Youth Violence Prevention Consultancy

The City of Reading (City) is seeking bids/proposals to create coordinated, community-driven solutions that promote safety, structural healing, and long-term violence reduction across our neighborhoods as further detailed throughout this RFP inclusive of all tasks, deliverables and/or products required herein. If the City makes an award in connection with the bid/proposal, Attachment K “Contract” and all terms and conditions of this RFP as well as all documents incorporated therein shall form the entire agreement between the City and the successful Bidder.

The purpose of this Request for Proposals (RFP) is to solicit bids/proposals from qualified independent consultants or consulting firms to manage and coordinate this critical planning phase. The selected partner will lead a comprehensive, data-driven needs assessment and develop a sustainable, resilient collaborative framework to reduce gun and group-related youth violence within our city.

Background

Building on our ongoing community development initiatives, neighborhood programming, and active downtown engagement, the City of Reading has been awarded a Collaborative Community Violence Intervention (CCVI) Track 1 Planning Grant. This initiative is proudly funded by the Pennsylvania Commission on Crime and Delinquency (PCCD).

Project Details

• Reference ID: 2026-RFP-067
• Department: Purchasing
• Department Head: Kimberly Styer (Procurement Manager)

Important Dates

• Questions Due: 2026-06-12T18:00:00.000Z
• Answers Posted By: 2026-06-16T18:00:00.000Z

Evaluation Criteria

• Experience and Capacity (25 pts) —

  Based on your experience and capacity, how will you ensure that you can deliver the full scope of work within this budget and timeframe?

• Project Approach (20 pts) —

  Given the key deliverables of the Reading CCVI Track 1 Planning Grant, what elements of the project would you prioritize initially, and why? How will those early priorities set the foundation for later success?

• Community Engagement Strategy (20 pts) —

  How will you ensure that the perspectives of underrepresented and directly impacted community members are authentically and meaningfully incorporated into both the process and the final Violence Reduction Plan?

• Data/Planning Capacity (15 pts) —

  In collaborative processes, challenges such as competing priorities, disagreements, and stakeholder fatigue often arise. What strategies will you use to resolve conflicts, re-engage stakeholders and sustain momentum over the duration of the planning process? Can you provide an example of how you’ve dealt with these issues on another project?

• Implementation Approach (10 pts) —

  Approach and managing of accountability, roles and delays throughout grant phases.

• Tracking Progress (10 pts) —

  How will you track progress toward the project’s goals and define success? What methods will you use to share progress and outcomes with the City, stakeholders, and the broader community in ways that are clear, accessible, and actionable?

• Pricing/Cost (20 pts)

Submission Requirements

• UPLOAD NON-COLLUSION AFFIDAVIT HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD CERTIFICATION OF NON-SEGREGATED FACILITIES HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD CONTRACTOR'S STATEMENT FOR PUBLIC DISCLOSURE HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD PROVIDER'S CERTIFICATION OF NON-INDEBTEDNESS HERE (required) —

  Please download the below documents, complete, and upload.

• LOAD INDEMNITY AGREEMENT & HOLD HARMLESS HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD STATEMENT ACCEPTING PROVISIONS OF WORKERS’ COMPENSATION ACT HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD STATEMENT OF BIDDER'S QUALIFICATIONS HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD EQUAL EMPLOYMENT OPPORTUNITY AND SECTION 3 QUESTIONNAIRE HERE (required) —

  Please download the below documents, complete, and upload.

• All other documents not otherwise specified. (Ie. Certificate of Insurance and additional information on company)
• Is this project expected to be at or over $100,000/ (required)
• Project Description (required) —

  Enter a brief project description

• PRE BID MEETING (required)
• Pricing (required) —

  PLEASE SELECT ONE 

  AN ELECTRONIC PRICING TABLE IS RECOMMENDED, ESPECIALLY IF THERE ARE MULTIPLE LINE ITEMS

  IF YOU MUST HAVE A HANDWRITTEN PROPOSAL FORM SELECT BID FORM

   

• Purchasing Coordinator (required) —

  Add name of Purchasing Coordinator

• Back up contact (required) —

  Name of who to contact in the absence of the purchasing coordinator

• Is this a CDBG funded project? (required)
• Is this a construction project? (required)
• Is this a New Construction Project? (required)