Demonstration (20 pts) —
  1. Vendors must provide uniform samples for patrol and security officers at no cost to WSSC. Samples must match proposed items in fabric, color, fit, and construction. Required samples include one complete uniform set per style, standard sample sizes (e.g., medium/regular or equivalent ), fabric, and samples of patches, insignia, badge attachment areas, embroidering of names, nametapes, and silk screening. Uniforms must support patrol and security duties, including compatibility with duty belts and body armor, adequate mobility, reinforced stress points, and durability under frequent laundering. 
  2. Vendors will be required to submit uniform samples prior to the solicitation closing date.

  3. Samples must be submitted to the address below and must be clearly labeled with the Vendor Name, Solicitation Number, and Product List of Submitted Sample Items:

     1. Shipped or delivered to RGH Headquarters, 14501 Sweitzer Lane, Laurel, Maryland 20707;
  4.  The in-person demonstration, date and time, will be communicated to the offerors after the solicitation closing date.

   

• Price (15 pts) —
  1. The total evaluated price for the applicable group, as submitted in accordance with the pricing schedule and pricing requirements of this Solicitation. 

Submission Requirements

• MINIMUM QUALIFICATIONS —

  Each Offeror must meet the following minimum qualifications to be considered for the Award:

• Is the Offeror an authorized distributor of the uniform manufacturer(s) proposed in the proposal? (required)
• Vendor must provide documentation demonstrating they are  an authorized distributor of the uniform manufacturer(s) proposed for this contract. (required) —

  Acceptable documentation includes:

  1. Manufacturer-issued authorization letter
  2. Distributor or reseller certification
  3. Current dealership agreement
  4. Certificate of authorization with expiration date
  5. Any other verifiable documentation issued directly by the manufacturer.
• Please provide how many years experience your firm has in performing the requested goods or services: (required)
• Can the Offeror demonstrate at least five (5) years of experience providing police, law enforcement, correctional, or security uniform supply contracts comparable in scope, complexity, and customization requirements. (required)
• Vendor must submit a minimum of three (3) references, similar in scope and size, demonstrating similar work performed for at least five (5) years in this order each having the below. (required) —
  1. Name and address of customer.
  2. The name, title, telephone number, and e-mail of the customer contact.
  3. Description of the work performed and contract title
  4. contract dates and
  5. price range (over or under $________)
• Appendix A: OSDI PARTICIPATION
• Does your firm meet the MBE/SLBE Optimization of Diverse Business Development Program requirements? (required)
• Provide proof of approve MBE business certifications and/or SLBE business registrations (required)
• Please download and complete the attached OSDI Forms (required) —

  Please download the below documents, complete, and upload.

• Appendix B: CERTIFICATE OF INSURANCE
• Please upload your up to date Certificate of Insurance here (required)
• Appendix C: SUBMISSION FORMS
• Technical Proposal (WITHOUT COST) (required) —

  Please upload your technical proposal here

• CONSENT TO USE OF ELECTRONIC SIGNATURE (required) —

  Please download the below documents, complete, and upload.

• CERTIFIED INSURANCE CONFIRMATION (required) —

  I certify that I will have on file within 10 days of Notice of Award, Certificates of Insurance acceptable to the Commission, meeting all requirements set forth in the Contract Document.

• CONTRACT CERTIFICATION AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• CONSULTANT CONFLICT OF INTEREST AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• IRAN INVESTMENT ACTIVITY CERTIFICATION (required) —

  Please download the below documents, complete, and upload.

• STATEMENT OF BIDDER’S QUALIFICATIONS FORM (required) —

  Please download the below documents, complete, and upload.

• STATEMENT OF OFFEROR’S QUALIFICATIONS FORM (required) —

  Please download the below documents, complete, and upload.

• PRICING
• Please upload your pricing here (required)
• Are you registered in WSSC Water's Supplier Portal? (required)
• Please provide your Supplier Portal identification number (ID): (required)
• Please confirm that you have registered prior to bid submittal (required) —

  Please register at: www.wsscwater.com/supplier.

• Prompt Payment Discount (required)
• Solicitation Purpose? (required)
• RFP purpose? (required)
• IFB Purpose (required)
• General Terms and Conditions? (required)
• How will you be collecting pricing? (required) —

  Select electronic pricing table if providing line items for the vendor to fill out

• Bonding Requirements? (required)
• Please select all relevant insurance types: (required)
• Will you be awarding a single or multiple vendors? (required)
• Will the Mid-Atlantic Purchasing Team Intergovernmental & Cooperative Purchasing Clause apply? (required) —

  Select yes to show the Mid-Atlantic Purchasing Team Intergovernmental & Cooperative Purchasing Clause in the attachments

• Identify OSDI's Participation Recommendation (required)
• MBE Bid Price Preference: (required)
• SLBE Bid Price Preference: (required)
• MBE/SLBE Goal (required)
• Select the Optimization of Diverse Business Development Program (required)