Youth Sports Education Opportunity Funding

The County of Wayne, NY is soliciting sealed proposals for Youth Sports Education Opportunities Funding (YSEF). Such proposals may be submitted electronically using the County’s eProcurement Portal at https://procurement.opengov.com/portal/co-wayne-ny-us OR by mail in a sealed envelope clearly identified and filed with the Clerk of the Wayne County Board of Supervisors, 26 Church Street, Lyons, New York 14489, on or before 2:00 pm prevailing time on 2:00 pm. Late responses will not be accepted.

Background

For the 2026–2027 funding year, which runs from October 1, 2026, to September 30, 2027, the Wayne County Department of Aging and Youth will start accepting applications from local organizations and municipalities to run YSEF programming. The following tenets serve as the foundation for YSEF awards:

• Sports are powerful instruments for fostering positive youth development and family involvement.
• Young people's lives can be enhanced by sports, resulting in lifelong positive social, emotional, health, and educational outcomes.
• Sports give young people the chance to succeed in leadership positions.
• Young people's athletic experiences and developmental results are enhanced by coaching education.

YSEF funding must be used by awardees to provide a range of sports programming for young people in underprivileged communities. Sports are broadly defined by OCFS as any organized activity involving movement, including physical fitness activities like yoga, hiking, dancing, and any active outdoor pursuits.

Total funding available: $50,000

Project Details

• Reference ID: 032-26
• Department: Youth Bureau
• Department Head: Amy Haskins (Director of Aging and Youth)

Evaluation Criteria

• Budget Narrative (10 pts)
• Target Population (10 pts)
• Organizational Capacity/Experience (10 pts)
• Program Design/Educational Component (10 pts)

Submission Requirements

• COST PROPOSAL —

  The Offeror is required to provide a clear breakdown in this Pricing Table.  The Offeror’s Total Project Cost shall include the cost for everything that is necessary to meet the intent of the County as described in this RFP, including, but not limited to:  materials, products, labor, subcontractors, suppliers, equipment, applicable taxes, fees, overhead, profits, travel, direct and indirect costs, etc.

  The authorized representative proposes to furnish and deliver the services described in the Specifications and its responding Proposal to the County of Wayne, at the prices stated in the Proposal submitted. The individual submitting this Proposal on behalf of the business entity noted above, certifies with their submittal that:

  • They understand and have complied with the requirements of State Finance Law Sections 139-j and 139-k and will continue to do so throughout the Restricted Period.
  • They have read and understood the full Request for Proposal cited above; and
  • They are duly authorized to submit this Proposal on behalf of the business entity noted above.

  Additionally, by submission of this RFP, the person submitting on behalf of the business entity noted above certifies, and in the case of a joint quote each party thereto certifies as to its own organization, under penalty of perjury, that the business entity submitting this quote has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees.  Such policy shall, at a minimum, meet the requirements of Section 201-g of the New York State Labor Law.

• Cost Proposal (required) —

  Please download the below documents, complete, and upload.

• OCFS-5001 (required) —

  Please download the below documents, complete, and upload.

• OCFS-5002 (required) —

  Please download the below documents, complete, and upload.

• OCFS-5003 (required) —

  Please download the below documents, complete, and upload.

• OCFS-5005 (required) —

  Please download the below documents, complete, and upload.

• OCFS-5011 (required) —

  Please download the below documents, complete, and upload.

• How do you want to collect pricing? (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Do you want to include a background with this RFP? (required)
• Contract Term? (required) —

  Please select a contract term

• Insurance (required) —

  What is the the category for insurance requirements 

• Excess/Umbrella Coverage Required (required) —

  Choose the amount of Excess/Umbrella Coverage required 

• Professional Liability (Errors & Omissions) (required) —

  Is Professional Liability Coverage Required?

  If the contractor &/or subcontractor will provide or furnish professional services under this contract, through a delegation of professional design services or otherwise, then the Contractor & subcontractor shall be responsible for purchasing and maintaining applicable professional liability insurance

• Cyber Liability (required) —

  Is Cyber Liability Coverage required?

  It is required when any business has access to county systems, where there is a potential to access or handle county-protected data (PII, financial info, etc.)

• Excess/Umbrella Coverage (required) —

  Choose the amount of Excess/Umbrella Coverage required 

• Contractors' Pollution Liability (required) —

  Is Contractors' Pollution Liability required?

  All contractors, including prime & subcontractors performing any work that could create a pollution condition, poor air quality, hazardous materials exposure, lead, mold, pesticides, tank removal/installation, etc., are required to provide Contractors Pollution Liability coverage. 

• Environmental Contractors Liability (required) —

  Is Environmental Contractors Liability coverage required?

  Environmental Contractors Liability is required if work includes asbestos, lead abatement, mold remediation &/or hazardous materials.  All contractors, including prime & subcontractors, handling environmental exposures are required to provide this coverage. 

• Owner and Contractors Protective (OCP) Liability (required) —

  Is OCP coverage required?

  Include upon recommendation of the County Insurance Provider

• Installation Floater (required) —

  Is an Installation Floater required?

  Include upon recommendation of the County Insurance Provider

• Railroad Protective Liability (required) —

  Is Railroad Protective Liability coverage required?

  Required if any construction or demolition operations are being performed on or within 50 feet of any railroad property, railroad bridge, trestle, track, roadbed, tunnel, underpass, or crossing.

• Pre-Proposal Meeting? (required) —

  Is a pre-proposal meeting required or necessary?

• Please provide the date for vendors to schedule a site visit by: (required) —

  Format: "If interested in a Site Visit please contact the person below no later than Site Visit Request Date."

  Example: 2/11/2026

• Point of Contact Name: (required)
• Point of Contact Title: (required)
• Point of Contact Phone #: (required)
• Point of Contact Email: (required)
• Pre-Proposal Zoom Link: (required)