HORIZONTAL DRY DILUTION REFRIGERATOR RELOCATION SERVICE

Request for Information/Sources Sought Notice for Providers/Suppliers of

 Horizontal Dry Dilution Refrigerator Relocation Service

Notice ID: NB687000-26-00250

Contract Opportunity Type: Sources Sought

Response Date: December 22, 2025

Product Service Code: J066— Maintenance/Repair/Rebuild of Equip: Instruments and Laboratory Equipment

NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance

BACKGROUND

This is a notice to request information from industry to help the U.S. Department of Commerce, National Institute of Standards and Technology (NIST) determine the availability and capability of small businesses and other than small businesses to provide Horizontal Dry Dilution Refrigerator Relocation Services.

This notice is strictly to request information for market research purposes to help NIST determine the appropriate acquisition strategy for this requirement. This notice shall not be construed as a solicitation, an obligation, or commitment by the NIST.

OVERVIEW

The NIST has a need for requires support during a relocation of a Horizontal Dry Dilution Refrigerator during disassembly at the current location and during re-assembly at the new location. The requirement  is that the relocation service work also maintains the existing warranty coverage and performance of the dilution refrigerator. See attached Statement of Work (SOW).

PERIOD OF PERFORMANCE

NIST anticipates that it will require services in January and February 2026.

INFORMATION REQUESTED FROM INDUSTRY SOURCES:

NIST invites industry sources to review this notice carefully and to familiarize themselves with the SOW. Thereafter, by the closing date of this notice, NIST encourages those sources to submit responses to lisa.stevens@nist.gov. Do not include proprietary, classified, confidential, or sensitive information in a response to this notice.

Responses should be submitted to contain the following, in Microsoft Word format or in .pdf format, use 12-point font, with a page limitation of ten pages (excluding cover page and excluding standard commercial pricing information):

1. Cover page, including:

• Sources Sought Notice number, title, and date of issuance
• Unique Entity ID
• Company name
• Company address
• Company website address
• Company point of contact and their phone number and email address
• Validation of company size status under NAICS: 811210, Electronic and Precision Equipment Repair and Maintenance. See table of business size standards at https://www.sba.gov/document/support-table-size-standards for more information.
• Indicate whether your company has an active registration for procurement purposes in sam.gov.

2. Provide any suggestions for NIST to consider for the draft SOW, with the goal of  improving the draft SOW in a way that makes it more clear and as competitive as possible.

3. Provide any suggested evaluation factors for award that your company believes would be meaningful for NIST to consider using for the forthcoming competitive acquisition.

4. If your company has standard commercial pricing information (e.g., “catalog pricing”) for its standard commercial products/services, please provide a copy of it and explain what it includes. NIST will consider standard commercial pricing information to help it estimate a fair market price for the upcoming acquisition.

• Your company may also provide an estimate for the draft SOW requirements if you would like to do so; however, do not include a proposal for the draft SOW requirements; a proposal submitted in response to this notice will not be considered.

5. If your company is a small business for the NAICS code included in this notice, indicate whether your company can comply with FAR clause 52.219-14, Limitations on Subcontracting (OCT 2022), if this acquisition were to be conducted as a total small business set-aside and provide supporting explanation. See https://www.acquisition.gov/far/part-52#FAR_52_219_14 for the full text of this clause.

6. Indicate whether your company has a GSA Multiple Award Schedule contract or other federal contract under which NIST would be authorized to place an order and, if so, provide a copy of that contract (including contract number, name and contact information for contracting officer, contract SOW, contract terms and conditions and contract prices).

The NIST reserves the right to follow up on a one-on-one basis with respondents to request additional information or clarifications about information submitted.

Disclaimer

Industry sources must provide information in response to this notice voluntarily, and for fully authorized use without limitation by NIST. This notice does not obligate NIST to award a contract or otherwise pay for the information provided in response. The NIST reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to help NIST assess alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that NIST is under no obligation to provide feedback to respondents with respect to any information submitted. After a review of the responses received and other market research, NIST may publish a solicitation on sam.gov or on GSA eBuy, depending on the approved acquisition strategy. Responses received after the closing date for this notice may not be considered for market research purposes.