Closed Solicitation · DEPT OF DEFENSE
AI Summary
The Department of Defense is seeking proposals for the maintenance and repair of manufacturing equipment and systems used in both explosive and non-explosive environments. This opportunity is a Request for Quote (RFQ) under NAICS code 811310, and it falls under FAR Part 13 Simplified Acquisition Procedures.
Crane Army Ammunition Activity
Maintenance and Repair of Manufacturing Equipment and Systems
Used in Explosive and Non-Explosive Operational Environments
W519TC-25-Q-MESE
Combined Synopsis / Solicitation
DESCRIPTION
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested and a formal solicitation will NOT be issued.
This is a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Items; the Solicitation Number is W519TC25QMESE for the Maintenance and Repair of Manufacturing Equipment and Systems Used in Explosive and Non-Explosive Operational Environments.
The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03. As a result of the updated Federal Acquisition Circular, a new clause, 52.204-27 Prohibition on a Byte Dance Covered Application (JUN 2023), has been incorporated into this solicitation and falls under 52.212-5.
The NAICS code for this procurement is 811310 Commercial and Industrial Machinery and Equipment (Except Automotive and Electronic) Repair and Maintenance. The small business size standard for this NAICS is $12,500,000.00. The Product Service Code is J035 Industrial Products Install/Maintenance/Repair.
Offerors must be registered within the System for Award Management (SAM) databased at time of response to this solicitation. The website for SAM is https://www.sam.gov/.
ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL
DESCRIPTION OF REQUIREMENT
CLIN Description Period of Performance Date
0001 Equipment Quarterly Maintenance Date of Award – 365 days ADA
0002 Equipment Semi – Annual Maintenance Date of Award – 365 days ADA
0003 Equipment Annual Maintenance Date of Award – 365 days ADA
0004 Emergency Repairs Date of Award – 365 days ADA
1001 Equipment Quarterly Maintenance 366 days ADA – 731 days ADA
1002 Equipment Semi – Annual Maintenance 366 days ADA – 731 days ADA
1003 Equipment Annual Maintenance 366 days ADA – 731 days ADA
1004 Emergency Repairs 366 days ADA – 731 days ADA
2001 Equipment Quarterly Maintenance 732 days ADA – 1,096 days ADA
2002 Equipment Semi – Annual Maintenance 732 days ADA – 1,096 days ADA
2003 Equipment Annual Maintenance 732 days ADA – 1,096 days ADA
2004 Emergency Repairs 732 days ADA – 1,096 days ADA
3001 Equipment Quarterly Maintenance 1,097 days ADA – 1,461 days ADA
3002 Equipment Semi – Annual Maintenance 1,097 days ADA – 1,461 days ADA
3003 Equipment Annual Maintenance 1,097 days ADA – 1,461 days ADA
3004 Emergency Repairs 1,097 days ADA – 1,461 days ADA
4001 Equipment Quarterly Maintenance 1,462 days ADA – 1,826 days ADA
4002 Equipment Semi – Annual Maintenance 1,462 days ADA – 1,826 days ADA
4003 Equipment Annual Maintenance 1,462 days ADA – 1,826 days ADA
4004 Emergency Repairs 1,462 days ADA – 1,826 days ADA
**See Attachment 0001 – Maintenance Services PWS 2025 V2; 16September2025, Attachment 0002 – Price Matrix; 18September2025, and Attachment 0005 ME Broad Equipment List FY26 Revised for more information.
TYPE OF ACQUISITION AND CONTRACT
Award will be made using best value, resulting in a single award Firm Fixed Price Contract with a Time and Materials (T&M) CLIN for Emergency Repairs.
