FCI MENDOTA FY 26 2ND QTR MILK

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution (FCI) Mendota

33500 W California Ave

Mendota, CA 93640

November 19, 2025

(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is 15B62026Q00000003. This solicitation is issued as a Request for Quote (RFQ) for the quarterly food requirement. Please read it in its entirety.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The NAICS for this requirement is 311999 with a size standard of 700 employees.

(ii) A list of line-item number(s) and items, quantities, and units of measure: See Attachment A- BRQ 15B62026Q00000003

(iii) Description of requirements for the items to be acquired: See Attachment A- BRQ 15B62026Q00000003

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point:

TERMS OF DELIVERY ARE F.O.B. DESTINATION BEGINNING January 6th, AND ENDING March 31, 2026, BETWEEN THE HOURS OF 7:00AM PACIFIC STANDARD TIME(PST) – 2:00PM PST. DELIVERY OF ALL AWARDED ITEMS WILL OCCUR AT THE FOOD SERVICE WAREHOUSE. NO DELIVERY ON WEEKENDS OR HOLIDAYS. ANY QUESTIONS REGARDING DELIVERY, CONTACT THE FOOD SERVICE ADMINISTRATOR AT (559)274-4000 x4280

FCI Mendota, 33500 W. California Ave, Mendota, CA 93640

All on-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F. All frozen foods must be delivered at 0 degrees F or below. Any products that indicate prior thawing will be refused. Vendors who fail to meet delivery schedules or specification may be removed indefinitely from future solicitations for bids.

(v) Provision(s):

52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION DATE)

52.212-2, Evaluation—Commercial Products and Commercial Services (DEVIATION DATE)

52.212-4, Terms and Conditions—Commercial Products and Commercial Services (DEVIATION DATE)

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

52.204-7, System for Award Management-Registration (DEVIATION DATE)

52.222-56, Certification Regarding Trafficking in Persons Compliance Plan (DEVIATION DATE)

52.223-4, Recovered Material Certification (MAY 2008)

52.240-90, Security Prohibitions and Exclusions Representations and Certifications (DEVIATION DATE)

Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable; and

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor.

(3) Technical – In the form of Product Offered (Identify the Product Brand or Manufacturer).

(vi) Clause(s):

52.203-17, Contractor Employee Whistleblower Rights (NOV 2023)

52.204-13, System for Award Management— Maintenance (DEVIATION DATE)

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, or Voluntarily Excluded (DEVIATION DATE)

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION DATE)

52.219-6, Notice of Total Small Business Set-Aside (DEVIATION DATE)

52.222-3, Convict Labor (DEVIATION DATE)

52.222-19, Child Labor-Cooperation with Authorities and Remedies (DEVIATION DATE)

52.222-36, Equal Opportunities for Workers with Disabilities (DEVIATION DATE)

52.222-50, Combating Trafficking in Persons (DEVIATION DATE)

52.224-3, Privacy Training (JAN 2017)

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513).

52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

52.232-36, Payment by Third Party (DEVIATION DATE)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903)

52.233-3, Protest After Award (DEVIATION DATE)

52.233-4, Applicable Law for Breach of Contract Claim (DEVIATION DATE)

52.240-91, Security Prohibitions and Exclusions (DEVIATION DATE)

(vii) The date, time, and place for receipt of offer and point of contact.

The completed solicitation package must be returned no later than 2:00 p.m. Pacific Standard Time on November 26, 2025. The anticipated award date is on or about November 28, 2025.

(xvi) Vendors shall submit quotes in .pdf format to Scott Tootle, Contract Specialist, by email to MEN- ProcurementProp-S@bop.gov ONLY. No fax, hand delivered, or mail-in quotes will be accepted. Quotes MUST be good for 30 calendar days after close.

(viii) Additional information

Any and all information will be posted to the General Services Administration, SAM.Gov website:  www.sam.gov.  All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor.  Subsistence is a vital part of the orderly running of the operation of a Federal Prison.  In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FCI Mendota) to respond. Questions must be submitted by email only, MEN-ProcurementProp-S@bop.gov . No phone calls please.***