HVAC PREVENTIVE MAINTENANCE SERVICES FOR NATIONAL WEATHER SERVICE OFFICES IN HONOLULU, LIHUE AND KAHULUI.

COMBINED SYNOPSIS/SOLICITATION

HVAC Preventative Maintenance for the National Weather Service offices in Honolulu, Lihue, and Kahului

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 1333MH26Q0002 is issued as a request for quotation (RFQ), for HVAC Preventive Maintenance Services.

This acquisition is set-aside for small business concerns.  The associated NAICS code is 811310.  The small business size standard is $12.5 million.  

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

CLIN 0001 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for HVAC Preventative Maintenance for the National Weather Service Offices in Honolulu, Lihue, and Kahului, in accordance with the Statement of Work. Period of Performance 9/22/2026 through 9/21/2027.

CLIN 1001 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for HVAC Preventative Maintenance for the National Weather Service Offices in Honolulu, Lihue, and Kahului, in accordance with the Statement of Work. Period of Performance 9/22/2027 through 9/21/2028.

CLIN 2001 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for HVAC Preventative Maintenance for the National Weather Service Offices in Honolulu, Lihue, and Kahului, in accordance with the Statement of Work. Period of Performance 9/22/2028 through 9/21/2029.

CLIN 3001 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for HVAC Preventative Maintenance for the National Weather Service Offices in Honolulu, Lihue, and Kahului, in accordance with the Statement of Work. Period of Performance 9/22/2029 through 9/21/2030.

CLIN 4001 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for HVAC Preventative Maintenance for the National Weather Service Offices in Honolulu, Lihue, and Kahului, in accordance with the Statement of Work. Period of Performance 9/22/2030 through 9/21/2031.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-5691, Revision No.27, dated 3/30/2026, which can be found on:  https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS VIA IPP. PROVIDE MONTHLY AND ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

PERIOD OF PERFORMANCE

Base Period:            09/22/2026 - 09/21/2027

Option Period 1:      09/22/2027 - 09/21/2028

Option Period 2:      09/22/2028 - 09/21/2029

Option Period 3:      09/22/2029 - 09/21/2030

Option Period 4:     09/22/2030 - 09/21/2031

The start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.

Place of Performance is:

Location #1: Weather Forecast Office (WFO) Honolulu

                    2525 Correa Road Suite #250

                    Honolulu, Hawaii 96822-2219

Location #2: Data Collection Office (DCO) Lihue

                     3260 Kailani Street

                     Lihue, Hawaii 96766-9722

Location #3: Kahului Office

                    1 Kahului Airport Road

                     Kahului, Maui 96732

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment.

RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of provision)

A site visit is highly recommended but not required. Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact the POCs listed below to set up a time to visit the site. All questions during the site visit should be submitted electronically to valerie.cioffi@noaa.gov.

Location #1 - Onsite POC Honolulu

Tracy Young

(808) 973-5628

tracy.young@noaa.gov

Location #2 - Onsite POC Lihue

Gregory Hall

(808) 977-3163

gregory.hall@noaa.gov

Location #3 - Offsite POC Lihue

Leigh Anne Eaton

1845 Wasp Boulevard Building 176

Honolulu, Hawaii 96818

(808) 725-6012

leigh.eaton@noaa.gov

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment.

(vii) Quotes are required to be received in the contracting office no later than 2:30 pm HST on 6/08/2026.  All quotes must be submitted electronically via email to valerie.cioffi@noaa.gov.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.  IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.

(viii) Any other additional information required by 5.101(c).

Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.