Active Solicitation · DEPARTMENT OF VETERANS AFFAIRS
AI Summary
The Department of Veterans Affairs is issuing a combined presolicitation notice for the FY26 procurement program of nebulizers, compressors, and accessories. This opportunity includes a Request for Information and aims to conduct market research. Industry Days will be held in July 2026 to discuss procurement details. Interested parties should prepare for potential participation in this procurement process.
Combined Presolicitation Notice - Inclusive of the following:
PROGRAM DESCRIPTION
The Department of Veteran Affairs (VA), National Acquisition Office (NAC), Commodities, Services, and Acquisition Services (CSAS) in conjunction with the Veteran Health Administration (VHA), Prosthetic Sensory Aid Services (PSAS), is issuing a combined Presolicitation Notice inclusive of a Notice of Proposed Contract Action, Request for Information (RFI), Sources Sought Notice (SS), and Invitation To Industry Days for the VA’s Nebulizers - Compressors and Accessories FY26 Procurement Program. The sole purpose of this combined announcement is to make industry aware that the VA will be conducting an Industry Days the last week of July 2026 for the Nebulizers - Compressors and Accessories FY26 Procurement Program. The reason for conducting an Industry Days is strictly for market research purposes and does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP).
DISCLAIMER
This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers, bids, quotes, or proposals and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI and attending the Industry Days at the VA’s Denver Logistics Services (DLS) facility located in Golden, Colorado. A central tenet of acquisition reform is to significantly improve the quality of market research by conducting a market and industry survey. One of the main benefits of solid market research is to materially improve the Government’s understanding of the current state of the marketplace, including commercial/government best practices, industry capabilities, innovative delivery approaches, commercial market service levels, and performance strategies and measures.
PROGRAM BACKGROUND
The VA’s VHA manages the United States’ largest integrated healthcare system. The VHA Veterans’ healthcare is separated geographically into 21 Veterans Integrated Services Networks (VISNs) with approximately 168 VA Medical Centers (VAMCs), 1,053 outpatient sites, and various other Federal facilities to include Community Living Centers (CLCs), Vet Centers and Domiciliary. Together these healthcare facilities, and the more than 53,000 independent licensed health care practitioners who work within them, provide comprehensive healthcare to about 9.3 million enrolled Veterans. The VHA's Prosthetic Clinical Management Program (PCMP) has identified Nebulizers & Accessories for continued reordering and stocking at the VA’s Denver Logistics Services facility in Golden, Colorado. Nebulizers and accessories are prescribed to eligible Veterans with asthma or another respiratory conditions. The nebulizer is used to administer medication directly and quickly to the lungs and turns liquid medicine into a very fine mist that a person can inhale through a face mask or mouthpiece.
SCOPE OF WORK
The successful Offerors to the Nebulizers - Compressors and Accessories FY26 Procurement Program will be willing and capable of providing an uninterruptable delivery of the approved Nebulizers & Accessories as specified in the resultant contract and the resultant Delivery Order awards. The North American Industrial Classification System (NAICS) code for this procurement is 339112 - Surgical and Medical Instrument Manufacturing with a small business size standard of 1,000 employees. The applicable Product Service Code (PSC) is 6515 – Medical and Surgical Instruments, Equipment, and Supplies. This PSC corresponds precisely to items produced under NAICS 339112 (e.g., syringes, catheters, surgical instruments) and is classified as a product PSC and not a service PSC. The Government anticipates competing this requirement under full and open competition or on an unrestricted competition basis, to encourage the maximum participation from industry. The Government intends to issue purchase orders for the delivery of products directly to the DLS placed directly through the VA’s ROES procurement system and issued electronically directly to the performing Contractors. Each ROES purchase order shall indicate the specific items ordered, item quantities, and all necessary delivery and payment procedures.
