AIR HANDLER MOTOR REPLACEMENT

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.a. Project Title: Air Handler Motor Replacement
1.b. Description: VA Greater Los Angeles Healthcare System is seeking a contractor to replace a total of 23 (each) motors for Air Handlers, 16 variable frequency drives and 16 E-Clipse Bypass at Los Angeles Downtown Medical Center that supplies the building HVAC (Air Conditioning and Heating).
1.c. Project Location: VA Greater Los Angeles Healthcare System
1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26225Q0909.
1.e. Set Aside: This solicitation is issued as an SDVOSB set aside.
1.f. Applicable NAICS code: 238220, Plumbing, Heating and Air-Conditioning Contractors.
1.g. Small Business Size Standard: $19 million
1.h. Type of Contract: Firm Fixed Price
1.i. Period of Performance: 30 days 
1.j. Wage Determination applicable to this project:  SCA WD 2015-5613 revision 28
1.k. Request for Information (RFI) should be submitted via email no later than 2pm PST Wednesday, May 21st, 2025, to ositadima.ndubizu@va.gov
1.l. Company info and quote should be on the attached Enclosure 1 form.  All other forms of offers will not be accepted.  Your enclosure form and capabilities statement/experience should be sent in one email with 2 separate email attachments, or it will not be accepted
1.m. Offers will be evaluated utilizing price-only with-special-standards-of-responsibility.  Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.  See enclosure 1 form for the list of special standards required for all offerors

2. Statement of Work

2.1.  Objective.  VA Greater Los Angeles Healthcare System is seeking a contractor to replace a total of 23 motors for Air Handlers, 16 variable frequency drives and 16 E-Clipse Bypass at Los Angeles Downtown Medical Center that supplies the building HVAC (Air Conditioning and Heating).

2.2.  Background.  -    The current Air Handler Motors at LA ACC Medical Center are approximately thirty-five years old and no longer compatible with the new ABB Variable Frequency Drives that are now causing bearing
failures and will eventually spread to all motors. With extreme weather and summer upon us, this will force areas of LA ACC Medical Center to shut down, interrupting patient care services for Veterans Affairs (VA) Patients
and staff at the VA LAACC Medical Center.
.

2.3.  Scope.  All work shall be performed on the LA ACC Medical Center at 351 East Temple Street, Los Angeles, CA 90012: 
•    Contractor shall provide all labor and material required to replace twenty-three existing Air Handler Motors with new “Baldor Super E Inverted” Motors with Bearing Protection Rings that will integrate with the existing ABB Variable Frequency Drives and sixteen new variable frequency drives.

•    Contractor will integrate the new Motors to the Variable Frequency Drives that work with the HVAC Johnson Control Building Automation System (Metasys) to ensure compatibility with the existing speed drives and the Metasys System, all electrical and control wiring shall be tied to the same points that match the existing ABB Variable Frequency Drive Motors. 

•    Contractor to tie the Variable Frequency Drives to the Building Johnson Controls System, as they must be compatible with the existing Metasys system, all electrical and control wiring shall be tied to the same ABB variable frequency drives. All points shall match the existing ABB VFDs. 

•    The Variable Frequency Drives shall be the ABB Model Number ACH 580 to match the rest of the variable frequency drives at the VA LA ACC Medical Center and properly integrate with the existing HVAC system. No substitutes allowed to keep programming, consistency, operation, ease of maintenance and integrity for all VFDs the same. 

•    Contractor shall coordinate all work closely with the VA HVAC Shop and Victor Chevez the VA LA ACC Supervisor. Ensure that the work does not affect hospital operations. Properly disposal of parts and equipment according to State and Federal guidelines. Keep the air handlers on while work is being accomplished. 

•    Contractor shall field investigate, and job walk the building site for location of VFDs and familiarize with all work that needs to be performed.

•    Contractor shall provide proper startup of all VFDs, test them and ensure they are communicating properly with the Building HVAC Johnson Controls system. VA HVAC Shop representative shall witness the testing of all VFDs with the contractor.        

Below is the list of all motors and VFDs that need to be replaced:

HP     QUANTITY OF MOTORS     QUANTITY OF VFDs     Enclosure 
20 HP           11                                             9                        NEMA 1 
7.5 HP           3                                              3                        NEMA 1 
5.0 HP            8                                             3                        NEMA 1
3.0 HP            1                                             1                        NEMA 1

ABB MODEL ACH580
• The Variable Frequency Drives shall be the ABB Model Number ACH 580 to match the rest of the existing variable frequency drives and properly integrate with the existing HVAC system. No substitutes allowed to keep programming, consistency, operation, ease of maintenance and integrity for all VFDs at LA ACC the same. 