PLACE OF PERFORMANCE
Performance will be FOB Destination at the following:
Crane Army Ammunition Activity
300 Highway 361
Crane, IN 47522-5001
PROPOSAL SUBMISSION REQUIREMENTS
Offerors shall submit the following in response to this solicitation:
2. Completed Provision at Attachment 0003 – FAR 52.204-24, paragraph (d)(1) and (d)(2).
3. Completed Provision at Attachment 0004 – FAR 52.212-3 Alt 1, paragraph (b) only.
4. Completed Responses to the Questions provided in the RFQ Questionnaire in Attachment 0008
Additional Submission instructions:
PART ONE: EVALUATION FACTOR 1 – TECHNICAL
Quoters shall submit responses to the Responses to the RFQ Questionnaire provided at Attachment 0008 that correspond to this solicitation.
Quoters shall provide specific/ specialized knowledge/ skills related to:
Hydraulics
Pneumatics
Electronics Automation
PLC
Mechanical Aptitude
Do not include specific (individuals’) names of Government and/or Contractor personnel.
Do not include price/rates.
PART TWO: EVALUATION FACTOR 2 – PRICE
Quoters shall adhere to the Instructions on the Government provided Price Matrix
(Attachment 0002) and fully complete ALL required fields.
PART THREE: SITE VISIT
It is REQUIRED that any interested offerors attend the initial open site visit. Any bidders that do not attend this open site visit, will not be eligible to receive a rating higher than “Good” on the Technical evaluation for this requirement. The site visit is scheduled for 04 December 2025 at Crane Army Ammunition in Crane, IN.
Please provide a response via email if you will be attending the open site visit no later than 01 December 2025 at 1:00pm CST. There will be no extensions to this date. A statement of interest in the visit after 01 December 2025 1:00pm CST will not be accepted. Any interested bidders shall email a statement of interest to the Contracting Officer, Bryce Willett; Email bryce.t.willett.civ@army.mil and Contract Specialist, Dustin Sexton; Email dustin.p.sexton.civ@army.mil.
Further instructions on the time and location will be provided via email to those interested offerors.
The proposed site visit cannot be completed while any explosive operations are currently taking place at the facility.
As part of the proposal, the contractor shall provide a Property Management Plan (PMP) to the Government for review via email. The Government does not have a preferred requirement for this submission's format, but proposals without a PMP will be rejected without further consideration. The contractor who is selected for award will be required to complete a Contractor Acquired Property (CAP) document provided by the Government. I draft version of this document has been added to the solicitation for review only at Attachment 0009. The PMP shall include the Contractors process for utilizing this CAP document to include submission frequency and plan for tracking CAP.
BASIS FOR AWARD
The Government will award one (1) Award to the offeror whose quote provides the best value to the Government using a tradeoff process.
2. “Tradeoff”: The Government may accept other than the lowest priced Quotation, when the decision is consistent with the evaluation criteria and the Government reasonably determines that the perceived benefits of a higher priced Quotation warrant the increase in price.
The Government has established Technical and Price as the evaluation factors. The order of importance is as follows:
2. Factor 2: The Total Price is not expected to be the controlling criteria for this selection. However, Total Price evaluation is still important in this acquisition and Price must be able to be determined fair and reasonable. The importance of Factor 2 - Total Price will increase as the difference between Factor 1 - Technical decreases.
3. In accordance with Far 52.212-1(g), quotations are intended to be evaluated and the award made, without discussions, unless discussions are determined necessary.
4. Total Price is calculated as the sum of all CLINs added together.
EVALUATION CRITERIA
The Government will evaluate Quotations as follows:
FACTOR 1: TECHNICAL:
The Government will evaluate Factor 1, Technical, using the following criteria:
Demonstration of a clear understanding of the requirements and deliverables, and on the Offeror’s expressed ability to successfully perform. The offerors will be evaluated based on responses to three criteria: Technical Expertise/ Experience, Project Team, and Technical Approach.
If the Quotation sufficiently addresses the RFQ Questionnaire and demonstrates a clear understanding and ability to perform the requirement, then the Government will accept without further explanation that the contractor can perform all PWS requirements. The Quoter may discuss non-critical requirements. However, if the Quoter provides statements which cause the Government to question the Quoter’s ability to perform those non-critical requirements, such statements will be evaluated accordingly.