GENERAL INFORMATION
VA's purpose under the Nebulizers - Compressors and Accessories FY26 Procurement Program is to issue a solicitation, award resulting contract(s), and put in place the procurement vehicles for the acquisition of nebulizers and accessories while securing a continuous and long-term supply chain for delivery of these products in accordance with the delivery schedule. These products are purchased by the VA’s CSAS acquisitions professionals and delivered directly to the VA’s logistics and supply-chain management specialists at the DLS facility and warehouses for stocking, distribution, and assignment to individual VA medical facilities and subsequent issue to eligible Veteran patients. This procurement system provides the performing Contractors with a single point of contact for all activity under the resultant contracts. The proposed contract awards will use the VA’s DLS Remote Order Entry System (ROES) to electronically place orders directly with the performing Contractors. ROES allows for a streamlined ordering process and increases operating efficiency while providing greater transparency among stakeholders. Clinicians will use ROES to identify and order nebulizers and accessories that best meet individual patient needs. Additional orders may be placed by the CSAS Contracting Officer through the award of Delivery Orders and the duly appointed Ordering Officers at the DLS will normally place the vast majority of orders through the issuance of purchase orders directly to the performing Contractors to replenish depleted stock at the DLS. At the time of award, the performing Contractors shall provide the DLS Ordering Officers with a current product order form in a fillable PDF format for the purpose of uploading into ROES.
The objective of this procurement effort is to award multiple single firm fixed price, indefinite delivery - indefinite quantity (IDIQ) contracts at the Contract Line Item Numbers (CLINs) level basis. Offerors to the resultant solicitation will submit priced proposals on a per CLIN basis. Any responsible Offeror may be awarded more than one (1) CLIN.
The Government anticipates the application of a Lowest Price Technically Acceptable (LPTA) source selection procedures under FAR 15.101‑2 for CLINs involving commercial or commercial-off-the-shelf items. This approach is appropriate when requirements are clearly definable, technical risk is minimal, and award to the lowest-priced, technically acceptable Offeror maximizes value. For the other CLINs requiring higher technical performance or carrying greater risk, the Government will utilize a Best-Value Continuum / Trade‑Off source selection procedures governed by FAR 15.101‑1. These allow the Government to weigh cost/price against non‑cost factors and accept higher-priced proposals when the benefits to the Government clearly justify the premium prices. This dual-approach source selection strategy allows the Government to efficiently address the differing risk profiles and requirement types across CLINs, while ensuring compliance with the governing regulations.
The base year period of performance (PoP) is anticipated to be one (1) year (or 12-months in length) with four (4) twelve-month (or 1 year in length) option year periods of performance (PoPs) for a total proposed contract life span of not to exceed 5-years. The option year PoPs will or will not be exercised at the sole discretion of the Government.
The Government anticipates awarding multiple single no‑cost ($0.00) Base IDIQ contracts on a per CLIN award basis that will establish the overarching contractual framework, including the scope of work, terms and conditions, and ordering procedures, and immediately followed by the award of a separate, fully funded Delivery Order contract for the Base Year period of performance. This two‑step award process is required because the Base IDIQ contract serves only as the ordering vehicle and does not obligate Government funds, while each Delivery Order issued under the base IDIQ contract operates as a distinct, fully funded contractual action that defines specific performance requirements. Delivery Orders issued under the base IDIQ contracts will be firm-fixed priced at the unit price level for all CLINs and all PoPs at award.
The Government does not anticipate the need to include any Economic Price Adjustment provisions but is considering the inclusion of an annual Product Technical Refresh provision. The continued procurement of these commercially available nebulizers, compressors, and accessories ensure the continued fulfillment of the VA’s PSAS mission to provide the appropriate, clinically prescribed prosthetic equipment, sensory aids, and other technology and devices, which are inclusive of nebulizers, compressors, and accessories to eligible Veterans in a timely manner.
REQUIREMENTS
The Contract Line Item Numbers (CLINs) Naming Conventions are as follows: The first digit in the “CLIN” column represents the period of performance (PoP) base year = 0, option year one = 1, option year two = 2, option year three = 3, and option year four = 4. The “X” in the first digit on the CLIN column represents the solicitation CLIN designation (e.g., the Pre-Award indicator utilized by the Government to represent all the PoPs of a CLIN). The last three digits in the “CLIN” column is the scheduled item description / designation number. The following salient characteristics apply to all model sizes offered under this agreement:
Contract Line Item Numbers (CLINs)
CLIN X001 - Electric Compressor (with filter and cap):
CLIN X002 - Portable Nebulizer Compressor with Rechargeable Battery (filter and cap):
CLIN X003 - Non-Disposable (Handheld) Nebulizer Sets:
CLIN X004 - Disposable Filters:
CLIN X005 - Non-Disposable Filters:
CLIN X006 - Aerosol Mask:
CLIN X007 - Trach Mask:
CLIN X008 - Warranty:
PURPOSE OF INDUSTRY DAYS
The upcoming recompete procurement action for the Department of Veteran Affairs Nebulizers - Compressors and Accessories FY26 Program will steer the program toward an all-encompassing acquisition effort requiring intricate consideration on market research relating to market/industry infrastructure practices and product availability. We intend to address the Buy American Act, Trade Agreement Act, CLIN Categories for at home devices, FDA cleared indications of use, mechanisms of delivery, device accessories, procurement process, distribution model, Government sales, socioeconomic status of manufacturers and authorized resellers and distributors.
