Yavapai County Sheriff's Office Inmate Commissary and Banking Services

Project Details

• Reference ID: 27-SRF-01
• Department: Sheriffs Office
• Department Head: David Rhodes (Sheriff)

Important Dates

• Questions Due: 2026-07-18T00:00:00.000Z
• Answers Posted By: 2026-08-01T00:00:00.000Z
• Pre-Proposal Meeting: 2026-07-06T16:00:00.000Z — First Location: Camp Verde Detention Center. Second Location: Prescott Detention Center. See agenda for further details.

Evaluation Criteria

• Proposal Content (5 pts) —

  Solicitation Criteria are met.

• Quality of Response (10 pts) —

  Solicitation criteria are met and well defined.

• Quality/Appeal of Inmate Menu (20 pts) —

  Appeal and variety of proposed monthly commissary menu. Appeal and quality of food product.

• Mobile/in house unit commissary option as scheduled by jail administration. (5 pts)
• Experience (20 pts) —
  • Proposer has a minimum of five (5) years’ experience in correctional commissary with an ADP of 300+
  • Proposer has experience in detention / correctional facilities.
  • Proposer has multi-facility experience.
  • Acceptable, verifiable references.
  • Past record of performance on contract with other law enforcement detention / correctional facilities, including such factors as reliability and compliance with contract terms and conditions. 
• Inmate Accounting Services (20 pts)
• Commission Rates (20 pts)

Submission Requirements

• Acknowledgement and Acceptance (required) —

  Explanatory Note: The purpose of this question is to confirm Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested and have been approved prior to submission of the Offer.

  The Undersigned hereby offers and agrees to furnish the material, service and/or construction in compliance with all terms, conditions, specifications, and amendments in Solicitation No.27-SRF-01, including written exceptions, if any. By confirming below, Offeror also certifies understanding and compliance with Solicitation No. 27-SRF-01, including the Special Requirements and Scope of Work. Offeror certifies that prices offered were independently developed without consultation with any other Offeror or potential Offeror.  

  Offeror, by and through the submitting representative, acknowledges and accepts all terms and conditions of Solicitation No.27-SRF-01. As used in this form, “Terms and Conditions of Solicitation” means all terms, conditions, specifications, certifications, and warranties set forth in the documents that comprise the Solicitation, including, but not limited to, the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation, Scope of Work, Solicitation Addendums (if any).

• Request for Confidentiality of Proprietary Information (required) —

  Explanatory Note: The purpose of this question is to request that District treat as confidential specific information in the Offer that Offeror believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the page or pages of the Offer in which it appears. An explanatory statement for the request must be clearly set forth below. Additional pages may be attached to the Offer.  

  If an Offeror believes that its Offer contains confidential trade secrets or other proprietary information that should not be disclosed, such information shall be so identified wherever it appears in the Offer and Offeror shall state its basis under Arizona law for the requested confidentiality. Offeror acknowledges that District is subject to Arizona Public Records Law found in A.R.S. §§ 39-121 et seq. and any exemptions thereto. Upon receipt of a public records request or other request to release certain information identified by Offeror as Confidential, District shall make an internal determination as to whether Offeror’s request for confidentiality is supported by Arizona law. If District determines that certain requested information is not confidential under Arizona Public Records Law, District shall advise Offeror of receipt of the request for the information and allow Offeror ten (10) business days to file for and obtain a protective order from a court prohibiting disclosure of the information. If Offeror fails to request or obtain a protective order in the time indicated, the information shall be disclosed.

  Requests to protect pricing information or the entire Offer from disclosure will be denied.

  Offeror, by and through the submitting representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public. Specific sections of the solicitation must be listed.

  Note: Mark response with “N/A” for each section, if not applicable. 

  1.  Description of specific information that is the subject of the request. 
  2.  The reason or reasons why the information should be treated as confidential.
• Proposal (required) —

  Please upload your proposal.

• Pricing Proposal (required) —

  Vendor shall upload all supplementary pricing files. 

• Federal Employer Identification No.: (required)
• Arizona Transaction Privilege (Sales) Tax License No.: (required)
• Is your Company a Corporation? (required)
• If a corporation provide the following: (required) —

  President:
  Secretary:
  Treasurer:
  Corporate Seal:

• Is your Company a Firm or Partnership? (required)
• Please provide Name and Address of each Member: (required)
• Is your Company a Limited Liability Company? (required)
• Please provide your Address: (required)
• If your Company is not a Corporation, Firm, Partnership, or Limited Liability Company please list your Company's classification below along with your Company Address: (required) —

  If not applicable, please type in N/A.

• Reference #1 (required) —

  Your reference should each include the following:

  Customer:
  Contact Person:
  Title:
  Phone:
  Email:
  Size of Project:
  Year(s) Services Provided:

  You may also include Project Description, however it is not required to submit Project Description.

• Reference #2 (required) —

  Your reference should each include the following:

  Customer:
  Contact Person:
  Title:
  Phone:
  Email:
  Size of Project:
  Year(s) Services Provided:

  You may also include Project Description, however it is not required to submit Project Description.

• Reference #3 (required) —

  Your reference should each include the following:

  Customer:
  Contact Person:
  Title:
  Phone:
  Email:
  Size of Project:
  Year(s) Services Provided:

  You may also include Project Description, however it is not required to submit Project Description.

• Please submit your Non Collusion Affidavit. (required) —

  Please download the below documents, complete, and upload.

• Term of Contract (required) —

  Please select the appropriate option for your solicitation:

• Contract shall be for a period of _____________ (__) ______ thereafter. (required) —

  Format: [Number of years] (##) years

  Example: three (3) years

• The contract may be extended for up to ______________ (__) ______________. (required) —

  Format: [Number of years] (##) additional one-year terms

  Example: two (2) additional one-year terms

• Effective date: (required) —

  Example: January 1, 2026

• Contract will expire on: (required) —

  Format: January 1, 2026

• Offeror shall hold its Offer open for a minimum of ___________ (__) _____ from the Offer Deadline. (required) —

  Format: [Number of days] (##) days

  Example: sixty (60) days