MAINTENANCE SERVICES FOR NIST SMALL CHAMBER EMISSION TESTING SYSTEM

Introduction
This is a notice of intent, not a request for a quotation.  A solicitation document will not be issued, and quotations will not be requested.  

Purpose
The National Institute of Standards and Technology (NIST) intends to negotiate a firm-fixed priced purchase order on a sole source basis with Arcadis U.S., Inc., located at 1210 Premier Dr STE 200, Chattanooga, Tennessee 37421. The purchase order will specifically procure maintenance and repair support services for NIST Small Chamber Emission Testing System for a one-year base period with options for four additional service years.

Authority
This acquisition is being conducted under the authority of FAR Subpart 13.106(b)(1) allowing the Contracting Officer (CO) to solicit from one source. The North American Industry Classification System (NAICS) code for this acquisition is 811210 – Electronic and Precision Equipment Repair and Maintenance with a small business size standard of $34.0 million.

Description
The NIST Indoor Air Quality and Ventilation Group within the Building Energy and Environment Division requires support services for its custom small chamber emission testing system and mobile sampling cart system. This shall include software maintenance and enhancements as well as general maintenance and repair support. The Contractor is not responsible for providing parts for repair support but shall be responsible for identifying hardware issues and the parts required to resolve those issues, as well as for performing the actual repairs.

Sole Source Determination
The sole source determination is based on the following:

The Indoor Air Quality and Ventilation Group seeks maintenance and repair support services for a small chamber emission testing system and a mobile sampling cart. Both the emission testing system and mobile sampling cart were custom built for NIST by Arcadis U.S., Inc. using commercially available products. The emission testing system is controlled by a proprietary software program developed by Arcadis U.S., Inc. and the mobile sampling cart must be calibrated to work with the emission testing system. Maintenance and repair services is necessary so to ensure the emission testing system’s optimal performance and continuous operation, routine maintenance checks and repairs to all system components are required.

As Arcadis U.S., Inc. designed and built both systems, and the software for the emission testing system is proprietary to Arcadis U.S., Inc., only this contractor is capable of providing the required maintenance services. Use of any other contractor would jeopardize systems functionality and on-going research activities.

Information for Interested Parties
Interested parties that believe they could satisfy the requirements listed above for NIST may clearly and unambiguously identify their capability to do so in writing by or before the response date for this notice. This notice of intent is not a solicitation.

Any questions regarding this notice must be submitted in writing via email to Collin Randall, Contract Specialist, at Collin.Randall@nist.gov. All responses to this notice of intent must be submitted via email to Collin.Randall@nist.gov so that they are received no later than August 8, 2025, at 10:00 AM, Eastern Time.

Each response should include the following Business Information:

1. Contractor Name, Address,
2. Point of Contact Name, Phone Number, and Email address
3. Contractor SAM Universal Entity Identifier (UEI)
4. Contractor Business Classification (i.e., small business, 8(a), woman owned, hubZone, veteran owned, etc.) as validated in System for Award Management (SAM). All offerors must have an active registration in www.SAM.gov.
5. Capability Statement