FABRICATION OF INSULATION VACUUM ROUGHING PUMPS

REQUEST FOR PROPOSAL (RFP)

#374480-RK

Fabrication of Insulation Vacuum Roughing pumps

The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Forward Discovery Group, LLC (FFDG) in support of this specific requirement.

1. INVITATION TO SUBMIT PROPOSAL

You are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by the provisions contained herein, and the terms and conditions of the proposed firm-fixed price subcontract entered into as a result of this solicitation.  

1. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL BUSINESS SUBCONTRACTING PLAN

This acquisition is unrestrictive and contains no set-aside provisions.  The North American Industry Classification System (NAICS) code for this solicitation is 333912 - Air and Gas Compressor Manufacturing. The small business size standard for this NAICS code is 750 employees.

A small business subcontracting plan will be required should the awardee not meet the definition of a small business as described in the paragraph above, and the subcontract exceed $750,000.00.  The Subcontracting Plan shall follow the Federal Acquisition Clause, 52.219-9, Small Business Subcontracting Plan (See Exhibit D ). 

1. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS / QUESTION PERIOD

The prospective offeror should examine and review the solicitation with care.  Any prospective offeror who has questions or desires an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing by close of business (4:00 P.M. CST), October 10, 2025 and submitted to the Procurement Specialist at the email address identified on the Request for Proposal Form and below.  Oral explanations or instructions given before the award of a subcontract will not be binding.  Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation if that information is necessary for submitting proposals or if the lack of the information would be prejudicial to other prospective offerors.

Any and all changes to these specifications are valid only if they are included by a written addendum and shall become a part of the subcontract.

All questions concerning this RFP should be submitted in email form and directed to the Procurement Specialist identified below. 

Procurement Specialist:                Richard Konan            

Phone:                                         (630) 840 2835

Email:                                         rkonan@fnal.gov

Fermi Forward Discovery Group, LLC

Procurement Department

Kirk Road & Wilson Street

Batavia, IL 60510-0500

1. CONTACT WITH FFDG PERSONNEL/BLACKOUT PERIOD

All offerors are prohibited from making any contact (including sales calls) with officials or employees of FFDG (collectively “FFDG personnel”) with regard to the request for proposals, other than in the manner and to the persons designated herein, until after an award has been made. The Chief Procurement Officer or their designee reserves the right to disqualify any offeror found to have contacted FFDG personnel in any manner regarding the proposal request.

1. AMENDMENT OF SOLICITATION

FFDG may, by addenda/amendment, modify any provision or part of this RFP at any time before the award of any resultant subcontract. All terms and conditions that are not modified remain unchanged.

An offeror shall acknowledge receipt of any addenda/amendments to this RFP. Failure to acknowledge may result in the disqualification of an offeror’s proposal with no further consideration for an award. The acknowledgment shall be provided in one of the following ways:

• Immediately upon receipt of the amendment via an email sent to the FFDG Procurement Specialist.
• Return of the Amendment with a signature on the acknowledgment signature line; or
• In the offeror’s proposal.

1. PROPOSAL DUE DATE

The offeror’s proposal shall be emailed to the Procurement Specialist no later than the close of business (4:00 P.M. CST), October 17, 2025. Partial or incomplete proposals [including required documents (e.g. project timeline, examples of prior work, references, submission of the Request for Proposal Form)] may be considered non-responsive and will not be considered for an award.