Technical will be rated using the following standards in Table 1:
Technical Ratings
Outstanding: This rating is only available to those that have attended the site visit in addition to the following: Quotation meets requirements and indicates a thorough level of expertise and an understanding of the requirements. Quotation indicates an exceptional approach and understanding of the requirements and contains multiple strengths. Established team has an extensive background in explosive contaminated facility remediation to include utilizing remote operated waterjet segmentation. Quotation includes detailed previous project experience in the major contract requirements. Proposal includes a well thought-out proposed technical approach to each of the project’s phases.
Acceptable: Quotation meets requirements and indicates an adequate level of expertise and an understanding of the requirements. Established team has an extensive background in hazardous facility remediation and the major contract requirements including explosives familiarity, although little to no experience in remote operated explosive contaminated facility remediation specifically. Proposed technical approach is adequately addressed, but not specific. Strengths and Weaknesses are offsetting or will have little or no impact on task order performance. Risk of unsuccessful performance is moderate.
Unacceptable: Quotation does not meet requirements and contains one or more deficiencies. Team did not complete mandatory Site Visit per RFQ requirements. Appropriate team has not been established, or established team does not have sufficient experience to complete the project tasks without significant government oversight. Risk of unsuccessful performance is high. If this criterion is rated as Unacceptable, additional factors will not be evaluated and the Quotation is not eligible for award.
Definitions
Strength
Strength is defined as a particular aspect of the Quoter’s submission that has merit or exceeds specified performance capability requirements in a way that will be advantageous to the Government during task order performance.
Deficiency
Deficiency is defined as any material failure of a Quotation to meet a Government requirement or a combination of weaknesses in a Quotation that increases the risk of unsuccessful task order performance to an unacceptable level.
FACTOR 2: PRICE
The Government will evaluate Factor 2 – Price, for the following:
Compliance: Quotations will be evaluated for compliance based upon the submission requirements contained in the solicitation.
Price Reasonableness: The Quoter’s Price Quotation will be evaluated to determine reasonableness. In accordance with FAR 31.201-3, a price is reasonable if, in its nature and amount, does not exceed that which would be incurred by a prudent person in conduct of competitive business.
Total Price is calculated as the sum of all CLINs added together.
LISTING OF ATTACHMENTS
Attachment 0001 – Maintenance Services PWS 2025 V2 (16SEP2025)
Attachment 0002 – Price Matrix (18SEP2025)
Attachment 0003 - FAR 52.204-24 Provision
Attachment 0004 – FAR 52.212-3 Alt 1 provision
Attachment 0005 – ME Broad Equipment List FY26 Revised
Attachment 0006 – Wage Determination
Attachment 0007 – Solicitation Provisions and Clauses
Attachment 0008 – RFQ Questionnaire
Attachment 0009 - Contractor Acquired Property (CAP) Report
DEADLINE FOR SUBMISSION
Offers are due on 30 December 2025 no later than 1:00 PM Central Time. Offers shall be submitted in the following way:
Electronically via email to the Contract Specialist, Dustin Sexton, dustin.p.sexton.civ@army.mil and Contracting Officer, Bryce Willett, Bryce.t.willett.civ@army.mil. Offerors shall include “W519TC25QMESE Response – [Insert Offeror’s Name]” within the Subject line.
QUESTIONS
Questions shall be submitted in the same manner as Offers, electronically via email to the Contract Specialist and Contracting Officer listed above.
**Note: Interested offerors must submit any questions concerning this solicitation at the no later than 16 December 2025, to enable the Buyer to respond. Questions not received prior to 16 December 2025 will not be considered. If needed, a final amendment will be submitted by 22 December 2025.
End of Addendum 52.212-1
MAINTENANCE AND REPAIR OF MANUFACTURING EQUIPMENT AND SYSTEMS USED IN EXPLOSIVE AND NON-EXPLOSIVE OPERATIONAL ENVIRONMENTS is a federal acquisition solicitation issued by DEPT OF DEFENSE. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.
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