Year Three, Older Americans Act Title III Area Plan Contract 2027

The Ocean County Board of Commissioners is requesting Competitive Contracting proposals from organizations to provide services for Year Three, Older Americans Act Title III Area Plan Contract 2027.

Project Details

• Department: Senior Services
• Department Head: Maria LaFace (Director)

Evaluation Criteria

• Proposer’s Understanding of the Project (40 pts) —

  Has the proposer demonstrated a thorough understanding of the purpose and scope of the project?

  How well has the proposer identified pertinent issues and potential problems related to the project?

  Has the proposer demonstrated that they understand the deliverables the County expects them to provide?

  Has the proposer fully responded to all the questions set forth herein?

  Does the proposal depict a logical approach to fulfilling the requirements of the RFP?

• Experience and Qualifications (30 pts) —

  Does the proposer appear to be a solid organization who has demonstrated ability to perform the functions described in this project plan?

  Do the individuals assigned to the project have experience on similar projects?

  Are resumes complete and do they demonstrate backgrounds that would be desirable for individuals engaged in work this project requires?

  How extensive is the applicable education and experience of the personnel designated to work on the project?

  Has the proposer demonstrated experience in completing similar projects?

  How successful is the general history of the proposer regarding timely and successful completion of the projects?

  Has the proposer provided letters of reference from previous clients?

• Cost (30 pts) —

  How does the cost compare to other similarly scored proposals?

  Is the price and its component charges, fees, etc. adequately explained or documented?

  • Ability to leverage resources with other partners resulting in innovative serve approaches will be considered.

Submission Requirements

• OpenGov Vendor Account Verification (required) —

  I hereby confirm that I am logged into OpenGov using an account directly associated with the Business Name (and corresponding Tax ID number) as provided in all solicitation documentation. I fully understand that, if awarded a contract with Ocean County, the company information listed in the Contract Information Field will be used for the preparation of all contract documents. Failure to adhere to these requirements may result in the rejection of this bid. 

• DOCUMENTS TO BE EXECUTED (required) —

  Documents include:

  • Signature Page
  • Non-Collusion Certification
  • Affirmative Action Questionnaire
  • Statement of Ownership (N.J.S.A. 52:25-24.2) (Mandatory Document)
  • Disclosure of Investment Activities in Iran
  • Certification of Non-Involvement in Prohibited Activities in Russia or Belarus

  FAILURE TO SUBMIT ANY OF THESE DOCUMENTS MAY BE CAUSE FOR REJECTION OF YOUR PROPOSAL.

  All documents should be from this proposal package as forms change frequently and the most updated forms are provided in this specification. The forms must not be dated or executed prior to the date of advertising.

  NOTE: For detailed instructions on how to complete the forms via DocuSign, please access the "Instructions for Completing Forms in DocuSign" document available in the Attachments.

  Please note: The County's preferred method of submission is DocuSign.

  DOCUSIGN WORKS BEST IN THE GOOGLE CHROME BROWSER

• CONTRACT INFORMATION (required) —

  Should your company be awarded a contract with Ocean County, please provide the contact name, contact phone number and the physical mailing address where the contract documents should be mailed.  (no email addresses, please!)

• Scope of Work Questionnaire (required) —

  Please download the below documents, complete, and upload.

• Request for Proposal Form (required) —

  Include one (1) copy of this page for each program that is being applied for.  Please download the below documents, complete, and upload.

• Request for Proposal Budget Pages (required) —

  Include one (1) copy of this page for each program that is being applied for.  Please download the below documents, complete, and upload.

  Also include the requested back-up documentation.

• Specific Measurable Objectives Form (required) —

  Include one (1) copy of this page for each program that is being applied for.  Please download the below documents, complete, and upload.

• OAAPS Compliance Form (required) —

  Please download the below documents, complete, and upload.

• Area Plan Contract (APC) Process Agreement (required) —

  The proposer understands that the Area Plan Contracts are intended be awarded on the second Commissioners Board meeting in 2027. Please download the below documents, complete, and upload.

• Area Plan Contract (APC) Logo Compliance Form (required) —

  Please download the below documents, complete, and upload.