The VA interested in identifying product performance criteria that differentiate between all the high-quality products available in the commercial marketplace. The VA believes this information will dramatically improve the quality of the forthcoming acquisition, including the solicitation and resulting contract.
DESIGN OF INDUSTRY DAYS
Each company that successfully submits an RSVP will be allotted a maximum of forty-five (45) minutes to demonstrate, inform and discuss their company's product or products before the VA’s panel of Subject Matter Experts.
Please RSVP via an email message to Maurice Walker, the assigned CSAS Contracting Officer/Source Selections Authority addressed to maurice.walker@va.gov and John Overstake, the assigned CSAS Contract Specialist at email address john.overstake@va.gov.
In order to ensure that your company secures a reservation and schedule time as a presenter at Industry Days, the Government must receive your RSVP email no later than June 30, 2026 common response date for the receipt of all responses to this RFI. In your RSVP email message, please provide the following information:
Industry Days Schedule: July 13th through the 16th, 2026, are the designated days for Industry Particiapnts' presentations to the Government. The 12th and 17th of July, 2026, are the designated Government personnel travel days for this event.
Event Timing (Daily): 9:00am – 4:30pm MST (Tentative based on the number of actual industry participants)
Event Location: VA’s Denver Logistics Services facility, located at 555 Corporate Circle, in Golden, CO. 80401.
Please note, the Government’s Questions To Industry for all Industry Days participants is Attachment 0001 to this RFI. Please email your answers to these questions to the Contracting Officer and Contract Specialist at the email addresses above no later than the common response date for the receipt of all reservations no later than June 30, 20226, or as soon as practicable. The Contracting Team will greatly appreciate the early submission of your answers to the Government’s Questions To Industry.
Directions from DIA airport to the Denver Logistics Services facility, lodging, and dining recommendations are also attached to this RFI as Attachment 0002.
Responding parties to this RFI should take additional precautionary measures to prevent proprietary information from disclosure by marking the documentation being submitted with labeling sensitivities such as confidential and proprietary. Information provided in response to this RFI and future RFI’s that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this RFI and Industry Days’ notice are not offers, bids, or proposals and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI and attending the VA’s Industry Days. Submittals in response to this RFI will not be returned to the respondent but will be retained by the Government to document the contract file with the results of the marketing research efforts.
CLOSING STATEMENT TO INTERESTED INDUSTRY PARTICIPANTS
The VA thanks all industry partners for their interest in the upcoming VA Nebulizers – Compressors and Accessories FY26 Procurement Program and the scheduled Industry Days for this requirement. The VA values the time, attention, and professional engagement shown by prospective Vendors to this requirement throughout this early stage of the acquisition process. Your awareness and consideration are instrumental in supporting the VA’s planning efforts and ensuring a competitive acquisitions environment that benefits the Veterans we serve. The Government appreciates the continued attention from capable suppliers and looks forward to your participation in the Industry Days events for as this requirement as the VA continues to move this procurement forward toward the issuance of a formal solicitation. Future updates and instructions will be communicated to all Respondents to this RFI exclusively and will be made available to industry through the Governmentwide Point of Entry (GPE) as required by the governing regulations. Thank you for your interest in partnering with the Department of Veterans Affairs.
(End of the Presolicitation Notice)
NEBULIZERS, COMPRESSORS, AND ACCESSORIES – FY26 PROCUREMENT PROGRAM is a federal acquisition solicitation issued by DEPARTMENT OF VETERANS AFFAIRS. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.
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