Contact person for ABB Drives is:
Chris Liescheidt
AIR TREATMENT CORPORATION
640 N. Puente Street, Brea, CA 92821
C: 916.225.2396 | O: 909.869.7975 ext.506
cliescheidt@airtreatment.com

E-Clipse Bypass must include:
•    Current Transducers to Protect the Motor from Single Phase Power Conditions in Bypass
•    Additional Digital Inputs and Additional Relay Outputs if required
•    115 VAC Contactors – Eliminates Chatter
•    Pass Through I/O – Communication Network Can Control Inputs and Outputs even if Drive Fails
•    Serial Communication protocols Included: Johnson (N2), Modbus RTU and BACnet (MS/TP)
•    Built-in RFI/EMI Filter
•    Integral DC Line Reactor up to 5% Impedance
•    Start-Up and Two (2) Year Parts and Labor Warranty
                        

2.4. Performance Monitoring.  The Contracting Officer Representative (COR) will monitor contractor performance and certify the work was done in accordance with the SOW. 

2.5. Period of Performance.  The period of performance will be 30 days. 

 Work Hours

Work hours will be Monday through Saturday from 4:00 PM– 12:30 AM  Pacific time. 

All time shall be approved in advance by the Contracting Officer’s Representative (COR). Allow 5-days for approval of any alternate working hours needed.

a.  National Holidays:
New Year’s Day    January 01
Martin Luther King’s Birthday    Third Monday in January
President’s Day    Third Monday in February
Memorial Day    Last Monday in May
Independence Day    July 04
Labor Day    First Monday in September
Columbus Day    Second Monday in October
Veterans Day    November 11
Thanksgiving Day    Fourth Thursday in November
Christmas Day    December 25

b.  If the holiday falls on a Sunday, the following Monday will be observed as a national holiday.  When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

Overtime & Holiday Pay: Overtime pay is at the rate of one and one-half times the employee's regular rate of pay for all hours worked in excess of eight up to and including 12 hours in any workday, and for the first eight hours of work on the seventh consecutive day of work in a workweek. Overtime pay also includes Federal Holidays.

2.6.  Contractor Personnel Background Requirements.
  
a.  The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions.  In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive.

b.  Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy.  If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract.

c.  Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance.  Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

d.  The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government.  The level of sensitivity shall be determined by the Government on the basic of the type of access required.  The level of sensitivity will determine the depth of the investigation and the cost thereof.  Currently, the current estimated costs for such investigations are as follows:

Level of Sensitivity    Background investigation level    Approximate Cost
Low Risk    National Agency Check with Written Inquiries    $    231.00
Moderate Risk    Minimum Background Investigation    $    825.00
High Risk    Background Investigation    $ 3,465.00

e.  The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel.  The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation.  Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials.  

2.7.  Contractor Employees

a.  The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.  Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).  

b.  Badge.  Contractor shall obtain a “Contractor I.D Badge” from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.  

c.  PARKING:  It is the responsibility of the contract personnel to park in the appropriate designated parking areas.  Parking information is available from VA Police & Security Service Office.  The Contractor assumes full responsibility for any parking violations.

d.  Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices, and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas. 

2.8.  Insurance Coverage 

a.  The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. 

b.  The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

c.  Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

d.  The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer.  New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase “will endeavor” is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, dated 10/10/2019. The following provisions and clauses apply to this solicitation and can be found in enclosure 2.
3.a. FAR 52.212-1, Instructions to Offerors – Commercial Items
3.b. FAR 52.212-2, Evaluation -- Commercial Items
3.c. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items
3.d. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items
3.e. Supplemental Insurance Requirements
3.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
3.g. VAAR 852.219-74, Limitations on Subcontracting—Monitoring and Compliance
3.h. FAR 52.233-2, Service of Protest
3.i. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution
3.j. VAAR 852.233-71, Alternative Protest Procedure

4. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PST Friday, May 30th, 2025, to ositadima.ndubizu@va.gov. Ensure the following are completed and/or included in the quote packet:

4.3.a. Vendor Information with UEI number (Company info and quote should be on the Enclosure 1 form)
4.3.b. Acknowledgement of amendments
4.3.c. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
4.3.d. Schedule of services
4.3.e. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items