• Certificate of Employee Information Report —

  Within seven (7) days after receipt of the notification of intent to award the contract or receipt of the contract, whichever is sooner, a Contractor should present one of the following to the County of Ocean:

  (a) An existing federally approved or sanctioned affirmative action program.

  (b) A New Jersey Certificate of Employee Information Report Approval.

  (c) If the Contractor cannot present "a" or "b", the Contractor is required to submit a completed Employee Information Report (Form AA302). This form will be made available to the Contractor by the County of Ocean.

   

  QUESTIONS BELOW MUST BE ANSWERED BY ALL CONTRACTORS:

  1. Do you have a Federally approved or sanctioned Affirmative Action Program?

  If yes, please upload a photocopy of such approval.

  2. Do you have a State of New Jersey "Certificate of Employee Information Report" approval?

  If yes, please upload a photocopy of such certificate.

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• Copy of New Jersey Business Registration Certificate/Copy of IRS letter granting tax exempt status under Sec. 501(c)3 —

  A Valid BRC or Copy of IRS letter granting tax exempt status under Sec. 501(c)3 is required Prior to Award of Contract. Please upload your company's BRC of Copy of IRS letter granting tax exempt status under Sec. 501(c)3.

  Use the following link to check the status of your company's BRC:

  https://www1.state.nj.us/TYTR_BRC/jsp/BRCLoginJsp.jsp

  NOTE: a BRC/copy of IRS letter granting tax exempt status is not required at the time of submission, only prior to award of the contract.

   

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• Mandatory Equal Employment Opportunity Statement (required) —

  Does the PROPOSER comply with the #Mandatory Equal Employment Opportunity Statement?

• Americans with Disabilities Act Provisions (required) —

  Does the PROPOSER comply with the #Americans with Disabilities Act Provisions?

• REFERENCES —

  Please upload your references for Year Three, Older Americans Act Title III Area Plan Contract 2027.

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• Job Descriptions for all Personnel Budgeted in the Proposal (required) —

  Please upload job descriptions for all personnel budgeted in the proposal.

• Resumes for all Personnel Budgeted in the Proposal (required) —

  Please upload resumes for all personnel budgeted in the proposal.

• Business Continuity Plan, Including a Service Interruption Plan (required) —

  Please upload your business continuity plan, including a service interruption plan.

• Contribution Policy (required) —

  Please upload your Contribution Policy.

• Grievance Policy (required) —

  Please upload your Grievance Policy.

• Organizational Chart (required) —

  Please upload your Organizational Chart.

• Current List of Board of Directors (required) —

  Please upload your Current List of Board of Directors.

• Copy of Charities Registration Renewal (required) —

  The funding contract requires that the Charitable Registration Certificate with the State of New Jersey must be renewed annually, at the end of your fiscal year. The renewal form may be downloaded from the State of New Jersey’s Website – www.state.nj.us – under the search tool: CRI, which will bring you to another site: NJ Charitable Registration Form. Scroll to the bottom to select the registration form that applies to your organization.

• Certificate of Incorporation (New Applicants Only) —

  Please upload your Certificate of Incorporation. This applies to new applicants only.

• Certified Agency Audit (New Applicants Only) —

  Please upload your Certified Agency Audit. This applies to new applicants only.

• CERTIFICATE OF INSURANCE —

  Please upload your Certificate of Insurance for Year Three, Older Americans Act Title III Area Plan Contract 2027.

  Upon contract award, when a Certificate of Insurance is required, it shall be provided to Ocean County listing the County as an additional insured, as follows:

  County of Ocean, 101 Hooper Avenue, P.O. Box 2191, Toms River, NJ 08754-2191

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• PROPOSAL SUBMISSION ACKNOWLEDGMENT (required) —

  The County of Ocean is accepting only electronic proposals for this Competitive Contract. Submitting your proposal manually is cause for rejection. You may only submit one (1) proposal. DO NOT submit a hard copy of your proposal. Please confirm that you understand that the method of submission is electronic ONLY and that submitting a proposal manually is automatic cause for rejection.

• SUBMISSION OF PROPOSAL FORMS (required) —

  Proposers shall complete all documents and acknowledge all terms included with this package. All documents should be from this proposal package as forms change frequently and the most updated forms are provided in this specification. The forms must not be dated or executed prior to the date of advertising. Failure to follow these instructions is cause for rejection.